Our client is a 4-Star rated hotel and
seeks to hire a qualified person in the role of Accounts
Receivables Officer.
Job Purpose: The
successful candidate will be responsible for processing invoices and
collections. His/her prime duty is to look after collections ensuring that the
company receives its payments when due in an effective and timely manner as per
the credit policy.
The roles will be based in Kisumu.
Salary: KShs
45,000 – 85,000
IMPORTANT: Applicants
MUST have prior experience as Accounts Receivable Officer/Accountant or Credit
Control in a hotel/hospitality industry.
CORE WORK ACTIVITIES
·
Investigate credit application for
new accounts, reviewing accounts for potential problems on an ongoing basis and
maintaining contracts with other parties to enable timely detection of payment
problems.
·
Conduct credit investigation, so that
an intelligent appraisal of customers worth, character and ability to pay may
be ascertained to justify extension of credit.
·
Review supporting documents and
verify the accuracy of balances in accounts receivables.
·
Follow up collection of accounts
receivable in a firm but diplomatic manner, calculated to produce results and
at the same time maintain good relationship with the customer.
·
Liaise with Reservations, Sales and
Banqueting departments in all disputed accounts. Process accounts queries and
respond to customer queries as required.
·
Reconcile all credit card charges to
payment received.
·
Post all cheques received daily and
allocate in Sun system.
·
Hold an exit interview with corporate
client organizer and verify authenticity of their bill and ensure client leave
with their bill. Bills should be entered in a delivery book and signed for
while issuing.
·
Close all accounts receivable and
generate statements on or before 5th of every month.
·
Distribute invoices and have sign-off
through the delivery book.
·
Prepare and distribute invoices of
employees City Ledger accounts monthly.
·
Ensure all invoices bear Electronic
Tax Register (ETR) or Electronic Signature Device (ESD) tax signature.
·
He/she maintains debtor’s records and
files, copies of all valid contracts and vendor file.
·
Posts and allocates debtors payments
in Sun system.
·
Ensure the Rate-Grid in Fidelio is
authentic and updated.
·
Generates on spreadsheet a detail
record of all ledger collections on weekly / monthly basis.
·
Generate debtors listing (Ageing
analysis) on a monthly basis, using this information to assist the Head of
Finance with production of monthly management accounts.
Requirements & Qualifications:
·
Bachelor’s degree in Accounting,
Finance, or related field
·
1-3 years accounts receivable
experience
·
Hospitality experience is a MUST.
·
Knowledge of general accounting
principles, regulatory standards and compliance requirements
·
Proficiency in MS Office, including
the ability to operate computerized accounting and spreadsheet programs
·
High degree of accuracy, attention to
detail and confidentiality
·
Excellent data entry skills
·
Excellent analytical, problem solving
and decision making skills
·
Effective verbal, listening and
written communication skills
·
Effective organizational, stress and
time management skills
·
Demonstrates a sense of urgency and
ability to meet deadlines
·
Knowledge in the operations of hotel
uniform accounting system will be an added advantage
·
Customer service and negotiation
skills
How to Apply:
If you meet the criteria set above,
please send your application to info@leeandmyles.com clearly quoting “ACCOUNTS
RECEIVABLE OFFICER” on the email subject line.
The application deadline for is 25th
August 2019.
Only shortlisted candidates will be
contacted.
