Self Help Africa (SHA) is an
International Non Non-Governmental Organization implementing sustainable food
and food and livelihoods security programmes in nine Countries in Africa.
Sha’s vision is an economically
thriving and resilient rural Africa with a mission to support sustainable
livelihoods for Africa’s smallholder farmers.
SHA has been working in Kenya since
2005 implementing rural development sustainable food and livelihood security
programs.
Self Help Africa Kenya has been
granted an award by the European Union for Baringo County, under the action for
“Ending Drought Emergencies: Support to Resilient Livelihoods and Drought Risk
Management” to implement a project titled: BAringo Resilience Initiative:
Nurturing Greater Opportunity (BARINGO).
SHA therefore seeks to recruit a
suitable candidate to fill the following position:
Job Title: Driver –
BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Finance & Administration
Reports to: Administration and Logistics Officer
Condition: Driving under the influence of alcohol is not permitted
Benefits: 22 days annual leave, Medical Insurance (self + spouse and
up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: National level will be required
Job Purpose: The main purpose of this role will be to provide driving
services to all SHA staff, including international staff, guests and clients as
instructed by the Supervisor.
Key Responsibilities:
Driving
·
Drive the vehicle for official travel
and business, or as requested by the Line Manager
·
Transport project materials and
equipment to project sites as and when instructed
·
Maintain high standard of service to
both internal and external guests
·
Ensure punctuality and safe transport
·
Observe road and traffic laws and
regulations of Kenya
·
Ensure that safe driving practices
are adhered to including internally agreed standards and procedures
·
Report to the line manager any
accidents involving Self Help Africa vehicles within the stipulated timeframe
Car Security & Maintenance
·
Ensure the vehicle is kept clean,
tidy and in good working condition at all times
·
Ensure safety and security of
passengers and materials at all times
·
Ensure the vehicle is given
regular/day-to-day maintenance checks: check oil, water, battery, brakes,
tyres, etc.
·
Ensure vehicle repairs are carried
out properly by official manufacturers specifications
·
Perform minor repairs and arrange for
other repairs, prepare vehicle spare parts inventory
·
Prepare and submit vehicle monitoring
report, including records of vehicle operations, maintenance, expenses,
mileage, at end of each month
·
Assist the Administration and
Logistics Officer to ensure that the vehicle insurance and registration is
updated according to schedule
·
Confirm that all kits and equipment
assigned to the vehicle are present and report any faults, items missing or
used and request immediate replacement
Car Logbook maintenance
·
Record/log official trips, daily
mileage, fuel consumption and oil changes
·
Provide fuel receipts, log sheets and
weekly reports for the assigned vehicle
Administrative works
·
Provide assistance to the
administration department in the times when working at the office, including
but not limited to: Photocopying, filing, handling mail, delivering goods and
correspondences, carrying parcels, packages, and delivery and collection of
official documents as per required Any other work as assigned by the Line
Manager
Key Relationships:
Internal
·
Head of Programmes and Programme
Manager
·
BARINGO Team (All)
·
Finance and Administration Team (All)
·
Programme Coordinators.
External
·
External stakeholders, government
departments, banks, external auditors, donor auditors
Qualifications, Knowledge and
Experience:
Essential
·
Mechanical Certificate
·
Valid driving License (B,E,G)
·
Secondary School Certificate
·
Experience in driving 4X4 type of
vehicles
Desirable
·
Minimum of 3 years’ experience of
driving project vehicles or related work
·
Clean criminal record
·
Willingness to work in rural areas
·
Stable and matured mind
·
Able to work well with staff and
partners at different levels
·
Willingness to work after working
hours in special instances
·
Experience in fuel analysis
management
·
Ability to understand and speak
English will be an added advantage.
·
Defensive driving certificate will be
an added advantage
Job Title: Monitoring
& Evaluation Assistant –
BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self
Help Africa
Department: Programmes
Location: Baringo
County (Marigat), Kenya
Reports to: Project
Manager
Gross salary: Ksh
1,680,000 p.a
Length of contract: 6
Months’ Probation period, 2 years contract renewable and one month notice
period
Benefits: 22
days annual leave, Medical Insurance (self + spouse and up to 4 children), 10%
Employer pension contribution and 25% leave allowance
Expected travel: National
level travel will be required
Job Purpose: The
purpose of the job is to ensure effective planning, implementation and
reporting of Monitoring and Evaluation related activities for the BAringo
Resilience Initiative: Nurturing Greater Opportunity (BARINGO).
The Monitoring & Evaluation Assistant will be part of
the BARINGO Project Implementation Team and will advise the Project Manager in
planning, implementation and reporting of monitoring, evaluation and learning
activities of the Project.
S/He will contribute to the development of project M&E
system, tracking performance indicators, development of data collection tools,
data collection, analysis and reporting and drafting of learning papers.
S/He will build the capacity of Implementing Partners in M
& E, manage surveys through SHA’s specific methodologies and tools and
provide accurate analysis and presentation of information to enhance SHA’s
position as a strong development organization.
Key Responsibilities:
·
In liaison with the M&E
Co-ordinator establish a sound M&E system both at the project and partner
organizations levels.
·
Take lead in planning and execution
of M&E related activities for the project as stipulated in the project
M&E Plan including surveys, evaluations and research,
·
Ensure M&E frameworks, tools and
techniques are in place for effective tracking of the project indicators’
performance and results,
·
Undertake monitoring visits to the
field throughout the project implementation period, as needed to support and/ or
supervise data collection or verify data quality,
·
In liaison with the PM organize
project review meetings on regular basis to reflect on implementation process,
challenges faced, innovations and lessons learnt,
·
Support project staff and
implementing partners to manage and maintain an up to date project database
system,
·
In liaison with the M and E
coordinator, identify training needs, develop a capacity building plan and
facilitate capacity development of the implementing partners and project staff
on project related Monitoring and Evaluation processes,
·
In liaison with the Project
Accountant maintain a Master Project file for all project data, reports,
photographs, correspondences, donor reports and documentaries for future
reference
·
In liaison with the Communication
Officer, ensure documentation of case studies and Impact stories is done and
that accurate project data is utilised for press releases, social media and
website among others
·
Support the PM in compiling
quarterly, annual and other reports required by SHA and/or the donor with input
from the programme team
·
Any other duties as assigned by the
Project Manager
Key Relationships:
Internal
·
BARINGO Team (All)
·
M & E Programme Coordinator
·
Communication Officer
·
Head of M&E, M&E Advisor and
Evaluation Officer – HQ
·
Head of Programmes
·
Head of Finance and Administration
External
·
Partner M & E Teams
·
Government Ministries/ departments,
·
Other like-minded organizations and
institutions
Knowledge and Experience:
·
At least 3 years relevant working
experience in Monitoring and Evaluation of donor funded project with skills in
result based M&E frameworks, indicator tracking, Development of data
collection tools and report writing.
·
Excellent knowledge and practice on
Project Cycle management
·
Demonstrated experience in handling
large volumes of data and database management
·
Advanced skills in data analysis and
visualization
·
Practical/ Field experience in data
quality control and management
·
Excellent knowledge of Windows
environment (Word, Excel, Power Point, Access)
·
Demonstrated experience in Web based
platforms /Mobile application
Qualifications / Other Requirements:
·
A degree in Agricultural Economics,
Statistics, Social Sciences, Development Studies, Project Planning &
Management, Monitoring & Evaluation or other related discipline from a
recognized university.
·
Training in monitoring and evaluation
and/or Project Management will be an added advantage
Role Competencies:
·
A strong commitment to the aims,
objectives and values of SHA Kenya
·
Commitment to international and
humanitarian NGO codes, standards and practices
·
Excellent facilitation,
communication, leadership and interpersonal relation skills
·
Outstanding analytical and
problem-solving skills
·
Ability to work under minimal
supervision and on own initiative
·
Ability to deliver desired results
within strict deadlines
Job Title: Agriculture
Officer – BAringo Resilience
Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self
Help Africa
Department: Programmes
Location: Baringo
County (Marigat), Kenya
Reports to: Project
Manager
Gross salary: Ksh
1,860,000 p.a
Length of contract: 6
Months’ Probation period, 2 years contract renewable and one month notice
period
Benefits: 22
days annual leave, Medical Insurance (self + spouse and up to 4 children), 10%
Employer pension contribution and 25% leave allowance
Expected travel: Significant
nation-wide travel
Job Purpose: The
Agriculture Officer will provide technical agricultural support to the
implementation of the BAringo Resilience Initiative: Nurturing Greater
Opportunity (BARINGO) programme.
S/He will provide technical agricultural advisory service
and specialist support to implementing partners and farmers to ensure that the
crops and livestock enterprises perform at their best. The Agriculture Officer
in consultation with farmers and agricultural businesses give guidance and
demonstration on the latest technologies related to agriculture and on how they
can take advantage of such technologies.
KEY RESPONSIBILITIES:
PROJECT TECHNICAL SUPPORT FUNCTIONS
Working closely with the Programme Coordinator
(Agriculture and Natural Resource Management), the Agriculture Officer will
undertake the following tasks;
·
Ensure that all agricultural
interventions in the BARINGO programme are carried out effectively to meet the
project objectives
·
Provide technical expertise to
project and partner staff to ensure effective integration of sustainable
agricultural intensification and livelihoods strategies and practices
·
Work with project staff and partners
to promote pastoralists and agro-pastoralist participation to attain
sustainable agriculture, climate change resilience, environmentally sustainable
land use management practices and promotion of natural resource based
enterprises
·
Develop and execute work plans
related to the development of the capacity of the smallholder farmers and
pastoralists and ensure that the plans are executed in an efficient and
effective manner as agreed and approved by the Project Manager.
·
Facilitate agricultural related
technical workshops, consultations, seminars and training sessions on
conceptual and practical aspects of extension and agricultural practices
·
Serve as the agriculture technical
lead and write up agricultural related sections in reports, technical papers
and proposals to government, potential donors and SHA,
·
Develop agricultural implementation
approaches and strategies to guide project implementation e.g strategy on
implementing Plant Clinics, IPM etc
·
Conduct trainings and relevant
research studies that generate evidence-based programming and efficient and sustainable
programme interventions
CAPACITY DEVELOPMENT
·
Design, develop and deliver crop and
livestock production training packages/modules, in coordination with other
project staff,
·
Identify and carry out a
comprehensive capacity assessment of farmer producer organizations and develop
and deliver appropriate capacity building programs,
·
Support farmer producer groups/
organizations to put in place and implement innovative agricultural management
systems and build their capacity in all aspects of farming as a business
COUNTERPART RELATIONSHIP FUNCTIONS
·
Nurture and strengthen partnerships
and networks with local government, civil society organizations and private
sector for continued learning and sharing of experiences and best practices,
·
Represent the project in all
agricultural related meetings/workshops/field visits and other relevant forums
as directed by the Project Manager,
·
Incorporate within the framework of
the project potential ‘win-win’ business opportunities which can attract
different value chain actors to engage in transactional relationships with the
farmer producer organizations and develop a platform for achieving these
partnerships,
·
Work in close coordination with the
relevant stakeholders on quality assurance and control for all Crop and livestock-based
products for value addition, marketing and distribution.
MONITORING AND EVALUATION AND REPORTING
·
In liaison with the M and E
Assistant, conduct regular and accurate assessment, monitoring, and
dissemination of information and ensure that sustainable agriculture,
livelihoods, climate change resilience and natural resources management
principles are incorporated in the project,
·
Support the M and E Assistant in data
collection and analysis
LOGISTICS, ADMINISTRATION, HR AND SAFETY
·
Ensure efficient use and management
of transport and other programme resource
·
Work with the PM and Administration
and Logistics Officer in procurement processes of project farm inputs through
outlined procurement procedures,
·
Ensure all safety or security
incidents (fires, vehicle accidents, theft, etc) are appropriately recorded and
reported,
·
Perform any other duties as assigned
by the Programme Manager.
Key Relationships:
Internal
·
Programme Coordinator Agriculture and
NRM,
·
Finance and Administration Team
·
Self Help Africa Kenya Country
Management Team
·
HQ Technical Advisors
External
·
Project implementation partners
·
Stakeholders including government,
research institutions, financial institutions, external auditors, donors, and
private companies
Knowledge and Experience:
·
At least 5 years’ experience in the
implementation of sustainable Livelihood programme design, implementation, and
monitoring and evaluation and learning
·
Relevant working experience in
planning, and executing agricultural/rural extension systems
·
Knowledge of and experience in
advisory capacity in the fields of agriculture extension/advisory services,
livestock development and agriculture innovation systems and services to
smallholder farmers
·
Demonstrated ability to prepare clear
and concise technical reports
·
Demonstrated ability to plan,
organize, and conduct technical meetings and training activities
·
Excellent communication,
interpersonal and team building skills
Qualifications / Other Requirements:
Essential:
·
Bachelor’s degree in Agricultural
Sciences, Animal Production, Agricultural Extension and other related fields
·
Excellent Adult participatory
training and facilitation skills.
·
Strong computer skills especially
with MS Word and Excel and other related packages
Role Competencies:
·
Proactive and motivated with a strong
commitment to Self Help Africa’s vision, mission and values
·
Strong computer skills especially
with MS Word and Excel and other related packages
·
Attention to detail and the ability
to produce timely and accurate reports
·
Ability to work with minimum supervision
·
Ability to work under pressure and on
own initiative
·
Ability to contribute to a small team
environment
·
Valid Riding License
Job Title: Natural
Resource Management (NRM) Officer –
BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self
Help Africa
Department: Programmes
Location: Baringo
County (Marigat), Kenya
Reports to: Project
Manager
Gross salary: Ksh
1,860,000 p.a
Length of contract: 6
Months’ Probation period, 2 years contract renewable and one-month notice
period
Benefits: 22
days annual leave, Medical Insurance (self + spouse and up to 4 children), 10%
Employer pension contribution and 25% leave allowance
Expected travel: Significant
nation-wide travel and minimum international travel required
Job Purpose: The
NRM Officer will coordinate the implementation of all NRM activities in
accordance with the project objectives and ensure technical quality is achieved
within the BAringo Resilience Initiative: Nurturing Greater Opportunity
(BARINGO) programme.
Reporting to the Project Manager S/He will work closely
with counterparts in strengthening community based natural resources management
practices –informed by traditional knowledge and science –for the communities
to build resilience to drought and other natural disasters, through
implementation of natural resources management activities that contribute to
resilience for sustainable livelihoods within Baringo County.
KEY RESPONSIBILITIES:
PROJECT TECHNICAL SUPPORT FUNCTIONS
Working closely with the Programme Coordinator for
Agriculture and NRM and the National Drought Management Authority (NDMA) the
NRM Officer will undertake the following tasks;
·
Provide technical expertise to all
NRM components of the project, assuring technical quality control of
interventions,
·
Support the Project Manager in the
implementation of all Natural resource Management and Climate change adaptation
interventions as stipulated in the project document/work plan.
·
Identify the strategic locations for
specific interventions (e.g. areas for reclamation and regeneration of grazing
lands, rain water harvesting practices and other soil and water conservation
methods) for soil stabilization and minimization of landslide risks.
·
Recommend and facilitate the
implementation of a range of effective community level watershed management
measures fitted to reduce direct physical impacts of high intensity rainfall
events (landslides) in climate vulnerable hotspots in the target area.
·
Identify relevant soil and water
conservation and other NRM practices and integrate the recommended NRM
practices in the identified locations.
·
Engage pastoral and agro-pastoral
communities to actively participate in project interventions
·
Facilitate technical
assistance/support for project partners in all relevant areas as appropriate.
CAPACITY DEVELOPMENT
·
Design, develop and deliver NRM and
Resilience training packages/modules, in coordination with other project staff,
·
Conduct trainings and relevant
research studies that generate evidence-based programming and efficient and
sustainable programme interventions
·
Identify and carry out a
comprehensive capacity assessment of farmer producer organizations and develop
and deliver appropriate capacity building programs
COUNTERPART RELATIONSHIP FUNCTIONS
·
Nurture and strengthen collaboration
with NDMA, the County Government, appropriate networks, civil society
organizations and private sector for continued learning and sharing of
experiences and best practices
·
Represent the project in all
Resilience and Humanitarian related meetings/workshops/field visits and other
relevant forums as directed by the Project Manager,
·
Identify and build network of
resource institutions/experts/NGOs at the national and county level on NRM.
MONITORING AND EVALUATION AND REPORTING
·
In liaison with the M and E
Assistant, conduct regular and accurate assessment, monitoring, and
dissemination of information and ensure that NRM and climate change resilience
and natural resources management principles are incorporated in the project,
·
Support the M and E Assistant in data
collection and analysis
LOGISTICS, ADMINISTRATION, HR AND SAFETY
·
Ensure efficient use and management
of transport and other programme resource
·
Work with the PM and Administration
and Logistics Officer in procurement processes of project inputs through
outlined procurement procedures,
·
Ensure all safety or security
incidents (fires, vehicle accidents, theft, etc) are appropriately recorded and
reported,
·
Perform any other duties as assigned
by the Programme Manager.
Key Relationships:
Internal
·
Programme Coordinator Agriculture and
NRM
·
HQ Technical Advisors for Agriculture
·
Humanitarian Director
·
Head of Programmes
·
Baringo Project Team
·
Finance and Administration Team
External
·
Project implementation partners
·
National Disaster Management
Authority (NDMA)
·
Baringo County Government
·
Other relevant stakeholders including
national government, research institutions, financial institutions, external
auditors, donors, academic institutions and private companies
Knowledge and Experience
·
At least 5 years’ experience in the
implementation of natural resource management, environmental management and
livelihood improvement or climate change adaptation projects;
·
Technical experience working in the
climate change and climate adaptation field;
·
At least 3 years in project
management;
·
Excellent analytical and
problem-solving skills;
·
Strong organizational, facilitation
and participatory planning skills;
·
Excellent interpersonal and
communication skills;
·
Experience working with climate
information systems and adaptation planning processes is an important asset.
Qualifications / Other Requirements:
Essential:
·
Bachelor’s degree in Natural Resource
Management, Environmental studies, Agriculture, Rangeland Management and other
related field.
·
Strong computer skills especially
with MS Word and Excel and other related packages
·
Excellent Adult participatory
training and facilitation skills.
Role Competencies:
·
Proactive and motivated with a strong
commitment to Self Help Africa’s vision, mission and values
·
Strong computer skills especially
with MS Word and Excel and other related packages
·
Attention to detail and the ability
to produce timely and accurate reports
·
Ability to work with minimum
supervision
·
Ability to work under pressure and on
own initiative
·
Ability to contribute to a small team
environment
·
Valid riding license
Job Title: Project
Manager; BAringo Resilience Initiative:
Nurturing Greater Opportunity (BARINGO)
Company: Self
Help Africa
Department: Programmes
Location: Baringo
County (Marigat), Kenya
Reports to: Head
of Programmes
Gross salary: Ksh3,120,000
p.a
Length of contract: 6
Months’ Probation period, 2 years contract renewable and two months notice
period
Benefits: 22
days annual leave, Medical Insurance (self + spouse and up to 4 children), 10%
Employer pension contribution and 25% leave allowance
Expected travel: Significant
nation-wide travel and minimum international travel required
Job Purpose: The
Project Manager will be the technical and operational head of the BAringo
Resilience Initiative; Nurturing Greater Opportunity (BARINGO) project team.
S/He will be responsible for ensuring successful
implementation of this 4-year, European Union-funded programme through
providing leadership, technical oversight and direct management of all
activities related to the project.
A key function of this role will be managing effective
partnerships with the Implementing Organizations, the County Government and the
National Drought Management Authority (NDMA) among others.
KEY RESPONSIBILITIES:
PROJECT MANAGEMENT
·
Lead and manage all aspects of the
project cycle: design, planning, implementation, quality and accountability,
monitoring and evaluation.
·
Develop annual, quarterly and monthly
plans and budgets for the project and monitor allocation of resources,
anticipating changing requirements that may impact work delivery
·
Work in close liaison and ensure
effective communication with stakeholders including SHA programme staff,
partners, government agencies and the donor to coordinate coherent and
consistent delivery of the project objectives
·
Provide technical input for the
implementation of the project including in the preparation of, strategies,
training materials, guides and manuals in liaison with the Country Team
Technical Advisors and ensure effective integration of core technical areas –
Nutrition, Social Inclusion, Enterprise Development, Agriculture and Natural
Resource Management
·
Represent SHA at government, donor,
NGO and other relevant events in the field in close coordination with the Head
of Programmes and ensure that the the BAringo Resilience Initiative
collaborates and networks with stakeholders as appropriate;
·
Work with the SHA Communications team
to develop a project communication and visibility plan and facilitate its
implementation
·
Ensure effective coordination and
collaboration mechanisms are in place between SHA, its main implementing
partners SAII and FSK and National Disaster Management Authority (NDMA)
OPERATIONAL AND FINANCIAL MANAGEMENT
·
Manage and periodically review the
programme budget in close collaboration with the Head of Programmes and Head of
Finance
·
Ensure compliance by SHA and partners
with contract requirements in planning, financial management, procurement,
branding, monitoring and reporting, and facilitate further training where
necessary.
·
Act as the focal point with SHA country
office and HQ to ensure all programming, financial and administrative matters
related to the programme comply with donor and SHA policies and procedures and
are transparently, expediently and effectively managed in line with established
processes, rules and regulations;
·
Monitor external context and carry
out adjustments to project plans, where necessary;
·
Ensure all SHA safety and security
guidelines are followed and that all safety or security incidents (fires,
accidents, theft, etc.) are recorded and reported;
·
Ensure efficient use and management
of project resources including transport;
MONITORING, REPORTING AND RESULTS COMMUNICATION
·
In conjunction with the M&E
Coordinator, facilitate monitoring and documentation of learning by ensuring
that effective mechanisms are in place to monitor activities and outputs and
assessments for project quality and impact and ensure project implementation is
on time, target and budget;
·
Ensure monitoring plan is in place
and undertake project monitoring visits from time to time
·
Compile periodic programme reports as
required by the donor and SHA
·
Check partner technical and financial
reports and ensure that they are compliant with set policies and procedures
PERFORMANCE MANAGEMENT
·
Conduct periodic reviews of staff
performance in keeping with SHA’ performance management system
·
Motivate and inspire the project
staff to perform their duties to their best, recognizing and valuing their work
and encouraging them to learn
·
Set clear direction and expectations
for the project and enable project staff to interpret competing priorities
(Annual project key performance indicators)
·
Manage performance issues effectively
to avoid adverse impact on the project, team morale and performance
·
Promote a positive team culture that
respects diversity and deals with barriers to inclusion
·
Any other task assigned by the Head
of Programmes.
Key Relationships:
Internal
·
Head of Finance and Administration
·
Finance and Administration Team
·
All Programme Coordinators
·
Communication Officer
·
All Senior Technical Advisors
(Gender, Nutrition, Enterprise, Policy and Humanitarian)
·
HQ Desk Officer – assigned to Kenya
·
Country Director
External
·
Project implementation partners
·
NDMA
·
County Government
·
EU
·
Stakeholders including national
government, research institutions, financial institutions, external auditors,
donors, Academia and private companies
Knowledge and Experience:
·
At least 10 years’ experience in the
implementation of Livelihood programs design, Monitoring, Evaluation and
Learning in fragile contexts.
·
Experience managing multi-year donor
funded programmes
·
Knowledge and experience in multiple
sectors such as food and nutrition security; agricultural systems and
livelihoods; market systems development; climate change and adaptation; natural
resource management; peace building and Humanitarian development
·
Demonstrated understanding of the
resilience framework and approaches in the fragile contexts
·
Strong project management skills and
understanding of project cycle management approaches and tools
·
Familiarity and experience with EU
regulations preferred
·
Experience in engaging and networking
with the development partners and multi stakeholders including the government
departments and agencies
·
High level of initiative, motivation,
commitment and professionalism
·
Ability and resilience to cope with
multiple internal and external demands
·
Strong training and facilitation
skills.
·
High level skills and experience in
capacity building and report writing
·
Excellent communication,
interpersonal and team building skills
Qualifications / Other Requirements:
Essential:
·
Bachelor’s degree in Agricultural
Sciences, Management Economics, Rural Development, Veterinary Medicine or
related field required;
·
Master’s degree in Project
Management, Enterprise Development or related field will be an added advantage
·
Strong computer skills especially
with MS Word and Excel and other related packages
·
Strong M & E skills
·
Valid Driving Licence
Role Competencies:
·
Excellent verbal, analytical,
organizational and written skills with fluency in Swahili and English.
·
People management skills
·
Proactive and motivated with a strong
commitment to Self Help Africa’s vision, mission and values
·
Attention to detail and the ability
to produce timely and accurate reports
·
Ability to work as part of team
across different cultures
·
Ability to work under pressure and on
own initiative
Job Title: Project Accountant – BAringo Resilience Initiative: Nurturing Greater
Opportunity (BARINGO)
Company: Self
Help Africa
Department: Finance
Location: Baringo
County (Marigat), Kenya
Reports to: Head
of Finance and Administration (HoFA), with a matrix reporting to the Project
Manager
Gross salary: Kshs
2,160,000 p.a
Benefits: 22
days annual leave, Medical Insurance (self + spouse and up to 4 children), 10%
Employer pension contribution and 25% leave allowance
Expected travel: Periodic
travel within Kenya required
Job Purpose: The
purpose of the Project Accountant role will be to ensure checks and balances in
accounting, reporting and disbursement of funds. S/He will provide financial
management by ensuring accurate and timely recording of financial data,
processing of transactions and monitoring programme costs against donor
guidelines, preparing financial reports and building capacity of partners.
S/He
will maintain high standard of accounting and financial control to ensure
compliance with EU regulations.
Key Responsibilities:
Financial
and Grant Management
·
Manage programme related routine
financial accounting in line with organisational policy, EU accounting
standards, and compliance to policies and Kenyan legislation, ensuring
timeliness, efficiency and completeness;
·
Verify the accounting records of the
grantees to ensure accurate financial reporting and compliance with donor
requirements
·
Prepare a schedule to be used for
posting all grantees entries on PS Financials (PSF) and Post as appropriate
after review
·
Participate in various procurements
processes
·
Prepare annual procurement plan for
the project
·
Review monthly grantee’s financial
reports, assess the fund request and liaise with the Head of Finance and
Administration for disbursement of funds
·
In liaison with the Programme
Manager, reconcile with the grantees on quarterly basis funds balances and
related Key Performance Indicators/Results
·
Initiate payment processing according
to internal policies and procedures
·
Assist in posting payroll journals
from time to time
·
Initiate annual partner contracting
process
Financial
Planning and Budgeting
·
In liaison with the Programme
Manager, finance and other programme staff align activity plans with grants
agreements;
·
Be in charge of the preparation and
revision of monthly, quarterly and annual budgets;
·
Responsible for cash flow management
of the project and monitoring disbursements of funds to grantees, partners and
suppliers;
Management
and Donor Reporting and Compliance
·
Prepare management reports, that
includes partner consolidated reports on monthly and quarterly basis
·
Prepare donor financial reports that
comply with donor requirements;
·
Conduct Partner Organizational
Capacity Assessments and Quarterly reviews and monitor progress of the partners
·
Compile monthly anticipated results,
variances, comments and actions
·
Compile information for internal and
external audits and coordinate the expenditure verification exercise, special
audits and respond to internal audit reports
Office
Administration and Logistics Management
·
Oversee the office management
processes and ensure the office environment is clean and organized
·
Preparation and Maintenance of office
vehicle ROTA
·
Preparation and organize the
logistical arrangements of staff when going to the field
·
Maintenance of office inventory
records and fixed assets register, and the custodian of all physical inventory
or project materials
·
Facilitate the office correspondences
received in hard copies and manage postage/courier services
Support
Duties
·
Support design partner due diligence
process
·
Support review of partner business
plans
·
Prepare presentations for internal
review meetings
Key Relationships:
Internal
·
Project Manager
·
Country Management Team
·
Programme Team in the Field Office
·
HQ Finance team
External
·
Staff from partner organisations both
finance and programme staff
·
Service providers
Qualifications, Knowledge and Experience:
·
A Bachelor’s degree in Accounting /
Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and
preferably, be a member of a recognized professional accounting institute
·
Five years practical experience in
Financial Accounting, at least three of which should be in grants management.
·
Proficient in Microsoft Office,
spreadsheet applications and computerized accounting systems
·
Demonstrated financial advisory,
operational and analytical skills including high level of organisational,
problem solving and facilitation skills;
·
Demonstrated experience in donor fund
projects, undertaking risk assessments, internal audits and/or assessing
internal controls.
Role Competencies:
·
Results-orientated with excellent
communication skills, as well as curiosity and initiative
·
Proactive and motivated with a strong
commitment to Self Help Africa’s vision, mission and values
·
Attention to detail and the ability
to produce timely and accurate reports
·
Ability to work as part of team
across different cultures
·
Good analytical skills
·
Previous experience of managing
USAID, EU and/or other donor funding
·
Experience working with organisations
in partnership arrangements
How to Apply:
Qualified
candidates should send a completed Application Form,
CV & Cover letter by E-mail as follows: – infokenya@selfhelpafrica.net .
Please
type each code and title e.g. “HR 5/1/2020 – PROJECT ACCOUNTANT – [your name]”
in the subject line of the e-mail.
Please
do not send certificates at this stage. Due to the anticipated high volume of
applications, kindly note that only short listed candidates will be contacted.
Closing
date for applications is 7 February 2020.
Any
candidate offered a job with Self Help Africa will be expected to sign Self
Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their
contract of employment and agree to conduct themselves in accordance with the
provisions of these documents.
Specific
roles may require police/DBS/Garda vetting.
All
applicants are encouraged to read through the following safeguarding policies
as you make your applications:
Self
Help Africa is an Equal Opportunities Employer
