ICRC Regional Delegation in Nairobi
is recruiting an experienced, highly motivated and qualified person to fill the
position of:
It also endeavours to prevent
suffering by promoting and strengthening International Humanitarian Law and
universal humanitarian principles.
Receptionist
The International Committee of the
Red Cross (ICRC) is an impartial, neutral and independent organisation with the
exclusively humanitarian mission to protect the lives and dignity of victims of
war and internal violence and to provide them with assistance.
The ICRC’s Regional Delegation in
Nairobi co-ordinates the institution’s humanitarian activities in Kenya,
Tanzania and Djibouti.
Overall Responsibility
The Receptionist is the visitors’
first point of contact. S/he welcomes and facilitates the visitors as well as
handles some administrative tasks.
Tasks and Responsibilities
·
Welcomes visitors, provides them with
information and directs them to the appropriate staff member; updates lists and
tables, telephone numbers, addresses, etc.;
·
Performs secretarial work (preparing
entry dockets, dispatching mail, updating contacts lists, etc.;
·
Cross-checks invoices related to
reception;
·
Clears letters/parcels to and from
the post office, DHL and/or other couriers;
·
Ensures adequate number of newspaper
and magazine in concerned departments on time;
·
Stamps the arrival date on all
incoming mail, registers all incoming and outgoing mail;
·
Receives invoices, mails, parcels,
documents and distributes to the concerned without any delay;
·
Receive and direct incoming calls
·
Make outgoing calls through the
switchboard and record them for reference purposes;
·
Daily check of all lines, update
internal telephone list and report the faulty lines;
·
Controls access in the main entrance
gate of the delegation;
·
Ensures security rules are applied
and informs security of any incidents or problems related to security.
Minimum Requirements and Competencies
·
Diploma or Certificate in front
office operations; hotel management or related field from a recognized
institution;
·
Two years’ experience in a similar
position;
·
Must have completed KCSE /”O” level
or its equivalent;
·
Must be Computer literate;
·
Fluent in written and spoken English
and Kiswahili.
Application
The interested candidates should
submit their applications on or before the 9th July 2019 at 4:30 pm with the
CV, motivation letter, including references details, supporting documents
(Certificates, Diplomas etc) and current and expected remuneration to
ICRC Nairobi Delegation,
HR Department
via: E-mail:
nai_hrrec_services@icrc.org
The reference Receptionist must be
stated in the application to be valid. If you do not clearly state the position
for which you are applying & attach the required diploma & other
supporting documents, your application may not be considered.
Only shortlisted candidates will be
contacted.
ICRC does not charge a fee at any
stage of the recruitment process. All applications are free for all candidates
and no one should require any payment or compensation during the recruitment
process. May the candidate be asked for any fee, he/she must report to ICRC HR
Department through the recruitment contact.
