CMMB
Finance Officer
Location: Kisumu County
We believe in a world in which every
human life is valued, and health and human dignity are shared by all.
We believe that access to quality
healthcare is a basic human right.
For more than 100 years, we have
worked with global partners to deliver locally sustainable, quality healthcare
solutions to women, children and their communities.
We’re ready to make it 100 more.
We believe change starts with her.
We work tirelessly for women’s and
children’s health because they are disproportionately affected by illness and
poverty.
We know that healthy, educated, and
empowered women are better able to raise healthy, educated, and confident children,
and that communities depend on their livelihoods.
We’re making an impact – learn more.
Building around a new CHAMPS
(CHildren And Mother PartnershipS) model, CMMB will work at both the community
and clinical levels in these targeted communities to strengthen health services
and address the leading causes of maternal and child death.
In addition, CMMB will expand its
volunteer program to strengthen health care delivery in CHAMPS-supported
facilities and will engage with the pharmaceutical industry to help meet the
needs of CHAMPS communities and facilities.
CMMB is committed to learning and
evolving in order to successfully achieve impact in its strategy and will have
strong vertical and horizontal team structures in alignment to the global
strategy in order to encourage accountability, communication, and effective
project management.
We believe in people.
We strive to live out our core values
of collaboration, love, excellence and respect every day.
We provide our employees with a
competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all persons
of diverse backgrounds to apply.
Read more from our President &
CEO below.
Department Summary: CMMB’s Finance Department plays a critical role in ensuring that
CMMB efficiently and effectively utilizes its resources in achieving its
program goals through least cost and value for money. The Finance department
strives to ensure that all expenditures are in compliance with both CMMB
policies, donor requirements and National laws. Through a team of dedicated
staff, the team upholds utmost integrity, honesty and love in the execution of
their roles to achieve CMMB’s vision, mission and core values.
CMMB has been working in Kenya for
almost 15 years. CMMB works to ensure that the most vulnerable populations,
especially mothers and children, have access to quality services in health
care, health promotion and illness prevention.
Overview: Reporting to the Senior Manager Finance & Administration,
the Finance Officer will support the mission, goals and operations of the
Catholic Medical Mission Board (CMMB) in Kenya through the provision of
accurate, complete and timely professional financial services.
Responsibilities
·
Provide guidance on, and implement
CMMB’s financial policies and procedures and donor compliance requirements
·
Record all financial transactions
accurately, completely and in a timely manner in line with the Chart of
Accounts through the Abila software (MIP) accounting system
·
Prepare monthly financial reports for
submission to the donor and respond to queries raised by the donor regarding
the report on a timely manner
·
Support the monthly preparation of
the financial accounts and their timely submission to New York; and ensure the
integrity of the intra—company account
·
Ensure sound financial management and
compliance procedures in the assigned grants/projects and office operational
activities to include:
o Formulation and Monitoring of project budgets and expenses
o Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments.
o Invoicing/tracking of accounts receivable and cash receipts;
o Maintain, Record and Reconcile petty cash accounts.
o Issuance and Liquidation of employee receivables in line with manual records/expense forms from staff as per CMMB advances policy.
o Conducting site visits and training/mentoring of project staff.
o Formulation and Monitoring of project budgets and expenses
o Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments.
o Invoicing/tracking of accounts receivable and cash receipts;
o Maintain, Record and Reconcile petty cash accounts.
o Issuance and Liquidation of employee receivables in line with manual records/expense forms from staff as per CMMB advances policy.
o Conducting site visits and training/mentoring of project staff.
·
Monitoring of project cash flows, and
timely preparation of requests from the donors
·
Preparation of donor and
compliance-related reports
·
Timely project liquidations and
quarterly/end of project financial closeouts
·
Ensure adherence to CMMB indirect
cost recovery policy and the transparent and timely calculation and allocation
of shared direct costs
·
Ensure adequate management of the
accounts payable and receivable functions
·
Preparation of bank reconciliations,
filing of all accounting vouchers and documents
·
Assist in the review/preparation of
payrolls to include accuracy of salary payments and related statutory/payroll
deductions, and their timely remittance to staff and vendors (ie PAYE, NHIF,
NSSF, SACCO, various insurance companies)
·
Support in the annual audit
preparations
·
Ensure all financial assets are
adequately safeguarded and all financial documents are securely filed
·
Ensure availability of accurate,
complete and timely financial information for decision making purposes by
senior management
·
Record, count and update the Asset
and Inventory Register regularly.
·
Assist in other program
implementation activities and miscellaneous finance duties as required and
assigned by the Senior Manager Finance & Administration
Qualifications
·
You have a Bachelor’s degree in
Commerce (BCOM) or Business Administration majoring in accounting or Finance
·
You have a minimum of at least three
(3) years of accounting experience in a similar capacity working with an
international NGO on donor funded project projects
·
You have Professional Accountancy
Qualifications (CPAK/ACCA)
·
You possess a high degree of
integrity, and a strong commitment to CMMB’s mission
·
You demonstrate strong inter-personal
skills and the ability to transfer knowledge and visit project sites
·
You have hands on application of
Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila
(Sage) accounting software preferred
·
You have demonstrable Knowledge of
MPESA Bulk Payment System
·
Excellent verbal and written
communications skills to include conflict resolution, priority management, and
managing expectations of multiple clients
·
Familiarity with Global Fund
financial management and reporting will be an added advantage
·
You are comfortable working for a
faith-based organization.
·
You believe in CMMB, where we’re
going, and what we can do together to achieve Healthier Lives Worldwide.
Finance Assistant
Location: Mutomo,
Kenya
We believe in a world in which every human life is valued,
and health and human dignity are shared by all.
We believe that access to quality healthcare is a basic
human right.
For more than 100 years, we have worked with global
partners to deliver locally sustainable, quality healthcare solutions to women,
children and their communities.
We’re ready to make it 100 more.
We believe change starts with her.
We work tirelessly for women’s and children’s health
because they are disproportionately affected by illness and poverty.
We know that healthy, educated, and empowered women are
better able to raise healthy, educated, and confident children, and that
communities depend on their livelihoods.
We’re making an impact – learn more.
Building around a new CHAMPS (CHildren And Mother PartnershipS)
model, CMMB will work at both the community and clinical levels in these
targeted communities to strengthen health services and address the leading
causes of maternal and child death.
In addition, CMMB will expand its volunteer program to
strengthen health care delivery in CHAMPS-supported facilities and will engage
with the pharmaceutical industry to help meet the needs of CHAMPS communities
and facilities.
CMMB is committed to learning and evolving in order to
successfully achieve impact in its strategy and will have strong vertical and
horizontal team structures in alignment to the global strategy in order to
encourage accountability, communication, and effective project management.
We believe in people.
We strive to live out our core values of collaboration,
love, excellence and respect every day.
We provide our employees with a competitive salary and a
meaningful benefits package, with opportunities to learn and grow.
We especially encourage all persons of diverse backgrounds
to apply.
Read more from our President & CEO below.
Department Summary: CMMB’s Finance and Administration Department plays a
critical role in ensuring that CMMB efficiently and effectively utilizes its
resources in achieving its program goals through least cost and value for
money.
The Department strives to ensure that all expenditures
align to both CMMB policies, donor requirements and National laws. Through a
team of dedicated staff, the team upholds utmost integrity, honesty and love in
the execution of their roles to achieve CMMB’s vision, mission and core values.
CMMB has been working in Kenya for over 15 years. CMMB
works to ensure that the most vulnerable populations, especially mothers and
children, have access to quality services in health care, health promotion and
illness prevention.
Overview: Reporting
to the CHAMPS Coordinator and with a technical reporting to the Finance
Coordinator, the Finance Assistant will provide day to day support service to
the implementation of project interventions and be responsible for reviewing
field expenses and liquidations from project staff. Further, s/he will support
payable and administrative functions as well as contribute to the preparation
of timely donor reports.
Responsibilities
·
Provide guidance on and implement
CMMB’s financial policies and procedures and donor compliance requirements
·
Record all financial transactions
accurately, completely and in a timely manner in line with the Chart of
Accounts through the Abila software (MIP) accounting system
·
Ensure sound financial management and
compliance activities of assigned grants/projects and office operational
activities to include:
✓ Monitoring of project budgets and expenses
✓ Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments
✓ Invoicing/tracking of accounts receivable and cash receipts;
✓ Maintain, Record and Reconcile petty cash accounts
✓ Liquidation of employee receivables in line with manual records/expense forms from staff
✓ Conducting site visits and training/mentoring of project staff.
✓ Monitoring of project budgets and expenses
✓ Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments
✓ Invoicing/tracking of accounts receivable and cash receipts;
✓ Maintain, Record and Reconcile petty cash accounts
✓ Liquidation of employee receivables in line with manual records/expense forms from staff
✓ Conducting site visits and training/mentoring of project staff.
·
Preparation of bank reconciliations,
filing of all accounting vouchers and documents
·
Ensure all financial assets are
adequately recorded, safeguarded and all financial documents are securely filed
·
Ensure availability of accurate,
complete and timely financial information for decision making purposes by
senior management
·
Record, count and update the Asset
and Inventory Register regularly.
·
Participate in other program
implementation activities and miscellaneous finance duties as required and
assigned by the Finance Officer.
Qualifications
·
You have a bachelor’s degree in
Commerce (BCOM) or Business Administration majoring in accounting or Finance
·
You have a minimum of at least two
(2) years of accounting experience in a similar capacity working with an
international NGO on donor funded project projects
·
You have Professional Accountancy
Qualifications (CPA II/ACCA II)
·
You possess a high degree of
integrity, and a strong commitment to CMMB’s mission
·
You demonstrate strong inter-personal
skills and the ability to transfer knowledge and visit project sites
·
You have hands on application of
Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila
(Sage) accounting software preferred
·
You have demonstrable Knowledge of
MPESA Bulk Payment System
·
Excellent verbal and written
communications skills to include conflict resolution, priority management, and
managing expectations of multiple clients
·
You are comfortable working for a
faith-based organization.
·
You believe in CMMB, where we’re
going, and what we can do together to achieve Healthier Lives Worldwide.
How to Apply
Interested applicants should submit their application
together with resume / CV to hrkenya@cmmb.org indicating position applied for
on the subject line by 2nd March 2020.
Include telephone and email contacts of 3 references and
your daytime telephone/cell phone contact.
Only shortlisted candidates will be contacted
A message from Bruce Wilkinson, our President and CEO
As president of CMMB, I would like to thank you for your
interest in joining with us on our journey to bring healthier lives to women,
children and their families worldwide. CMMB has embarked on our second century
of service to the most marginalized. Our vision of a world in which every human
life is valued, and health and human dignity are shared by all is at the core
of who we are. We are always looking to join hands with experienced
professionals who want to add their energy to our work and are so pleased you
are considering CMMB as your potential employer.
The Finance Assistant is critical to our mission and
vision. I welcome your interest in joining CMMB’s diverse, talented, professional
and motivated team and lead our Kenya team achieve our mission.
Cheers,
Bruce
Bruce