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Administrative Assistant Job in Nairobi, Kenya

HIV-TB Study

The Office of Research and Program at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.
Position: Administrative Assistant
Location: Kenyatta National Hospital
Reporting to: Study Administrator and Principal Investigator

Roles and Responsibilities.
·         Prepare payroll for the project staff, follow through the payment and submit statutory deductions to relevant bodies.
·         Implement financial and administrative policies as established by KNH and Various donor partners
·         Follow Payment vouchers and other accounting documents through KNH finance department to ensure they are paid in time are properly described, filed and stored safely.
·         Ensures that petty cash is available and its management is according to the set guidelines and cash counts are done from time to time.
·         Maintain a well updated asset register for all the project and ensure all assets are properly labeled and recorded in the asset register.
·         Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
·         Coordinate and make arrangements for venues for meetings and training sessions.
·         Coordinating and reporting progress of the study administrative activities.
·         Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
·         Ensuring staff paychecks are processed on time, as well as preparation and payment of locum salaries and benefits.
·         Procuring of office, lab and clinic supplies.
·         Keeping supplier records and maintaining the supply reorder levels.
·         Other duties as they may be assigned by the administrator.
·         Applicant should be a holder of Diploma in project management/ Business management or a related field.
·         At least 3 months experience in administration position
·         Proficient in the use of Ms excel
·         Ability to work with minimal supervision
·         Strong analytical, organizational, written, and verbal communication skills
Applications must include the following:
·         CLICK HERE to complete our online application form
·         Complete CV with 2 referees indicating their telephone contacts and email contacts
·         MUST attach all the relevant certificates and testimonials
If qualified for the above post, please send your CV to the email by Close of Business 19th August 2019

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