Receptionist
Responsibilities
- Greet
and welcome guests as soon as they arrive at the office
- Executes
all administrative tasks to the highest quality standards.
- Direct
visitors to the appropriate person and office
- Answer,
screen and forward incoming phone calls
- Ensure
reception area is tidy and presentable, with all necessary stationery and
material (e.g. pens, forms and brochures)
- Provide
basic and accurate information in-person and via phone/email
- Receive,
sort and distribute daily mail/deliveries
- Maintain
office security by following safety procedures and controlling access via
the reception desk (monitor logbook, issue visitor badges)
- Order
front office supplies and keep inventory of stock
- Update
calendars and schedule meetings
- Arrange
travel and accommodations, and prepare vouchers
- Keep
updated records of office expenses and costs
- Perform
other clerical receptionist duties such as filing, photocopying,
transcribing and faxing.
- Managing
office staff including the driver and checking on the assignment of the
staff on daily basis.
Qualifications
- Proven
work experience as a Receptionist, Front Office Representative or similar
role
- Proficiency
in Microsoft Office Suite
- Hands-on
experience with office equipment (e.g. fax machines and printers)
- Professional
attitude and appearance
- Solid
written and verbal communication skills,especially efficiency while
writing emails.
- Ability
to be resourceful and proactive when issues arise
- Excellent
organizational skills
- Multitasking
and time-management skills, with the ability to prioritize tasks
- Customer
service attitude
- High
school degree; additional certification in Office Management is a plus
How
to Apply
APPLY TO:info@archstonekenya.com ,helpdesk@archstonekenya.com
as well copy reception@futurekenya.com
