The Kenya Medical Association (KMA) is the representative
Professional Society for Medical and Dental Practitioners in Kenya, with the
twin mandate of advocating for the Welfare of Doctors and ensuring provision of
the highest attainable Standard of Healthcare to Kenyans.
KMA is looking to hire a conference intern to assist in planning
our 48th Annual Scientific conference. The intern will work directly with the
KMA CEO and National Secretariat.
Overall responsibility will be to liaise with the KMA National
Office and the Conference Organizing Committee to oversee smooth facilitation
of the conference and all the preliminary activities including fundraising.
He/she will be expected to achieve high standards of output, performance and to
constantly and creatively find ways of improving productivity and efficiency.
Responsibilities
·
Assist in managing the 48th Annual
KMA Scientific Conference (approx. 400 attendees).
·
Working with Conference Organizing
Committee on delivering the event on time, within the budget, that meets and
exceed expectations
·
Update conference website as needed
·
Work with KMA CEO to manage other
events and conferences
·
Manage a wide range of organizational
work to meet prescribed deadlines
·
Ensure the attendees of event leave
with a positive experience
·
Managing social media accounts
(Facebook, Twitter, LinkedIn), updating members about upcoming events, working
on member group expansion
·
Communicating, maintaining and
developing client relationships
·
Managing website content
·
Travelling to on-site inspections and
project managing visits
·
Ensuring excellent customer service
and quality delivery
·
Obtaining quotes from suppliers for
all production needs of the events
·
Sending out update and post event
emails to speakers, sponsors and delegates
·
Chasing in delegate and sponsor
payments for the conferences with the aim of having all payments in prior to
the conference
·
Copy checking all printed material
with the Conference Organizing Committee
·
Accurately assisting the Accountant
to process invoices received from suppliers on a timely basis
·
Comply with and enforce KMA
established policies and procedures
·
Any other duty as may be delegated by
the National Executive Committee Members (NEC)
Qualifications
·
Must have a Bachelors’ degree in relevant
field.
·
Experience in conference planning;
·
Teamwork: ability to interact
effectively with others.
·
Excellent organizational skills to
manage numerous details
·
Strong written and verbal
communication
·
Problem-solve in a changing
environment: analyze situations quickly and react appropriately with minimal
supervision.
·
Strong work ethics: be a self-starter
with strong initiative; be reliable.
·
Assertive personality to reach out to
conference sites, potential speakers, management, participants.
·
Understanding of event planning,
deadlines, and lead times.
·
Able to anticipate logistics needs of
large groups of people.
How To Apply
Interested applicants should address their application and CV
and contact details of three referees to nec@kma.co.ke with a copy to info@kma.co.ke by October 18, 2019. Interviews will be conducted on a
rolling basis. Please note that only shortlisted candidates will be contacted.