The Public Procurement Regulatory
Authority (PPRA) is established under the Public Procurement and Asset Disposal
Act, 2015. The Authority’s mission is ‘To regulate the public procurement and
asset disposal system through monitoring and enforcement for socio-economic
development in Kenya.’ Towards this end, the Authority is seeking to recruit
results oriented professionals to fill the following vacant position;
SENIOR RECORDS
MANAGEMENT OFFICER, JOB GRADE PPRA 5, REF.: RMO/5/2019 (1 POSITION)
Job
Description
Duties and responsibilities will
include assisting the manager responsible for monitoring, evaluation,
research, reporting and advisory services (MERRAS) in developing, implementing
and reviewing records management policy and procedures; retention; disposal
schedules; file classification system; management of mails external; ensure
safe custody of records and documents; liaise with the Kenya National Archives
and Documentation Services on relevant matters ; initiating, developing and
implementing infrastructure for electronic records management; preparation.
In addition, duties will entail
developing, implementing and reviewing knowledge management policies and
framework; promoting knowledge sharing through the organization’s operational
business processes and systems; promoting public access to procurement
information by developing dissemination and advocacy strategies; and preparing
the units budgets, monthly, quarterly and annual reports for the records
management unit.
Responsibilities
KRA 1: Mail
·
INCOMING: Receive record, classify,
and distribute incoming correspondences for necessary action
·
OUTGOING: Record and dispatch
outgoing correspondences to respective destinations.
KRA 2: Filing
·
UPDATING: Sort, classify and store
documents securely in appropriate facilities – folders, shelves, cabinets and
racks
·
RETRIEVAL: Avail filed documents upon
demand as necessary
KRA 3: Custody
·
DOCUMENTATION: Maintain/update the
various catalogues, inventories, and indexes of
·
SECURITY: Protect document from
unauthorized access, theft, damage, falsification and disappearance
KRA 4:
Disposal
·
ARCHIVING: Remove, sort, classify and
put inactive/dead records in archive for historical purposes
·
DESTRUCTION: Dispose of inactive/dead
records of little historical significance
The successful candidate will develop
and install appropriate standards of performance including the following
systems:
·
DOCUMENTS REGISTER: For recording
movement of mail
·
INDEXING SYSTEM: For classification
of documents for filing and retrieval
·
DOCUMENTS CUSTODY FACILITIES: Cabinets
– lockable and fire-resistant
·
DISPOSAL POLICY: Regulations
governing retention, archiving and disposal of documents
Qualifications
·
The ideal job holder shall have at
least six (6) years relevant experience in records management or in a related
field
·
A bachelor’s degree in Information
Sciences or its equivalent from a recognized institution.
·
In addition, the candidate shall be
computer proficient.
MANAGER,
INFORMATION COMMUNICATION TECHNOLOGY, JOB GRADE PPRA 3 (1 POSITION)
REF.:
ICT/3/2019 (1 POST)
Job
Description
Reporting to the Director General the
successful candidate shall be responsible for the overall strategic direction
in the planning, implementation and support of the information and
communication technology systems. These will include business applications,
operating systems, business tools, internet and extranet to support the
Authority’s business strategies.
The key result areas include and
performance indicators include:
KRA 1: ICT
SYSTEMS
·
SYSTEMS: Guide staff to carry out ICT
systems analysis and design to suit PPRA needs
·
PROGRAMS: Ensure that staff write and
test ICT programs according to identified needs
KRA 2: ICT
APPLICATIONS
·
IMPLEMENTATION: Initiate measures to
develop and update ICT application systems
·
USER SUPPORT: Guide staff to
customize computer programs to the various needs of users within PPRA
·
TRAINING: Initiate the necessary
schemes to train users on the ICT applications
KRA 3:
INFRASTRUCTURE
·
EVALUATION: Design programs to
evaluate and recommend on suitability of ICT
·
INSTALLATION: Ensure that staff
install ICT equipment and peripherals in order for them to operate together as
a system
·
CONFIGURATION: Co-ordinate staff to
harmonize all the equipment in the ICT system to operate in tandem
KRA 4:
MAINTENANCE
·
DIAGNOSIS: Guide staff to detect and
act on faults on ICT equipment/systems.
·
REPAIR: Administer the fixing or
rectification of faulty equipment/systems.
The successful candidate will
developing and install appropriate standards of performance including the
following systems and facilities:
·
BACK-UPS : Alternative data storage facilities for fall-back
·
SYSTEMS UPDATING: Updating facilities for ICT
·
MAINTENANCE SCHEDULE : Time-table for repair/maintenance of ICT systems
·
ICT MANUAL : Guide for users on various ICT applications
·
ICT POLICY : Regulations on the use of ICT facilities
·
ICT SECURITY : Measures to ensure protection of ICT systems
Qualifications
The ideal job holder shall have:
·
At least nine (9) years relevant
experience in information communications technology or a related field;
·
Bachelor’s degree in any of the
following fields: computer science; computer technology; informatics; computer
science and technology; Information systems, informatics and computer science,
information technology, computer security and forensics, business
information technology, electrical/electronic engineering,
telecommunications engineering or its equivalents from a recognized
institution;
·
Master’s degree in any of the
following fields: computer science, information systems, information technology,
business information technology or any other ICT equivalent qualification from
a recognized institution;
·
Professional ICT certificates from a
reputable institution in a relevant area such as system or database management,
information security, network administration, service support operations,
system administration or software development;
How to Apply
Each application should be
accompanied by a copy of the National Identity Card/Passport, PPRA Formal
Application Form and attach copies of relevant academic and professional
certificates, testimonials and any other relevant supporting documents. b) All
applications should be clearly marked “Application for (indicate the
position applied for)’’, on the envelope and submitted on or before 16th
December, 2019 in any ONE of the following ways:
i)Hand delivered applications should
be taken to the reception desk on 11th floor, National Bank Building, Harambee
Avenue, Nairobi.
ii)Posted applications should be
addressed to:
Director
General
Public
Procurement Regulatory Authority
11th Floor,
National Bank Building
P. O. Box
58535-00200,
NAIROBI
If you have the required
qualifications, please submit your detailed application to the address above
by 5.00 p.m. on 16th December, 2019 quoting on the top of the
envelope the job reference title for the position you are applying for.
Only the shortlisted candidates will
be contacted. Candidates are advised that any form of canvassing will result in
automatic disqualification.
PPRA is an equal opportunity employer
and all Kenyans in their diversity, including youth, women and persons with
disability, are encouraged to apply.