Konza Technopolis Development
Authority (KoTDA) is seeking competent, capable, ambitious, self-motivated and
dynamic individuals that demonstrate the appropriate expertise and experience
to contribute to the development of the Konza Technopolis into a sustainable
world class technology hub.
To this end the Government Of Kenya
has begun the process of upgrading Phase 1 horizontal infrastructure,
construction of the KoTDA Hub, the Government cloud infrastructure and
establishment of Kenya’s first dedicated research and innovation University.
The Mission of Konza Technopolis
Development Authority is “to develop a sustainable smart city and innovation
ecosystem contributing to Kenya’s knowledge economy”.
Konza Technopolis as an area of
Innovation is especially suited to Education Institutions, Research &
Development Centres and Commercial interests in the sectors of Life sciences,
Engineering and Information Technology Enabled Services (ITES).
Konza Technopolis is also a special
economic Zone with Incentives targeted at participating enterprises.
KoTDA therefore invites qualified and
interested individuals to apply for the under listed position:
Job Title: Office
Administrator
Ref No: KOTDA/HR34/2019
Grade: 6
Basic Salary Scale: Ksh 60,000 – 110,000 p.m
Terms of Service: Permanent & Pensionable
Department: Corporate Services
Job Specification
Duties and responsibilities
i. Attending to visitors/clients;
ii. Handling telephone calls,
customer enquiries and complaints;
iii. Ensuring security of office
records, equipment and documents;
iv. Ensuring confidentiality of
office information;
v. Record keeping for correspondences
and file movement;
vi. Managing office protocol and
etiquette;
vii. Maintaining an up to date file
movement register;
viii. Coordinating the general
administration of the respective department/office;
ix. Coordinating schedule of meetings
and appointments for the respective departments/office;
x. Coordinating travel arrangements
for the respective departments/office;
xi. Coordinating appointments and
travel itineraries for the Chief Manager;
xii. Preparing responses to simple
routine correspondence for the Chief Manager; and
xiii. Monitoring procedures for
record keeping for correspondences.
xiv. Ensuring security, integrity and
confidentiality of data; and
xv. Undertaking any other office
administrative services duties that may be assigned.
Person Specification
For appointment to this grade, the
candidate must have:
i. Bachelors degree in Secretarial
Studies or any other equivalent from a recognized institution;
ii. Have passed the following
examinations from the Kenya National Examinations Agency (KNEC);
a) Typewriting III (Minimum 50
w.p.m.)/Computerized document processing III;
b) Shorthand III (120 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
b) Shorthand III (120 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
iii. A supervisory Course lasting not
less than two (2) weeks from a recognized institution;
iv. Proficiency in computer
applications;
v. Demonstrated results in work
performance;
vi. Fulfil the requirements of
Chapter Six of the Constitution
How to Apply
All applications should include the
job title, job ref on the subject line of the application email and must be
accompanied with a detailed curriculum vitae and copies of relevant
certificates.
Shortlisted candidates shall be
required to comply with requirements of Chapter six of the constitution.
Interested applicants should email
their details to info@hcbskenya.com
All applications should be received
before/on Monday 18th November 2019.
KoTDA is an equal opportunity
employer.
The Authority is committed to
implementing the provisions of the Constitution – Chapter 232 (1) on fair
competition and merit, representation of Kenya’s diverse communities and
affording equal employment opportunities to men and women, members of all
ethnic groups and persons with disabilities. Therefore, qualified women, youth,
the marginalized and people living with disabilities are encouraged to apply.
Only shortlisted candidates will be contacted.
Canvassing in any form will lead to
automatic disqualification.