Job Vacancy: Administrative Assistant (25k)
Job Brief: Our client is an advertising
and corporate communications service provider.
They seek to hire a competent
Administrative Assistant to provide secretarial and administrative support in a
well-organized and timely manner.
You will provide support to staff,
acting with little supervision, anticipating needs while managing the day‐to‐day workflow, client management, preparing materials for
meetings and taking minutes, and performing any other duties that may be
assigned.
The Administrative Assistant will
perform, coordinate and oversee administrative duties while providing an
extensive level of support.
Location: Nairobi
Salary: Ksh 20,000 – 25,000
Responsibilities
·
Act as the point of contact between
the company and internal/external clients
·
Undertake the tasks of receiving
calls, take messages and routing correspondence
·
Handle requests and queries
appropriately
·
Manage office petty cash
·
Take dictation and minutes and
accurately enter data
·
Monitor office supplies and research
advantageous deals or suppliers
·
Produce reports, presentations and
briefs
·
Work as a member of the team,
willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals
·
Manage the office filing system
Job Specification / Requirements
·
Proven experience as an
administrative assistant or office admin assistant
·
Full comprehension of office
management systems and procedures
·
Working knowledge of office
equipment, like printers and scanners and other office gadgets
·
Proficiency in MS Office applications
including Excel, Word and PowerPoint
·
Excellent time management skills and
the ability to prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills with a concise, clear and compelling style
·
Produce well thought‐out, professional correspondence free
of grammatical and spelling errors
·
Time management skills with the
ability to multitask
·
Demonstrate ability to maintain
confidential/sensitive information
·
Works effectively without constant
and direct supervision or guidance
·
Diploma in Business Management or
Administration
How to Apply:
Interested and qualified candidates
should send their applications to info@leeandmyles.com so as to reach us on or
before 15th October 2019.
Please quote ‘ADMINISTRATIVE
ASSISTANT’ on your email subject.
Only shortlisted candidates shall be
contacted.