NGO Jobs in Kenya - AIM ABS

Finance & Administrative Assistant
Job Details
  • Africa Inland Mission International, a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
  • The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ.
  • Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
  • You will assist in oversight of Tumaini Counselling Center Nairobi in terms of Finance and Administration.
  • Assisting in the organization, and administration of efficient and well-run AIM IO conferences .

Key Result Areas;
Finance Administration for Tumaini Nairobi Office
  • Ensure accurate billing of clients
  • To accurately maintain and file all financial records and transactions for Tumaini Counseling Centre.
  • Perform Monthly reconciliation of all accounts.
  • Review and Submit Monthly Financial Reports to the ABS accountant in a timely manner.
  • Assist in the preparation of the annual budgets.
  • Assist with Tumaini Kampala finance administration as necessary
    Assist in Personnel Management and Administration
  • Liaise with HR on personnel related issues.
  • To keep staff records neatly filed and up-to-date.
  • Ensure clinical staff have documents necessary to practice legally. (i.e Renew medical practices licenses &liability insurance etc.)
  • To arrange for the purchase of equipment and supplies.
  • Cover the reception in the absence of the Clinical Admin assistant
    Logistical/Administrative Support for AIM Conference
  • Assist in the running of the AIM Care Conference Room to include bookings, finances, liase with those coordinating requested event.
  • Assist in the administration of conferences on behalf of Tumaini including Sharpening Your Interpersonal Skills (SYIS) seminar, Tumaini Restore Retreat and the Marriage Retreat.
  • Assist in the provision of support for planning/preparation of AIM IO Conferences within Nairobi Area as requested by AIM IO.

Required Skills/Attributes & Competencies
  • Honest, trustworthy, God fearing person.
  • High level of interpersonal skills with adults and children.
  • High commitment and ability to maintain confidentiality
  • High level of clerical accuracy and attention to detail
  • Effective Time management
  • Able to establish and maintain good working relationships, to work as a team player and to work under pressure.
  • Very well-organized with a strong sense of responsibility.

Required Qualifications/Experience
Essential
  • Diploma in Business Administration/Management/Accounting/Finance
  • CPA II
  • Competence in Microsoft office suite.
  • Competence in QuickBooks.
  • Valid certificate of good conduct

Preferred/Desired
  • Bachelor Degree in Business Administration/Management/Accounting/Finance
  • Valid driving license.

Experience
Essential
  • A minimum of 2 years’ experience as an administrative assistant that includes a strong financial component.

Desired
  • A minimum of 3 years’ experience as an administrative assistant that includes a strong financial component in health care setting.
  • Experienced licensed driver.
Communication Demands
  • Good verbal and written communication skills in English and Kiswahili..

Work Hours; 8
How to Apply

Administrative Assistant

Job Details
  • Africa Inland Mission International(AIM ABS), a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
  • Provide effective and professional communication, care of visitors coming to ABS Offices and assist in effective functioning of ABS Facilities.
  • The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ.Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
Key Result Areas;
Front Office Reception
  • Receive each visitor in a polite and helpful manner; direct them to the correct office
  • Receive and direct calls accurately and make any necessary follow up
  • Receive and distribute mail, packages and deliver them in a timely and accurate way
  • Provide tours of ABS visitors as requested by Managers, Supervisors
  • Be attentive to security and follow up security concerns in an efficient manner
  • Manage info.abs@aimint.org, answer message or direct to the appropriate person or department
Front Office Administration
  • Proper use and maintenance of office equipment.
  • Assist clients on the usage of office equipment i.e. photo copying etc.
  • Proper recording, documentation, payment and filing of all transactions.
  • Maintain appropriate stock levels of Office Supplies and accurate inventory tracking
  • Scheduling of ABS Vehicles
  • Assist with incidental requests from other ABS departments in consultation with the facilities supervisor.
Assist with Administrative Duties for ABS Facilities Department
  • Reconciliation of Bills including: Safaricom, Airtel, etc.
  • Follow up on documentation necessary for ABS Facilities and Housing Maintenance Requests and purchases.
  • Appropriate billing of ABS Vehicles on a monthly basis
  • Prepare schedule for guards at ABS Wilson Airport Offices
  • Reconcile all purchases and cash transactions for ABS Facilities and ABS Housing

Required Skills/Attributes & Competencies
  • Honest, trustworthy, God fearing person.
  • Team player,
  • Organized, able to maintain a clean, tidy environment
  • Proactive and alert to the environment
  • Attentive to details and able to follow through well on tasks.
  • Able to maintain a helpful, courteous, pleasant and professional attitude.
  • Strong interpersonal skills
  • Good organizational skills.
  • Problem solver.
  • Flexible..
Required Qualifications/Experience
Essential
  • Certificate in Office Management or its equivalent
  • Competent in Microsoft Office suite
  • Certificate of Good Conduct
Preferred/Desired
  • Diploma in Office Management or its equivalent
  • Valid Driving license

Experience
Essential
  • At least 2 years working experience in an office environment
  • Good customer care skills.
Preferred
  • At least 3 years working experience in an office environment.
  • Basic bookkeeping skills.
  • Exposure in a multicultural environment.
    Communication Demands
  • Good verbal and written communication in English and Kiswahili..

Work Hours; 8
How to Apply