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Executive Secretary Job in Kenya

Agro-Chemical and Food Company Limited is a leading manufacturer and supplier of Spirits, Bakers’ Yeast and CO2 located in Muhoroni in Western Kenya.  We are looking for qualified, experienced and self-driven Kenyans with excellent interpersonal, communication, analytical, report writing and ICT skills to fill the following positions:

Executive Secretary
Reporting to Resident Director and Chief Executive.

·         Maintain effective communication channels with all departments as well as external organizations and individuals.
·         Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
·         Schedule appointments, screen requests for meetings, prepare notes, draft correspondence, type letters and reports including document binding in accordance with agreed instructions.
·         Ensure timely preparation, circulation of Board and Committee papers in an accurate and neat manner.
·         Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department and other members of staff on specific deadlines and problems.
·         Keep valuable documents for the Company e.g. Logbooks, title deeds, cheque books, contracts/agreements and policy documents,
·         Bachelor’s degree in Secretarial Studies/ Business Administration or a relevant degree in the Social Sciences.
·         Diploma in Secretarial Studies.
·         Diploma in Public Relations and Communication.
·         Must be proficient in MS office and experience in SAP (ERP).
·         Minimum ten (10) years of relevant experience, five (5) which must be in senior management level.
·         Aged between 35 and 45 years of age.
How to Apply
Applicants for the positions of Engineering Manager, Assistant Manager (Human Resource), Executive Secretary, Sales Assistants and Safety Officer will be required to demonstrate compliance with Chapter 6 of the Constitution of Kenya by submitting certified copies of the following documents:
·         Clearance certificate from Higher Education Loans Board (HELB)
·         Valid Certificate of Good Conduct from Directorate of Criminal Investigations (DCI).
·         Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA)
·         Clearance certificate from approved Credit Reference Bureau (CRB)
·         Clearance Certificate from Ethics & Anti-Corruption Commission (EACC)
Applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates, transcripts and testimonials, current and expected gross salary (attach latest pay slip),names and contacts of at least three professional referees, two coloured passport size photos, copy of national ID card and day time telephone contacts should be delivered to the undersigned by hand, courier or post so as to reach him on or before 5.00 pm of December 6,2019.
Resident Director & Chief Executive
Agro-Chemical & Food Company Limited
P.O. Box 18-40107
ACFC is an equal opportunity employer. Women and Persons Living with Disabilities (PLWD) are encouraged to apply. Eligible serving ACFC officers are free to apply for the above positions.
Only shortlisted candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

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