Pact’s mission is to build empowered communities, effective
governments and responsible organizations that give people an opportunity for a
better life.
Job Purpose
- Pact
Inc. Kenya office seeks to hire a Finance Officer to be based in the
Nairobi Office to provide an opportunity to put into practice the
knowledge and experience they have acquired.
- Reporting
to the Finance and Grants Director, the Finance Officer will primarily be
responsible for the day to day finance functions and will supervise the
Finance Assistant.
Functions and Responsibilities
- Review
purchase orders raised in the accounting system and post them to the
correct accounting codes before purchases are made, ensuring tracking of
commitments
- Review
and post invoice and payment batches entered by the Finance
Officer/Assistant into the accounting system before payment vouchers and
checks are raised
- Review
and post cashbook batches after checks have been signed by authorized Pact
Kenya signatories
- Process
payroll and import payroll journals
- Perform
bank agency and petty cash custodian roles
- Review
petty cash payment requests before cash is disbursed and arrange for petty
cash to be replenished every two weeks or before close of accounting month
- Reconcile
travel advance accounts for staff before additional advances are issued.
- Analyze
customer ledger balances and vendor lender balances on a weekly basis and
clear or follow up on outstanding items
- Review
accounts payable accounts and ensure payments are made promptly and any
outstanding balances are reconciled
- Keep
track of cash position and prepare cash request for additional funds on
need basis for Finance Director’s review
- Prepare
invoices to other Pact country offices once Pact in Kenya pays an expense
on their behalf for Finance Director’s review and submission
- Support
in the preparation of monthly Reports for Pact, including bank
reconciliations
- Generate
journals for posting by the Finance Director and post journals reviewed by
the Finance Director
- Review
outstanding grant advances account when grantees request for advances and
ensure that grantees are not holding too much cash at any one time to
reduce risks associated with cash management
- Facilitate
addition of new sub-grantees in the accounting system
- Carry
out reconciliation of grant advance accounts and follow up with grant
officers to ensure grantees are liquidating in a timely manner.
- Review
and post Grantee Liquidation Reports and raise any differences resulting
from currency fluctuations
- Assist
in Organizational audit for Pact Inc
Person Specification
Education
- Bachelor’s
degree in accounting, finance, commerce, business or any other related
field
- CPA
III
- 3 –
5 years of relevant professional experience in a similar position
preferably in an NGO.
- Knowledge
of USAID and other donor policies, regulations and reporting requirements.
- Strong
written and oral communication skills
- Proficiency
in word processing, spreadsheet and DB skills.
- Competence
in common IT applications.
Competencies
- Detail
oriented, organized and able to manage competing urgent requests and
priorities.
- Ability
to perform and prioritize multiple tasks.
- Sound
judgment, and ability to communicate and work effectively with others at
all levels.
- Maintain
a high level of transparency, accountability and integrity.
- Perform
a variety of duties, often changing from one task to another of a
different nature without loss of efficiency or composure.
- Ability
to work independently.
- Strong
planning and organizational skills.
- A
team player: ability to work in a multi-cultural environment, flexible and
able to handle pressure.
- Strong
analytical skills.
- Strong
interpersonal skills.
- Demonstrated
integrity and respect of organizational values
How to Apply
Interested applicants fulfilling the minimum requirements
are invited to send their application letter and CV to
kenyahr@pactworld.org indicating “Finance Officer” on the subject line
Deadline for applications: 28th
February 2020.** Only shortlisted candidate will be
contacted.
