Konza Technopolis Development
Authority (KoTDA) is seeking competent, capable, ambitious, self-motivated and
dynamic individuals that demonstrate the appropriate expertise and experience
to contribute to the development of the Konza Technopolis into a sustainable
world class technology hub.
Konza Technopolis as an area of
Innovation is especially suited to Education Institutions, Research &
Development Centres and Commercial interests in the sectors of Life sciences,
Engineering and Information Technology Enabled Services (ITES).
The Mission of Konza Technopolis
Development Authority is “to develop a sustainable smart city and innovation
ecosystem contributing to Kenya’s knowledge economy”.
To this end the Government Of Kenya
has begun the process of upgrading Phase 1 horizontal infrastructure,
construction of the KoTDA Hub, the Government cloud infrastructure and
establishment of Kenya’s first dedicated research and innovation University.
Konza Technopolis is also a special
economic Zone with Incentives targeted at participating enterprises.
KoTDA therefore invites qualified and
interested individuals to apply for the under listed position:
Job Title: Assistant
Office Administrator
Ref No: KoTDA/HR37/2019
Grade: 8
Basic Salary Scale: Ksh 30,000 – 60,000 p.m
Terms of Service: Permanent & Pensionable
Department: Corporate Services
Job Specification
Duties and Responsibilities
i. Attending to visitors/clients;
ii. Ensuring security, integrity and
confidentiality of data and information;
iii. Managing office protocol and
etiquette;
iv. Maintaining office diary and
travel itineraries;
v. Receiving and distributing hard
copy materials to registry;
vi. Managing Front Office and
Switchboard;
vii. Providing word -processing and
secretarial support;
viii. Ensuring security of office
records, equipment and documents;
ix. Preparing responses to simple
routine correspondences;
x. Operating office equipment to
include photocopying, printing;
xi. Recording dictation in shorthand
and transcribing it in typewritten form typing from drafts, manuscripts or
recording from dictation machines;
xii. Planning and scheduling of
meetings;
xiii. Management of e-office;
xiv. Co-ordinating the general
administration of the Manager’s office;
xv. Maintaining an up to date filing
system in the office;
xvi. Establishing and monitoring
procedures for record keeping of correspondence and file movements; and
xvii. Undertaking any other office
administrative services duties that may be assigned.
Person Specification
For appointment to this grade, an
officer must have: –
i. Diploma in Secretarial Studies
from the Kenya National Examinations Agency
OR
Passed the following examinations
from the Kenya National Examinations Agency (KNEC);
a) Typewriting III (Minimum 50
w.p.m.)/Computerized document processing III;
b) Shorthand III (110 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
b) Shorthand III (110 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
ii. Proficiency in Computer
Applications;
iii. Fulfil the requirements of
Chapter six of the Constitution
How to Apply
All applications should include the
job title, job ref on the subject line of the application email and must be
accompanied with a detailed curriculum vitae and copies of relevant
certificates.
Shortlisted candidates shall be
required to comply with requirements of Chapter six of the constitution.
Interested applicants should email
their details to info@hcbskenya.com
All applications should be received
before/on Monday 18th November 2019.
KoTDA is an equal opportunity
employer.
The Authority is committed to
implementing the provisions of the Constitution – Chapter 232 (1) on fair
competition and merit, representation of Kenya’s diverse communities and
affording equal employment opportunities to men and women, members of all
ethnic groups and persons with disabilities. Therefore, qualified women, youth,
the marginalized and people living with disabilities are encouraged to apply.
Only shortlisted candidates will be
contacted.
Canvassing in any form will lead to
automatic disqualification.