Background
We are connected to the global Waldorf community and are
part of the growing Waldorf movement in East Africa. Our school is proud to
host mentors and teachers from around the world, offering a diverse experience
for our children and community members alike. We are governed by an elected
Board of Trustees comprised of faculty, administration, parents, and respected
members of the community. They, in partnership with the school management,
develop and establish school policies, oversee financial decisions, and approve
faculty and staff appointments.
The Nairobi Waldorf School Trust seeks to hire a Finance
and Administrative Assistant.
We welcome more than 300 children on two campuses in
Nairobi, Kenya. The Karen campus includes toddler, playgroup, and kindergarten
classes as well as primary grades 1 to 8 as a well high school grades
(beginning with class 9 in September 2020). The Lavington campus consists of
toddler, playgroup, and kindergarten classes in addition to primary grades 1
and 2.
We offer both Kenyans and Foreigners residing in the
country an exclusive opportunity to raise competent, capable, and happy human
beings.
Job Summary
This role will require significant ownership and a strong
drive to learn and grow. It requires a lot of flexibility, good will and
following through on tasks to completion with great attention to detail.
Responsibilities
Finance
·
Process and reconcile imprests and
maintain the imprest debtors’ sub-ledgers for accountability.
·
Preparation of payment vouchers and
ensuring their accuracy and correctness;
·
Prepare timely and accurate bank
reconciliation statements for decision making;
·
Handling, issuing and reconciling of
petty cash in line with Concern’s procedures & policies
·
Manage the assets register for
accuracy and correctness;
·
Assist the finance coordinator in
processing Invoices;
·
Posting suppliers invoices in the
school’s accounting system
·
Filing all paperwork associated with
such transactions.
·
Collect and enter data on various
financial spreadsheets
·
Assist the finance Coordinator in
creating financial reports on a regular basis.
·
Verifying balances in account books
and rectifying discrepancies
·
Managing day-to-day transactions
·
Recording office expenditures and
ensuring these expenses are within the set budget
·
Handling accruals and prepayments
·
Answer questions and provide
assistance to stakeholders, customers, and clients as needed.
Administration
·
Acting as a first point of contact
for the school
·
Enrolling and admitting new children
to the school
·
Ensuring that all visitors are logged
and have appropriate identification
·
Maintaining and updating school
information, databases and records
·
Communicating with parents regarding
various aspects of school life, receiving and passing on information between
teachers and parents.
·
Ensuring the reception area is kept
tidy and that the notice boards are kept up to date
·
Assisting in ordering stationery,
materials and other resources and ensuring that stock levels are well
maintained.
·
Oversee the administration function
to facilitate service delivery to both internal and external customers in line
with the school policies.
·
Scheduling, setting up travel, Meetings
and appointments for parents and the School manager.
·
Preparation for and assistance at
open morning, taking calls and recording details of enquires from prospective
new families and making necessary follow up.
·
Receiving, sorting and distributing all
packages, deliveries and mail.
·
Any other duties assigned.
Qualifications
·
Professional certification ACCA/CPA
level 2 and/or Degree in Accounting, Finance, Business or Public Administration
or relevant field.
·
At least three (3) years’ experience
in a similar role.
·
Proficiency in the use of MS Office
·
Excellent communication,
interpersonal, planning and organization skills
·
A proactive self-starter and achiever
·
Some experience with computerized
accounting packages will be desirable.
·
High level of integrity and ability
to work as part of a professional team
·
Proven ability to handle challenging
work load
·
Cross-cultural experience,
understanding and sensitivity;
How to Apply
If you are interested in the position and meet the above
qualifications, send your application to hr@nairobiwaldorfschool.ac.ke indicating the position title Finance
and Administrative Assistant on the subject line by 9th August, 2019.
The Nairobi Waldorf School Trust (NWST) is an equal
opportunity employer. Only shortlisted candidates will be
contacted.