Position: Temporary Office Assistant
Reports To: Administrative Associate
I
Location: Nakuru, Keringet, Kabarnet
&Marigat
Job description
To provide basic support to Afya Uzazi
Program staff in maintaining the office: including general cleaning, handling
mail and receptionist services at the switchboard, maintaining orderly
appearance and functioning of the reception and common areas. Provides
general staff support as needed.
Responsibilities
- Prepare coffee, tea or other refreshments to
staff and meetings and ensuring the meeting room is cleared thereafter.
- In charge of making sure the printing/documentation/photocopying area
is well organized and mail in the pigeon holes is well organized.
- Monitors and ensures adequate cleaning of
kitchens and washroom supplies.
- Ensuring cleanliness of the offices, dusting
of all computers and telephone heads.
- Checks to see that all windows are closed
rightly.
- Ensure that all general public areas are neat
and clean.
- Handles pick-up and delivery of items for the
office as required.
- Assist in sending faxes and maintaining the
fax machine, notifying the Administrative Associate when service and
supplies are required.
- Assist in operating switchboard, directing
incoming and outgoing calls as required by caller, determines the nature
of the call and decides on appropriate routing.
- Assist in receiving and screening all incoming
visitors in accordance with FHI 360’s security procedures to identify them
and determine the nature of their visit. Keeps a log of all visitors
showing their name, time of arrival, who they visited and time of
departure.
- Responds to general inquiries regarding Afya
Uzazi Program.
- Performs any other duties as assigned by the
Administrative Associate .
Qualifications
- Clear speaking voice, neat and pleasant
appearance.
- Good understanding of basic grammar.
- Ability to deal congenially and effectively
with people, both in person and over the phone.
- Ability to be consistently organized,
diplomatic and conscientious.
- Able to handle multiple tasks efficiently.
- Able to report to work and maintain time
schedule and work extra hours as needed.
- Willing to learn, use and maintain office
machines and assume responsibilities as skill increase.
- Willingness and interest in supporting Afya
Uzazi programs and goals.
- Ability to perform all duties and
responsibilities in a timely manner with minimal supervision.
- Secondary School ‘O’ level graduate or
equivalent years of relevant experience; plus a minimum of three years
working with a public or private organization as a receptionist.
- Experience with switchboard equipment will be
an added advantage
- Must have a valid certificate of good conduct
valid within the year.
- Prefer experience with medium-to-large sized
international organization.
- Experience must reflect knowledge, skills and
abilities listed above.
How to Apply
Click here to
apply. FHI 360 fosters the strength and health of its workforce through a
competitive benefits package, professional development and policies and
programs that support healthy work/life balance. Join our global workforce to
make a positive difference for others — and yourself.
