School Office Administrator
A successful School Office Administrator will be responsible for performing a variety of administrative and
clerical tasks. They include providing support to management, staff and
parents, assisting in daily office needs and managing the school’s general
administrative activities. Ultimately, you should be able to ensure the
administrative activities run smoothly on a daily and long-term basis.
Location: South B, off Mombasa road, Nairobi
Our client, a Kindergarten & Primary school, is
recruiting for a School Office Administrator to join their growing team.
Job Summary
Responsibilities
General office administration and front
of house duties:
- Meet
and greet all visitors to the School
- Answer
and direct all incoming phone calls
- Process
and distribute incoming letters
- Carry
out general admin duties e.g. typing letters
- Maintain
the general email accounts, responding to queries/directing enquiries as
required
- Assist
in the upkeep of contact records, including student, staff and parent
contact information
- Order
stationery, first-aid equipment and sundries
- Maintaining
a clean, tidy and orderly admin office
Day to Day running of the School
- Help
maintain general order in the school
- Assist
the management team
- Filter
and respond to enquiries from staff and parents
- Assist
with organizing meeting rooms
- Organize
refreshments for meetings, including ordering food and making tea and
coffee
- Assist
with the preparation and circulation of meeting papers
- Write
minutes for staff meetings and other meetings as required.
Finance
- Create
invoices and liaise with Finance Department regarding payments
- Receive
cheques and payment advice
Marketing & Events
- Assist
with the management of guest lists for school performances and special
events, both at the School and at external venues
- Assist
with distribution of invites, via email, post or by hand to local
neighbors
- Assist
with the coordination of internal photo-shoots
- Assist
with maintenance of image archive
- Format
and send termly newsletter
Classes
- Prepare
relevant paperwork, exams, where required.
- Manage
Register and attendance of pupils and staff
Other duties
- Coordinate
transport schedules as required
- Manage
outgoing post and records data on special deliveries
- Photocopy
and file appropriate documents as needed
- Attend
workshops and conferences when requested
- Undertake
other duties commensurate with the level of this position
Key Skills and
Competencies:
- Proven
work experience as an Administrative Officer, Administrator or similar
role
- Solid
knowledge of office procedures
- Experience
with office management software like MS Office (MS Excel and MS Word,
specifically)
- Strong
organization skills with a problem-solving attitude
- Excellent
written and verbal communication skills
- Attention
to detail
- Diploma/Degree
in a business related field; additional qualifications in Office
Administration are a plus
How to Apply
Deadline: Interested parties should send their online applications on or
before 4th March 2020.
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum
requirements will not be considered. Only shortlisted candidates will be
contacted.
