REF – KTTC/PS/04/20
The Kenya Technical Trainers College seeks to appoint a
suitable candidate to the position of a Personal Secretary II.
Purpose of the Job:
- The
purpose of this job is to provide secretarial and administrative support
in the administrative office/ department to ensure smooth running of the
office.
Duties and Responsibilities of the
Job:
- Record
dictation in shorthand and transcribe it into a written comprehensive form
- Type
from draft and manuscripts as required to ensure timely communication of
information
- Handle
incoming and outgoing telephone calls to ensure timely communication
passed on to the relevant office
- Operate
office equipment in printing and photocopying documents to provide
administrative assistance to the institution
- Prepare
responses to simple routine correspondences in a timely manner
- Assist
the head of department in preparation of presentations materials and other
documentations for internal and external circulation
- Organise
administration records and correspondences to ensure easy accessibility to
the documentation/ information whenever required
- Classify
documents and materials to ensure security and confidentiality of office
records
- Receive
and attend to visitors and clients in a professional and courteous manner
and direct them to the respective offices.
- Monitor
cleanliness of the office and ensure that the office is well-managed to
promote a good working environment.
- Maintain
of an efficient, smooth and easily accessible filing system to ensure
required documents are traced in an efficient manner.
Qualifications Knowledge and Skills:
- Minimum
level of academic qualifications required to perform effectively in the
role:
- Diploma
in Secretarial Studies (KNEC)
or - Higher
National Diploma in Secretarial Studies from KNEC
or - Single
& Group having the following qualifications from the Kenya National
Examinations Council (KNEC):-
· Shorthand III (100 W.P.M)
· Typewriting III (50W.P.M)/Computerized Document Processing III
· Business English III/Communication II
· Office Management III
· Secretarial Duties II
· Office Practice II
· Commerce II - KCSE
C- and above Minimum level of knowledge that would be regularly applied to
the job (Need to know):
- Computer
literate
- Typical
soft skills that would be regularly applied to the job (Attributes):
- Communication
skills
- Interpersonal
skills
- Report
writing skills
- Team
building skills
- Problem
Solving skills
- Organisational
skills
Relevant Experience Required:
- Three
(3) years as a personal secretary in a learning institution.
How To Apply
Applications in one’s own handwriting with detailed
curriculum vitae, copies of academic and professional qualifications with
relevant testimonials in plain sealed envelope marked with the job title and
reference should reach the undersigned by 5th
March 2020. Only
shortlisted candidates will be contacted for interview. Qualified women are encouraged to apply.
shortlisted candidates will be contacted for interview. Qualified women are encouraged to apply.
NB: Emailed applications will not be acceptable.
THE CHIEF PRINCIPAL
KENYA TECHNICAL TRAINERS COLLEGE
P O BOX 44600 – 00100
NAIROBI
KENYA TECHNICAL TRAINERS COLLEGE
P O BOX 44600 – 00100
NAIROBI