Our Client, a nonprofit organization
that provides healthcare services globally seeks to recruit a Temporary
PA (4-6 Months).
He/she will execute the planning and
related advance & travel logistics for the schedule of the Director.
The Scheduler will serve as a point
of contact for all internal/external scheduling requests for the Director, and
is responsible for improving scheduling templates as needed and scheduling call
formats.
Reports To: Human Resources Business Partner
Duration: 4-6 months, with the possibility of extension.
Duties and Responsibilities:
·
Help manage all internal and external
scheduling requests of the Director. Collect and maintain ongoing scheduling
requests ensuring all calendar requests are documented and appropriate review
occurs.
·
Oversee all traveling and advance
logistics related to the schedule of the Director. Organize trip planning calls
with internal/external stakeholders, develop written, detailed schedules, and
manage all related travel in conjunction with the schedule and from time to
time for the Director. Manage logistics related to the schedule including
agenda scope and briefing materials.
·
Coordinate cross-divisionally to
ensure that all materials related to the schedule including briefing memos,
travel confirmation and speech materials are accurate, timely and are
incorporated in the daily briefing binder.
·
Partner with the Administrative
Manager to create the Director’s call and action lists and help the Director to
execute said lists.
·
Develop and improve templates and
formats related to the scheduling process. Such materials include scheduling
template, scheduling request template, event memo template and final product,
and trip call agenda.
·
Complete special projects as
required.
·
Oversee the scheduling and briefing
materials related to the Director’s schedule. Ensure that all materials are
accurate and are delivered in a timely manner.
·
The Scheduler will also have the
shared assistance of the OOP Intern and will supervise the intern on special
projects as needed.
Position Requirements:
Education: Bachelor’s degree
Experience: Two to six years of related, progressively responsible
work experience, including scheduling & travel management experience.
Related Skills or Knowledge:
·
Team player with strong interpersonal
skills.
·
Self-starter with a high level of
creative initiative.
·
Unflappable in face of crisis or high
stress situations.
·
Should be proactive
·
Extremely detail oriented with
excellent project management skills, ability to handle multiple projects and
tasks, often in a fast paced environment.
To Apply:
Applicants who meet the requirements
stated above should send their applications and detailed CVs with a day – time
Telephone number to the email address: jobs1@hcsafrica.com with Temporary PA on
the Subject line.
Candidates MUST indicate their
Current and Expected salaries.
