Job Title: Administrative
Assistant
Job Location: Mombasa
Job Summary: We are looking for a master multi-tasker with an upbeat
attitude.
Candidates should be able to assist
management and all visitors to the company by handling office tasks, providing
polite and professional assistance as well as making reservations or travel
arrangements.
Administrative Assistants must be
comfortable with computers, general office tasks, and excel at both verbal and
written communication.
Most importantly, the incumbent
should always be responsive and willing to meet each challenge directly.
Duties and Responsibilities
·
Welcome visitors pleasantly, record
their details in the signing book and escort them to the relevant person
·
Answer calls, respond to emails,
prepare documents including correspondence, memos, resumes & presentations
·
Coordinating & managing
appointments, meetings and follow up with clients to pick & deliver
documents
·
Organize and print documentation
needed to support bidding for new business
·
Overseeing the maintenance of office
facilities and equipment
·
Provide logistical support during
events
·
Purchasing office supplies
·
Filing and submission of all monthly
statutory
·
Organizing and maintaining office
files
·
Support sales team by organizing
prospect lists & contacts
·
Create cash request forms and
remittance advices prior to release of funds
·
Create a supplier list dashboard,
including Government service providers
·
Support the creative teams with
photography & videography when called upon
·
Prepare list of annual payments &
deadlines
·
Champion the energy management
program
·
Assist the marketing team to deliver
both online & offline campaigns
Qualifications
·
Bachelors’ degree in Commerce,
Marketing, Communication, Public relations or related field
·
1 – 2 years proven admin assistant
experience
Skills Required
·
Proven admin assistant experience
·
Knowledge of office management
systems and procedures
·
Excellent time management skills and
ability to multitask and prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills
·
Strong organizational and planning
skills
·
Proficient in MS Office
How to Apply
Interested candidates are invited to
strictly email their cover letter and CV, to careers@hrmconnection.com by 27th
March, 2020.
Only short listed candidates will be
contacted.
