Job Purpose
Responsible for supporting the smooth functioning of the VC’s
office by executing administrative tasks including scheduling of appointments,
secretarial support, and other office management duties.
Responsibilities
·
Maintain daily schedules/ diary/
calendar and coordination of the VC’s commitments. This also includes arranging
and coordinating appointments and meetings for the VC
·
Handle all logistical arrangements
for the office including travel, transport, accommodation, and catering
·
Perform clerical duties (e.g. typing
memos, letters), and maintain a fully confidential and efficient filing system
for the VC’s office
·
Answer phone calls and direct calls
to appropriate parties or take messages when necessary
·
Attend meetings when required.
Record, compile, transcribe, and distribute minutes of the meetings
·
Open, sort, and distribute incoming
correspondence, including faxes and email. Prepare responses to correspondence
containing routine inquiries
·
Greet visitors and determine whether
they should be given access to the VC or other specific individuals
·
Manage office supplies
·
Record daily expenses and prepare
monthly reports/ summaries
Job Dimensions
Financial Responsibility
·
Participate in the development of the
office’s annual budget
Working Conditions
·
Works predominantly within a
comfortable office environment
Qualifications
Academic Qualifications
·
Bachelor’s degree in a relevant field
Work experience required
·
Minimum of three (3) years relevant
experience
Skills and Competencies
·
Interpersonal skills
·
Communication skills
·
Organising and time management skills
·
Team player
·
Detail oriented
·
Ability to prioritize
·
Discretion and confidentiality
·
Time flexibility
How To Apply
Applications giving full details of age, marital status,
education and professional qualifications, experience, current post, salary and
other financial benefits, copies of certificates, curriculum vitae,
transcripts, the names and addresses of three referees (one of whom should be
present or previous employer) should be addressed to: –
The Vice Chancellor
Africa Nazarene University
P.O. Box 53067 – 00200
Nairobi
Applications should reach the office not later than 8th October,
2019. Applications could also be dropped at the Vice Chancellor’s Office at the
Ongata Rongai Campus. Note that only short listed candidates will be contacted.
Please note that Africa Nazarene University is an Equal
Opportunity Employer
