United Nations High Commissioner for
Refugees (UNHCR)
Internal / External Vacancy
Announcement
Vacancy Notice No. IVN/EVN/NBI/19/02
Title of Post: Assistant
Finance Officer
Category / Grade: National Officer, NOA
Post Number: 10025294
Type of contract: Fixed-term Appointment
Location: Nairobi Support Office for Somalia
Date of Issue: 27th November 2019
Effective date of assignment: As soon as possible
Closing Date: 10th December 2019
Organizational Setting and Work
Relationships: Assistant Finance Officer
positions provide technical support with the processing of financial
transactions and monitor compliance with UNHCR and UN Financial Regulations and
Rules.
In operations that do not have a
Project Control Officer and are not covered by a Regional Project Control
Officer, the Assistant Finance Officer must also perform oversight
responsibilities with regard to the execution of projects.
The incumbent directly supervises
general service staff.
All UNHCR staff members are
accountable to perform their duties as reflected in their job description. They
do so within their delegated authorities, in line with the regulatory framework
of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR
Policies and Administrative Instructions as well as relevant accountability
frameworks.
In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR’s core
values of professionalism, integrity and respect for diversity.
Functional Statement:
Accountability
·
UNHCR’s financial rules and
regulations, policies and procedures are adhered to by the office.
·
UNHCR’s local cash is safeguarded.
·
Monthly accounts are correct and
approved.
·
Management is promptly informed of
major variances in the execution of projects (budgets, finance, implementation
or timeframe).
Responsibility
·
Contribute to the assessment of
budgetary needs for administrative budgets (ABOD); monitor and control ABOD
expenditure in the office.
·
Analyze, evaluate and control disbursements/receipts,
as well as expenditure variances against approved budgets.
·
Review vouchers, including ABOD and
project disbursements.
·
Propose monthly cash requirements for
the office, and ensure adequate and timely replenishments of funds;
·
Contribute to the preparation and
processing of monthly accounts.
·
Provide financial status reports to
supervisors.
·
Analyze and evaluate all financial
reports produced on a regular basis.
·
Maintain effective business
relationships with local banks.
·
Support ensuring compliance with
UNHCR and UN Financial Regulations and Rules, policies and procedures.
·
Ensure that payments are effectuated
by the monthly deadline.
·
Ensure that monthly accounts are
correct and approved, and ensure timely monthly bank reconciliations, including
open items, review and clearance of unwanted requisitions and PO balances.
·
Conduct regular checks of petty cash
and cash accounts.
Authority
·
Verify that all financial
transactions are correct and in accordance with UNHCR rules and procedures.
·
Prepare office-level financial
expenditure reports submitted to the regional office or Headquarters.
·
Approve vouchers, including ABOD and
project disbursements.
Essential Minimum Qualifications and
Professional Experience Required:
·
Undergraduate degree (equivalent of a
BA/BS) in Accounting, Finance, or Public or Business Administration, Economics
or related field, OR undergraduate degree in another field combined with a
professional qualification in accounting or finance (CPA/CIA or equivalent)
plus minimum one year of previous job experience in the field of accounting or
finance. Graduate degree (equivalent of a Master’s) or Doctorate degree
(equivalent of a PhD) may also be accepted.
·
Excellent computer skills, in
particular in MS Office applications.
·
Excellent communication skills.
·
Knowledge of English and UN working
language of the duty station if not English.
*** For National Officer positions,
very good knowledge of local language and local institutions is essential.
Desirable Qualifications &
Competencies:
·
Professional qualification in
accounting or finance (CPA/CIA or equivalent).
·
Working experience of at least one
year in an intergovernmental organization (United Nations or similar).
·
Good knowledge of United Nations
financial rules and procedures.
·
Good understanding of accrual
accounting (such as IPSAS or IFRS).
·
Working experience with
PeopleSoft/Oracle Financial modules.
·
Knowledge of additional UN languages.
Required Competencies:
Core Competencies:
·
Accountability
·
Communication
·
Organizational Awareness
·
Teamwork & Collaboration
·
Commitment to Continuous Learning
·
Client & Result Orientation
Managerial Competencies
·
Managing Performance
·
Judgment and Decision Making
·
Leadership
·
Managing Resources
Cross-Functional Competencies
·
Analytical Thinking
·
Negotiation and Conflict Resolution
·
Political Awareness
Eligibility: Candidates must be Kenyan nationals.
Internal candidates: Interested current staff members should consult the Policy
and Procedures on Assignments of Locally recruited Staff (PPAL). If you have
questions regarding your eligibility, you may also contact the HR Unit.
External candidates: External candidates must meet the essential minimum
requirements of the position.
Remuneration: A competitive compensation and benefits package is offered. For
information on UN salaries, allowances and benefits, please visit the portal of
the International Civil Service Commission at: http://icsc.un.org
Submission of Applications:
If you wish to be considered for this
vacancy, please submit your letter of motivation and signed Personal History
Form by e-mail clearly stating the position title, vacancy notice number in the
subject line to: sommohrs@unhcr.org by the 10th December 2019.
The Personal History Form and its
supplementary sheet is attached and also available at the following link: http://www.unhcr.org/recruit/p11new.doc
No late applications will be
accepted.
Only shortlisted candidates will be
contacted.
Shortlisted candidates may be
required to sit for a written test and/or oral interview.
UNHCR does not charge a fee at any
stage of the recruitment process (application, interview, processing or any
other fees).
UNHCR strongly encourages qualified
female applicants for this position.
UNHCR seeks to ensure that male and
female employees are given equal career opportunities.
UNHCR is committed to achieving
workforce diversity in terms of gender, nationality and culture.
All applications will be treated with
the strictest confidentiality.
Refugees – who cares? We Do.
