Employment Type: 1-year contract
Report to: General Manager
Location: Nairobi
Gross Salary: 35k – 40k
Job description
Our client is a dynamic real estate investment firm. The
seek to hire an efficient and effective Administrative Assistant to facilitate
smooth running of the office and its related activities.
Responsibilities
- Manage
Board and Board Committee meetings calendar.
- Proofread
and draft routine correspondence.
- Support
systematic filing of all hard and soft documents allowing easy retrieval
of files and documents, ensuring they are secure and accessible.
- Maintain
an inventory of office supplies e.g. stationery etc. and raising
requisitions for additional supplies thus ensure efficient running of the
office.
- Managing
the switch board and keeping the phone book up to date and controlling and
monitoring of telephone usage.
- Coordinate
meetings and organizing meeting venues, this includes efficiently managing
bookings of meeting rooms, receipting of payments, reconciliations,
ensuring cleanliness of the venues and offering excellent customer
service.
- Managing
all internal and external communications through memos, emails and faxes
and ensuring immediate distribution as appropriate.
- Typing
letters, minutes and general office correspondence and ensuring the same
are ready when due.
- Coordinating
the General Manager’s diary/calendar and itinerary for appointments,
meetings, meeting venues and sending our reminders for them as
appropriate.
- Ensuring
the office runs efficiently in all aspects and in the absence of the
Managers, keeping them updated of messages and happenings as appropriate.
- Ensuring
general office cleaning-ness and organization and service of refreshments
for office staff and visitors.
- Supervision
of other junior staff, making decision on routine matters and referring
cases requiring Manager’s attention as appropriate.
- Key
in of necessary accounting data, Follow up on all Company dues ie. AAR
installments, Funeral and GPA premiums, Club renewal fees etc. and
maintaining of up to date schedule of the outstanding arrears.
- Co-ordination
and Ensuring of timely banking of all cash/cheques paid through the
office.
- Assisting
the other staff with various tasks from time to time, managing office
petty cash, bank reconciliation and handling of General office administrative
issues
- Any
other task that may be assigned to you from time to time
Qualifications
- A
Degree/Diploma in Secretarial Studies, Business Administration. Office
Management or equivalent.
- CPA
course will be added advantage
- At
least 3 years’ experience in providing support to top executives and
senior management teams.
- Considerable
knowledge of office procedures and secretarial practices including
organization, planning, records management and general administrative
skills.
- Computer
literacy with proficiency in Microsoft applications.
How to Apply
