Our client, a boutique finance &
strategy advisory firm is looking for an Executive
& Admin Assistant to perform a variety of
administrative tasks and support the firm’s Executive Directors.
Responsibilities:
·
Coordinate the CEO’s activities
including Board and philanthropic engagements
·
Manage the CEO’s daily schedule
·
Keep the CEO informed of upcoming
commitments and responsibilities
·
Attend select CEO’s meeting and
capture the action points and follow through
·
Facilitate the CEO’s meetings &
travel
·
Follow up on actions and commitments
made by and to the CEO
·
Manage correspondence between the CEO
and strategic partners
·
Record and circulate minutes of
meetings as requested
·
Prepare and monitor the operations
dashboard – all projects
·
Manage incoming correspondence –
phone calls, letters and emails.
·
Ensure overall neatness and
cleanliness of entire office premises (i.e. internal & external).
·
Generate monthly administration
reports and maintain an up-to- date filing system.
·
Maintain inventory of office
supplies, equipment and other consumables and expedite procurement of supplies.
·
Manage and supervise all support
staff i.e. office cleaners, messengers etc.
·
Provide support to HR as required
Requirements:
·
5+ years as an Executive Assistant
·
Business Degree with additional
qualification in Business
·
Proficient communicator at all
levels, both verbal and written.
·
Demonstrate proactive approaches to
problem-solving with strong decision-making capability
·
Possess top-level interpersonal,
analytical and negotiation skills
·
Ability to handle confidential
information with discretion, be adaptable to various competing demands, and
demonstrate the highest level of customer/client service and response
·
Demonstrate creativity &
initiative and require minimal supervision.
·
Possess the ability to assess and
prioritize workload in a strict deadline-driven environment
How to Apply
If you are driven and looking to
bring your exceptional skills and ideas, kindly send your application to
kazini.kenya@gmail.com before 17th March 2020 @ 5pm
Kindly include the job title in your
application’s heading.
ONLY SHORTLISTED CANDIDATES WILL BE
CONTACTED.
