Position: Regional Monitoring & Capacity Building Coordinator
Location: Karen, Nairobi
Responsibilities
- Planning
in the Programme Cycle, 15%
- Facilitate
the development of a programme design that builds partner capacity in a
way that ensures sustainability. Make recommendations for the log frame
development, based closely on relevant information. Support the programme
managers in the development of the logic of the intervention, as required
- Facilitate
a participatory review of logical flow and consistency within the
hierarchy of objectives and assumptions. Contextualise indicators drawing
on community conversations as appropriate
- All
AP under the Region have effective design documents completed in time
- Identify
key areas for monitoring according to the log frame. Identify and
contextualize methodologies for appropriately measuring indicators using
participatory methods where possible
- Functional
monitoring framework, M&E Plans and tools in place
- Work
proactively with key staff and stakeholder to develop detailed monitoring
plan for the technical programme, ensuring clarity of roles and
responsibilities
- Monitoring
plans put in place and in use; evidence by schedules and reports
- Share
monitoring and evaluation plans with key stakeholders and incorporate
their feedback as appropriate. Seek approval for monitoring and evaluation
plan from program design team lead as necessary
- Approved
M&E Plans in use (showing contribution of key stakeholders and
approved)
- Support
planning for effective Surveys (Evaluations and Baselines) for APs
transitioning or entering new phases within the Region
- 100%
execution of all the planned surveys and assessment
- Support
Area programs to plan and coordinate M&E activities
- Well
adhered to AP Specific M&E Plans
- Lead
the process of annual planning and budgeting by all the APs and Grants
depending on their implementation calendar and phases
- 100%
timely completion and submission of the Annual Plans for Grants meeting
donor requirements
- Technical
Support all DME and CB in the Region, 20%
- Provide
support to AP teams and partners in data processing, consolidation and
analysis across the local programming areas.
- Technically
sound and csted AP process and Monitoring Plans and processes
- Provide
oversight on scheduling and budgeting for monitoring processes according
to the needs of the technical programmes (TPs).
- Support
Programmes/Projects to ensure real-time monitoring and appropriate data
storage for timely utilization by staff and partners to show progress and
issues at Area Program, regional and national level.
- Local
programming data/information readily available for reference in decision
making and programme evaluation/surveys,
- Work
closely with the area programme managers and teams to co-design technical
programme M&E plans that are relevant to the local programming
context.
- TP
M&E Plans in place and in use
- Provide
constructive/technical support to area programme managers on monitoring
data generation to ensure that information produced is relevant and useful
to the difference stakeholders.
- UP
to date and retrievable monitoring data in the M&E system
- Share
lessons learned from technical programmes with area programmes to enhance
local planning and implementation. Suggest modifications that might be
necessary at the local level based on evidence and lessons learned
- Consolidated
lessons from review of monitoring data documented and used in improving TP
programming
- Support
the establishment and ensure use of quality monitoring systems and
processes within the Region
- Established
and usable monitoring Systems in place
- Visit
field offices to monitor GIS operationalization in programs/projects and
collect data
- GIS
Field Visit report with recommendations and action
- Quality
Assurance and Management through the Programming cycle, 20%
- Ensure
the sustained implementation of all DME related processes including LEAP/
HORIZON ,STEP, GIS/WVDPA /HAP/SPHERE at the Area Program and Regional
operational levels;
- Up-to-date
monitoring databases (within the portfolio of projects) and in use in
reporting and decision making
- Ensure
that D,M&E related activities – assessment, design, monitoring,
baselines, evaluations, transition, and documentation – are successfully
implemented as per standard and disseminated to staff and used to inform
future ME processes and decision making.
- DM&E
Key components and processes meets the quality standards of practices
- In
relation to the AP Designs: Verify that collaboration with partners is
appropriate to their capacity. Ascertain that the specific needs of the
most vulnerable children are addressed. Verify the inclusion of
collaboratively developed sustainability and transition plans with
associated agreements with partners
- Design
documents meets the LEAP and relevant donor specific standards
- Ensure
harmonised timely and comprehensive routine and non- routine monitoring
system for quality data as per the Technical program needs at the county
and regional level
- Joint/Integrated
Quality monitoring completed and reported
- Review
Area Program monitoring data to ensure that it is accurate, relevant and
contributes to national office strategy and CWB.
- Up
to date monitoring system (Horizon)
- Ensure
real time mapping of projects using GIS in the area programs
- Up
to date mapping of all project assets and profile
- Develop
periodic data verification and data quality improvement plans for the
region
- Functional
data verification plan in place that is aligned to the National Data
Quality Management guidelines
- Ensure
that GIS business processes, standards and policies developed in
coordination with other WVK entities are effectively and consistently used
by operations staff
- GIS
mapping adheres to the recommended processes and meets the standards and
policies of practice
- Ensure
thorough data cleaning and processing prior to analysis and that
descriptive and appropriate statistical analysis/tests are applied
according to the analysis plan/indicator detail sheets, with support from
NO DME specialists and consultancy teams.
- All
progress and Impact measurements are completed using aprorpiate
Statistical Analysis and plan
- Ensure
that appropriate methods are used for sorting and analysing qualitative
data, according to the analysis plan/indicator detail sheets, with support
from the NO me specialists or consultancy teams.
- Analysis
summaries and appropriate factsheets are generated and shared with
relevant stakeholders
- Work
with the Area Program manager to ensure active critical reflection and
interpretation of the findings in context at the community and regional
level.
- Survey
report meeting completed in time and disseminated to relevant stakeholders
- Final
report filed in appropriate repositories
- Reporting
of Progress and Performance, 10%
- Facilitate/socialize
Area Program teams’ understanding of requirements for a management report,
according to LEAP/WV procedures. Guide the teams in the use of data
management system efficiently to access relevant and necessary data for
report generation
- 100%
completion and timely submission of the AP Management Report as per
guidelines and schedules
- Review
the analysed and interpreted data from across the area programmes in the
region to collate learning and use the monitoring data developed during
the reporting period as the basis for the programme report. Facilitate
review sessions of participatory monitoring data to identify key messaging
for the report
- Documented
learning and monitoring data and reports used in reporting
- Coordinate
collection of feedback from technical report reviewers to Area Program
managers. Check the report for accuracy and quality to ensure they meet
report LEAP requirements. Provide Technical support to program managers on
uploading reports on Horizon
- All
the AP and Grants Reports in the Region are reviewed and feedback provided
for
- Support
documentation of special donor reports or documentations of best practices
or success stories
- We
documented reports meeting donor and standard reporting requirements
- Lead
the process of semi and annual reporting by all the APS and Grants
depending on their implementation calendar and phases
- 100%
timely completion and submission of the Semi/Annual Reports meeting donor
requirements
- Capacity
Building, 10%
- Support
implementing staff to have required capacity (skills, knowledge &
attitude) in DM&E processes and utilize it for enhanced programming.
- Staff
engaged in training, mentoring, coaching and practical field experience.
- Promote
an enhanced culture of learning, innovation and practice of LEAP/DME
discipline and Empowered World View.
- We
adhered to learning schedule and Reports documented
- Lead
in the implementation of new program effectiveness initiatives to staff
within the region e.g. Horizon Wave 2, WVDPA, EWV
- 100%
roll out of the new initiatives as per standards and schedules
- Support
in building capacity of implementing staff to integrate Programme and
accountability framework within Area Programs
- All
targeted staff trained of PAF and follow up reports on application done
- Support
Local Institutions capacity building initiatives
- Institutional
assessment reports in place
- Up
to-date guidelines and procedures
- Advisory
support provided to Regional ME teams on capacity building of local
institutions.
- Support
Programs/Projects sustainability and transition (S&T) planning and
implementation
- Programs/Projects
S&T plans in place and being implemented.
- Research,
Surveys (Evaluation/baselines) and documentation, 15%
- Participate
actively in scoping discussions with key stakeholders, in an analytical
and well-informed way to inform program evaluation TOR. Build capacity of
field level teams in understanding the relevant information for the basic
information sheet.
- Approved
TORs and schedules for surveys meeting the DME Standards
- Support
the Area Programs teams in logistics planning for the training of data
collectors and the data collection in the field in accordance with ToR.
Critically analyse and approve plans as necessary to respond to field
reality, in collaboration with the evaluation lead or and Area Program
manager
- Sound
Methodology and tools applied in the scheduled surveys/measurements and
other studies
- Coordinate
the review and provision of feedback on standard tools in consultation
with DME Coordinator Research and documentation and field staff/partners.
- Participate
in the field testing of tools to ensure evaluation lead has adopted a
technical sound methodology to ensure accuracy in data collection. Provide
critical, review and approve the final tools to be used for the evaluation
after feedback has been received
- Co-facilitate
training for data collectors and data entry clerks, in a way that supports
effective learning. In collaboration with the Area Program manager support
the smooth-running of the data collection process. Supervise the
consultant during data collection and data entry clerks, with due care and
attention to ensure maximum data quality
- Data
collection meets acceptable standard/agreed on and documented methodology
and quality assurance procedures
- Support
AP storage of collected data securely as per policies relating to data
protection for all programs at the regional level. Deal with and/or
escalate technical issues and problems proactively as they arise, adapting
plans as appropriate. Participate actively in reflection sessions and
provide constructive critical feedback as necessary
- Data
storage and retrieval meeting the policy standards
- Support
data analysis, interpretation and validation with relevant stakeholders
according to the indicator analysis plan
- Robust/rigorous
analysis according to the indicator detail sheets – Analysis Summary
- Participate
in feedback processes, with community, staff and partners in a
context-sensitive way. Co-facilitate reflection and learning with staff
and partners to refine interpretation of the findings. Review and provide
considered feedback on the baseline or evaluation report, as requested
- Well
documented reflection and learning report on the surveys/study findings
- Provide
input for products appropriate for different audiences to share the
findings and recommendations, as requested. Participate in reflection with
DME team to review and refine learnings about the evaluation process
- Documented
evidence of feedback/input provided on the various DME products
- Contribute
to identification, protocol setting and monitoring of action researches
integrated to Technical Programmes or their models
- Up
to date implementation of action researches given in regular tracking
reports
- Strategic
Coordination and collaboration, 5%
- Establish
and maintain links with external organizations for collaboration,
networking, resource sharing, materials development, and learning
activities in DM&E. Evidence of functional partnerships with learning
institutions on potential research areas for evidence based programming
sustained with running agreements/MoUs
- Ensure
WVK participation in learning/research forums within the county and
National platforms/forums for wider experience gathering and sharing of
practice. Active Learnings for replication from participation in external
learning/research forums
- Any
Other duty 5%
Qualifications
- Bachelor’s
degree in a relevant field from a recognized University, preferably in
Social Sciences (Project Planning and Management, Statistics, Development
Studies, Monitoring and Evaluation, Impact Assessments and Accountability)
or related studies from a recognized university. Post graduate degree will
be an added advantage.
- Minimum
of 5 years’ active experience in project cycle management
- Extensive
conceptual understanding of and demonstrated practical command for implementing
program design/Logical Approach, management and evaluation principles;
- Experience
in integrated Programme/Projects design and associated tools development
- Demonstrated
ability to train and build capacity of other staff and grassroots
institutions for effective Programme delivery
- Must
have knowledge and practical experience in Research, organizational
learning and documentation and have good writing and editing skills
- In-depth
knowledge and understanding of WV working systems, policies and standards
will be an added advantage
- Certification
in DME Appropriate systems and software; SPSS, STATA, Epi Info, Ena for
SMART, R, Windows Excel, among other Qualitative and quantitative analysis
technics
- Certifications
in monitoring, Evaluations, data analysis, Project Management and or in
documentation/knowledge management, Programme Management for Development
Professional
- Ability
to design and coordinate surveys (feasibility studies/assessments,
baselines, evaluations; using both online and offline platforms
- Good
level of proficiency in data analysis techniques/software and data
management
- Ability
to design M&E tools, surveys, surveillance systems, and evaluations
- Strong
interpersonal skills and managerial capacity [Preference]
- Ability
to build capacity of staff on relevant technical fields
- Proficiency
in written and spoken English.
- Effective
in written and verbal communication [English].
- Good
interpersonal, organizational and management skills
- Ability
to solve complex problems and to exercise independent judgment
- Experience
in production of high quality briefs and reports
- Experience
in publications of articles/journals
How to Apply
Position: Records Management Assistant
Location: Nairobi
Job description
To facilitate the Finance Group in maintaining proper
records and filing.
Responsibilities
- Maintain
proper and accurate filing of all finance documents.
- Facilitate
both internal and external auditors
- Documents
archiving
- Maintain
proper and accurate filing for all finance vouchers
- Reconciliation
of the field digital files
- Digitization
of files
Qualifications
The following may be acquired through a combination of formal
or self-education, prior experience or on-the-job training:
- Education:
A Degree in Records Management, Business Administration or a related
study.
- Must
demonstrate hands on experience of filling/documentation and familiarity
with the various filling systems.
- Experience:
A minimum of 2 years work experience in records management or related
administrative roles
- Past
experience in accounting computer packages, especially sun system
- Experience
working in grant related programs.
- Good
interpersonal skills and a team player
- Work
environment: Nairobi based with occasional travel to countries having
active conflict within the East Africa region.
How to Apply