Abt Associates
Vacant Position: Financial
& Administration Manager
Location: Kisumu, Kenya
Division: International Development (IDD)
Contract: Vector Control TO1
Supervisor: Chief of Party
Abt Associates, a major American
business and government research, technical assistance, and consulting company,
manages the USAID-funded Vector Control Task Order 1.
Task Order 1 will support the U.S.
President’s Malaria Initiative (PMI) and USAID to plan and implement an
integrated vector control approach with the overall goal of reducing the burden
of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011,
delivering high-quality IRS programs and gathering the most comprehensive
vector control entomological data in the world.
Under this contract, Abt will expand
entomological monitoring to guide programs focused on insecticide-treated
mosquito nets and IRS and continue to assist PMI in reducing the burden of
malaria through IRS and capacity building in 22 African countries where malaria
is endemic.
Abt also will continue to support PMI
in IRS monitoring and evaluation, as well as environmental compliance.
Under the supervision of the Chief of
Party, the Finance & Administration Manager oversees and directs all
aspects of administrative support for the VC TO1 Project in the country.
Specific duties and responsibilities
include the following:
·
Develop, manage, and monitor project
budgets and annual work plans.
·
Prepare accurate financial reports,
and monthly cash fund’s request in close coordination with senior project
staff.
·
Prepare annual site office revenue
projections and update budget tracker forecast on a monthly basis
·
Ensure that the project operations
are in compliance with all USAID and Abt policies and procedures.
·
Support the startup, general
operations, and closing of the IRS program.
·
Manage the financial operations and
financial reporting of the country program, providing guidance, training and
technical assistance to financial and non-financial management personnel.
·
Supervise and coach the project
Accountant, Finance Assistants and other Administrative staff
·
Conduct a financial brown bag on a
quarterly basis to build the financial capacity of technical and operations
personnel on different financial topics including compliance, travel,
budgeting, forecasting and procurement.
·
Create and maintain financial
reporting and tracking systems that provide basic data measurements on
financial performance of project activities and develop/recommend cost cutting
and compliant strategies to implement the project with less resources
·
Provide ongoing financial
administration to the project, including the processing of approvals for
procurements, consultant agreements, and vendor invoices.
·
Manage the timely submission of the
monthly field expenses (ROV) to the headquarters office.
·
Serve as the project’s contact with
the client on finance and administrative issues, participating in discussions
on contract issues and actions, and following up on client requests and
concerns.
·
Support the development, execution,
and management of subcontractor and consultant agreements.
·
Develop and implement a payment
system for seasonal spray operators and community mobilizers.
·
Develop and implement systems to
streamline financial practices and procedures.
·
Supervise and mentor a staff of four
full-time employees: one (1) project accountant, one (1) office manager and two
(2) finance and admin assistants. Oversee seasonal staff of approximately 20
positions responsible for managing payments to thousands of IRS seasonal
workers and hundreds of vendors.
·
Inform and maintain project FCA at
Headquarters updated on all contractual, financial and legal issues affecting
the project
·
Perform random audits of inventory to
make sure inventory reports prepared by operations team are always accurate and
up to date.
·
Oversee Human Resource activities
affecting the project including but not limited to the hiring, termination,
benefit tracking and legal disputes affecting current and former site office
personnel.
·
Travel to Migori and Homa Bay where
project activities are being carried out; Months leading up, during and after
the campaign, manager may be located in the field to support project activities
Qualification requirements include
the following:
·
Bachelor’s Degree (minimum), or a
Masters Degree (desirable), in Business , Administration, or other relevant
field.
·
At least six (6) years of
professional experience managing financial and contractual aspects of large
international development projects, preferably USAID-funded projects.
·
Significant experience managing and
supervising financial and procurement management personnel.
·
Familiarity with US Government Cost
Accounting Standards.
·
Strong analytical and computer
skills, with an emphasis on budget and financial analysis.
·
Experience in logistics, procurement,
and supply chain management highly desirable.
·
Fluency in English.
Interested persons are requested to
submit a CV including referees and cover letter indicating educational
background, experience, skills and why you think you are the best candidate for
the position to: VCKenya_Recruiting@pmivectorlink.com.
Applications will be reviewed on a
rolling basis.
*Disclaimer: Abt Associates will
never ask candidates for money in exchange for an offer of employment.*
Abt Associates is an Affirmative
Action/Equal Opportunity employer committed to fostering a diverse workforce.
Abt Associates provides
market-competitive salaries and comprehensive employee benefits
