Records Management
Ref.
No: MSEA- 45/7/2019
MSEA
Grade 7
Responsibilities
·
Filing and marking letters for
action;
·
Renewing file covers;
·
Updating and maintaining up to date
file movement records;
·
Ensuring security of files and
documents;
·
Ensuring receipt and proper dispatch
of mails and maintaining related registers;
·
Preparing disposal schedules;
·
Initiating appraisal and disposal of
files and documents.
Qualifications
·
Bachelor’s degree in any of the
following disciplines:- Records Management, Information Management, Library
Science or its equivalent qualification from a recognized institution;
·
Certificate in computer application.
Director Human Capital &
Administration
Ref.
No: MSEA-48/7/2019
MSEA
Grade 4
Responsibilities
·
Supervising staff in the unit;
·
Coordinating the implementation of
human capital strategies, policies and programmes/work plans;
·
Establishing and managing an
efficient and effective, professional and sustainable human capital system;
·
Overseeing and managing performance
management and incentive systems;
·
Analyzing the utilization of human
capitals in MSEA and advising on proper deployment;
·
Coordinating, monitoring and
evaluating staff training and development programmes;
·
Ensuring implementation of
computerized human capitals management infrastructure;
·
Managing all industrial relations
issues safeguarding organization’s assets;
·
Ensuring cleaning of offices and
compound.
Qualifications
·
Served as an Assistant Director,
Human Capital and Development or in a comparable position in public/private
sector for a minimum period of three (3) years;
·
Bachelor’s degree in any of the
following disciplines:- Social Sciences such as Human Capital Management/Human
Resource Management, Public Administration/ Business Management, Sociology,
Economics or any other relevant qualification from a recognized
university/institution;
·
Master’s degree in any of the
following disciplines:- Social Sciences such as Human Capital Management/Human
Resource Management, Public Administration/ Business Management, Sociology,
Economics or any other relevant qualification from a recognized
university/institution;
·
Attended a Strategic Leadership
Development Programme/ Management Course lasting not less than six (6) weeks
from a recognized institution;
·
Membership to a professional body
such as IPM, KIM, IPS, IHRM, AAPAM, KAPAM or any other recognized professional
body/association;
·
Certificate in Human Capital from a
recognized institution; and
·
Proficiency in computer application;
and
·
Demonstrated integrity, professional
competence and management capabilities as reflected in work performance and
results
Clerical Officer
Ref.
No: MSEA- 44/7/2019
MSEA
Grade 9
Responsibilities
·
Collecting, collating and compiling
data;
·
Receiving, recording, folioing and
filling correspondences and documents;
·
Indexing of documents and records;
·
Photocopying and scanning documents;
·
Maintaining and updating files;
·
Keeping safe custody of equipment,
documents and records.
Qualifications
·
Kenya Certificate of Secondary
Education mean grade C- or its equivalent qualification from a recognized
institution;
·
Certificate in any of the following
disciplines; Human Resource Management (HRM), Business Administration, Kenya
Accounts Technician Certificate (KATC), Supply Chain Management or Records
Management lasting not less than six (6) months from a recognized institution;
·
A Craft Certificate such as KAME or
KATC or its equivalent qualification from a recognized institution; and
·
Proficiency in computer applications.
Driver I
Ref.
No: MSEA- 42/7/2019
MSEA
Grade 8
Responsibilities
·
Driving a vehicle as authorized;
·
Carrying out routine checks on the
vehicle’s cooling, oil, electrical and brake systems, tyre pressure etc.;
·
Detecting and’ reporting
malfunctioning of vehicle systems;
·
Maintenance of work tickets for
vehicle(s) assigned;
·
Ensuring security and safety of the
vehicle on and off the road;
·
Overseeing safety of the passengers
and/or goods therein;
·
Maintaining cleanliness of the
vehicle.
Qualifications
·
Served in the grade of Driver II for
a minimum period of three (3) years;
·
A valid driving license free from any
current endorsement(s) and valid for any of the class(es) of vehicle(s) the
officer is required to drive;
·
Passed Occupational Trade Test II for
Drivers;
·
Certificate in Defensive Driving from
the Automobile Association (AA) of Kenya or its equivalent qualification from a
recognized Institution;
·
Attended a Refresher Course for
drivers lasting not less than one (1) week within every three (3) years at
Kenya Institute of Highway and Building Technology (KIHBT) or any other
recognized. Institution;
·
A valid Certificate of Police
Clearance from the Kenya ‘Police;
·
attended a First- Aid Certificate
Course lasting not less than one (1) week at St. John Ambulance or Kenya
Institute Highway and Building Technology (KIHBT) or its equivalent from a
recognized institution; and
·
Demonstrated professional competence
as reflected in work performance and results.
Driver
REF.
No: MSEA-43/7/2019
MSEA
Grade 9
Responsibilities
·
Driving a vehicle as authorized;
·
Carrying out routine checks on the
vehicle’s cooling, oil, electrical and brake systems, tyre pressure etc.;
·
Detecting and’ reporting
malfunctioning of vehicle systems;
·
Maintenance of work tickets for
vehicle(s) assigned;
·
Ensuring security and safety of the
vehicle on and off the road;
·
Overseeing safety of the passengers
and/or goods therein;
·
Maintaining cleanliness of the’
vehicle.
Qualifications
·
Served in the grade of Driver III or
an equivalent position in the Public service or in a comparable position for a
minimum period of three (3) years;
·
A valid driving license free from any
current endorsement(s) and valid for any of the class(es) of vehicle(s) the
officer is required to drive;
·
Passed Suitability Test for Drivers
Grade III;
·
Certificate in Defensive Driving from
the Automobile Association (AA) of Kenya or its equivalent qualification from a
recognized Institution;
·
Attended a Refresher Course for
drivers lasting not less than one (1) every three (3) years at Kenya Institute
of Highway and Building Technology (KIHBT) or any other recognized institution;
·
A valid Certificate of Police
Clearance from the Kenya ‘Police;
·
attended a First- Aid Certificate
Course lasting not less than one (1) week at St. John Ambulance or Kenya
Institute Highway and Building Technology (KIHBT) or its equivalent from a
recognized institution; and
·
Demonstrated professional competence
as reflected in work performance and results.
Human Capital & Administration
Ref.
No MSEA-25/7/2019
MSEA
Grade 5
Responsibilities
Duties
and responsibilities at this level will entail processing staff benefits and
claims;
·
Interpreting and implementing Human
Capital Development policies, laws, regulations, procedures and systems;
·
Making proposals on human capital
planning and succession management;
·
Participating in collection,
collation and analysis of human resource management and development data;
·
Analyzing human resource management
and development issues;
·
Monitoring the implementation and
effectiveness of Human Resource Management and development policies, guidelines
and procedures in MSEA;
·
Coordinating in-service training
programmes and workshops for MSEA;
·
Analyzing training projections MSEA
staff; and analyzing staff performance and Career progression and making
appropriate recommendations.
Qualifications
·
Served as a Human Capital and
Development Officer for a minimum period of seven (7) years three (3) of which
should be at middle level management in public service or in a comparable
position;
·
Bachelor’s degree in any of the
following disciplines:- Social Sciences such as Human Capital Management/Human
Resource Management, Public Administration/ Business Management, Sociology,
Economics or any other relevant qualification from a recognized
university/institution;
·
Master’s degree in any of the
following disciplines:- Social Sciences such as Human Capital Management/Human
Resource Management, Public Administration/ Business Management, Sociology,
Economics or any other relevant qualification from a recognized
university/institution;
·
Membership to a professional body
such as IPM, KIM, IPS, IHRM, AAPAM, KAPAM or any other recognized professional
body/association;
·
Certificate in Human Capital from a
recognized institution; and
·
Proficiency in computer application;
and
·
Demonstrated integrity, professional
competence and management capabilities as reflected in work performance and
results.
Legal Officer
Ref.
No: MSEA-41/7/2019
Job
Grade MSEA 6
Responsibilities
·
Preparing and reviewing legal
documents/instruments;
·
Preparing legal opinions and
preparing legal briefs;
·
Drafting legal documents, leases and
contracts;
·
Undertaking research on specific
legal areas;
·
Identifying issues and areas for
legal policy formulation and review;
·
Ensuring compliance with the policy,
legal requirements and provisions in all the undertakings of the MSEA;
·
Advising the MSEA on all legal
matters;
·
Representing the MSEA in litigations
and other legal matters;
·
Safeguarding the interest of the MSEA
in all legal matters;
·
Liaising with the Office of the
Attorney General on legal matters;
·
Coordinating the implementation of
work plans and performance management;
·
Ensuring safe custody of MSEA’s legal
documents and records.
Qualifications
·
Have Bachelor’s degree in Laws (LLB)
from a recognized institution;
·
Have Postgraduate Diploma in Law from
the Kenya School of Law;
·
Have a certificate in Senior
Management or Management lasting not less than four (4) weeks from a recognized
institution;
·
Be an Advocate of the High Court of
Kenya; and
·
Proficiency in computer applications.
ICT Assistant
Ref.
No: MSEA 40/7/2019
MSEA
Grade 8
Responsibilities
This
is the entry grade for this cadre. An officer at this level will work under the
guidance of a senior officer.
·
Designing, coding, testing and
implementing computer programs;
·
Maintaining support systems and
training of users;
·
Repairing Information Communication
Technology equipment and associated peripherals;
·
Receiving and installing Information
Communication Technology equipment;
·
Configuring new Information
technology equipment.
Qualifications
·
Diploma in any of the following
disciplines:- Computer Science, Information Technology, Business Information
Technology or its equivalent qualification from a recognized institution.
ICT Officer
Ref.
No: MSEA-39/7/2019
MSEA
Grade 7
Responsibilities
·
The development of hardware and
software specifications;
·
Developing and implementing of ICT
policy and regulatory framework at MSEA;
·
Undertaking upgrading of software;
·
Updating and keeping inventory on
Information Communication Technology activities;
·
Designing, recommending and
evaluating systems;
·
Implementing, maintaining and
documenting standards of systems;
·
Maintaining support systems and
training of users;
·
Repairing and maintaining of Information
Communication Technology equipment and associated peripherals;
·
Providing advisory services to all
departments in MSEA on matters related to ICT in MSEA
Qualifications
·
Bachelor’s degree in any of the
following disciplines:- Computer Science/Information Technology
,Electrical/Electronic Engineering, Mathematics, Economics, Statistics,
Commerce, Physics, Business Information Technology or its equivalent
qualification from recognized institution;
·
A Diploma in computer science or its
equivalent from a recognized institution.
Assistant Office Administrator
REF.
No: MSEA-24/7/2019
Grade
MSEA 7
Responsibilities
·
Ensuring security of office
equipment, documents and records;
·
Recording dictation in shorthand and
transcribing in typewritten form;
·
Processing data and managing
e-office;
·
Planning and organizing meetings,
workshop/conferences and seminars operating office equipment;
·
Responding to correspondences;
·
Attending to visitors/clients;
handling telephone calls, enquiries and appointments;
·
Handling protocols and confirming
travel itineraries; and managing office petty cash.
Qualifications
·
Served in the grade of Assistant
Office Administrator or in comparable position in public/private sector for a
minimum period of three (3) years;
·
Diploma in secretarial studies from
the Kenya National Examination council (KNEC);
OR
·
Business Education single and Group
Certificates (BES and GC) stages I, II and III from the Kenya National
Examination council in the following subjects
1.
Typewriting III (Minimum 50
w.p.m.)/Computerized document processing III;
2.
Shorthand III (120 w.p.m);
3.
Business English III/Communications
II;
4.
Office Management III/Office
Administration and Management III;
5.
Secretarial Duties II;
6.
Commerce II;
·
Certificate in Supervisory Skills
lasting not less than two (2) weeks from a recognized institution
·
Certificate in secretarial management
course lasting not less than three 3 weeks from the Kenya School of Government
or any other recognized institution
·
Certificate in computer applications
from a recognized institution; and
·
Demonstrated professional competence
as reflected in work performance and results
Principal Accountant I
Ref.
No: MSEA-30/7/2019
MSEA
Grade 5
Responsibilities
·
Supervising staff in the unit;
developing and installing effective financial management systems and
procedures;
·
Analyzing accounting information
detailing assets, liabilities and capital;
·
Preparing financial statements and
other reports to summarise current and projected financial position;
·
Designing and coordinating the
implementation and maintenance of financial information systems to cover the
general ledger, asset management as well as revenue collection system;
·
Developing and implementing financial
management system and procedures; coordinating the preparation of payment
vouchers, cheque books;
·
Cash book records, financial
statements, and entries to monthly accounts;
·
Coordinating reconciliation of
general ledger control account with supplementary records, record keeping and
accounting of security documents;
·
Coordinating reconciliation of cash
book and bank transactions, reconciliation of statutory levy collection records
and reconciliation of assets registers with the general ledger overseeing the
proper maintenance, storage and security of financial and accounting documents;
·
Preparing tax returns to ensure
compliance with periodic tax payments.
Qualifications
·
Served in the grade of Senior
Accountant or an equivalent position in the public/private sector for at least
three (3) years;
·
Bachelor’s degree in any of the
following disciplines:- Commerce (Accounting/Finance Option), Finance,
Economics, Business Administration, Business Management or its equivalent
qualification from a recognized institution;
·
Master’s degree in any of the
following disciplines:- Commerce (Accounting/Finance Option), Finance,
Economics, Business Administration, Business Management or its equivalent
qualification from a recognized institution;
·
Part IV of Certified Public
Accountants of Kenya (CPAK) Examination or its equivalent qualification from a
recognized institution;
·
Be Registered with Institute of
Public Accountants (ICPAK) Kenya and a member in good standing;
·
Strategic Leadership
Development/Management course lasting not less than six (6) weeks from a
recognized institution;
·
Have certificate in Accounts related
computer application from a recognized institution; and
·
Have demonstrated merit and
professional competence as reflected in work performance.
Accountant I
Ref.
No MSEA-31/7/2019
MSEA
Grade 7
Responsibilities
This
is the entry grade for this cadre. An officer at this level will work under the
guidance of a senior officer.
·
Generating clients invoices and
assessment notices; reconciling debtors and creditors on a monthly basis;
·
Undertaking monthly bank
reconciliations; preparing KRA, PAYE for board allowances & VAT returns in
compliance with relevant tax laws; maintaining an update of fixed assets
register on a regular basis;
·
Assigning asset codes for marking
reconciling with the relevant accounts;
·
Generating imprest requests and
maintaining up to date register on surrender for monthly review;
·
Preparing MSEAs payments in line with
financial management policy provision and maintain cheque payment register;
·
Issuing receipts to all inward funds
received and maintain receipts inward register for cheques received and direct
bankings;
·
Maintaining the Authority’s
computerized cash book;
·
Ensuring receipts and payments are
accurately posted both in the cash book and Vote book;
·
Maintaining records for creditors as
well as debtors and generating regular reports to assist management in
settlements of accounts payables and prompt collection of accounts receivables;
·
Maintaining cheque payments and
cheque inward/receipts register ensuring completeness in terms of details i.e.
PAYE, dispatch, cancelled cheques etc.;
·
Maintaining accounts document
movement registers;
·
Ensuring proper authorization,
approval and stamping to avoid duplication;
·
Managing office petty cash in line
with the policy;
·
Ensuring payments are authorized and
approved prior to disbursement.
Qualifications
·
Bachelor’s degree in any of the
following disciplines:-Commerce (Accounting/Finance Option), Finance,
Economics, Business Administration, Business Management or its equivalent
qualification from a recognized institution;
OR
·
At least Part I of Certified Public
Accountants of Kenya (ICPAK) Examination or its equivalent qualification from a
recognized institution;
·
Be a Member of the Institute of
Certified Public Accountants of Kenya (CPAK); and
·
Proficiency in computer applications.
Senior Principal Accountant
Ref.
No: MSEA-29/7/2019
MSEA
Grade 4
Responsibilities
·
Monitoring implementation of
accounting standards and system for compliance;
·
Including quick books;
·
Follow-up on audit matters
preparation Bi-annual accounts;
·
Consolidation of cash flow projection
and maintaining a check list of returns and reports received from counties.
·
Administration of accounting unit;
that is providing advisory services to the CEO and other stake holders on all
financial and accounting matters;
·
Developing supplement financial
regulations and procedures to enhance internal controls established through
statutory regulations and procedures;
·
Overseeing the processing of funding
arrangements to the county enterprises offices;
·
Authorization of payments and signing
of cheques to set limits;
·
Any other relevant duties assigned by
the head of finance and accounting unit.
Qualifications
·
Have served as an accountant for a
minimum period of eight (8) years three (3) of which should be at senior
management in public service or in a comparable position;
·
Have Bachelor’s degree in any of the
following disciplines:-Commerce (Accounting/Finance Option), Finance,
Economics, Business Administration, Business Management or its equivalent
qualification from a recognized institution;
·
Have a Master’s degree in any of the
following: Commerce, Accounting, Business Administration, Finance or their
equivalent qualification from a recognized institution.
·
Have passed Part III of professional
Exams such as, CPA, or its recognized equivalent;
·
Be a Member of the Institute of
Certified Public Accountants of Kenya (ICPAK) or any other recognized
professional body;
·
Attended a Strategic management
Course or an equivalent management course from a recognized institution.
·
Proficiency in computer application;
and
·
Have demonstrated administrative and
professional competence in work performance.
Records Management Assistant
Ref.
No: MSEA-46/7/2019
MSEA
Grade 8
Responsibilities
·
Receiving, sorting, opening, filing,
minuting and distribution of mail;
·
Dispatching of mails;
·
Guiding on files disposal.
Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) mean grade c plain from the Kenya National Examinations
Council (KNEC) or equivalent qualifications from a recognized institution ; and
·
A Diploma in Records/Information
Management or equivalent qualifications from a recognized institution.
Administrative Officer
Ref.
No: MSEA – 27/7/2019
MSEA
Grade 7
Responsibilities
An
officer at this level will work under the guidance of senior officer.
·
Keeping/maintaining records of MSEA
vehicles;
·
Preparing reports on motor vehicles
as required;
·
Liaising with relevant departments
for procurement requirements;
·
Overseeing daily and weekly cleaning
of offices;
·
Supervising collection and disposal
of dustbin contents;
·
Ensuring that office furniture and
equipment are maintained;
·
Processing and follow-up of payments
of all bills for common services;
·
Overseeing social, welfare for staff.
Qualifications
·
Bachelor’s degree in any of the
following disciplines:- Social Sciences, Public Administration, Business
Management or its equivalent qualification from a recognized institution;
·
Certificate in computer application
skills from a recognized institution.
Finance & Accounts
Ref.
No: MSEA-28/7/2019
MSEA
Grade 3
Responsibilities
·
Overseeing the development and
installation of effective financial management systems and procedures to
improve financial reporting and accounting;
·
Providing leadership on budget
formulation;
·
Advising the Director General/Chief
Executive Officer on strategic financing, investing and expenditure decisions
in the medium and long term;
·
Driving the Authority’s financing
strategy by ensuring internal controls are implemented and monitored for
effectiveness;
·
Undertaking overall responsibility
for managing risks associated with the Finance and Accounting function and
advise on mitigation measures;
·
Organizing stakeholders engagements
and forums regarding budgets;
·
Clarifying financial estimates to
Finance Committee, Treasury and Development Partners and gain support for
projected budget needs.
Qualifications
·
Have served as a Finance Officer for
a minimum period of ten (10) years three (3) of which should be at middle level
management in public service or in a comparable position
·
Have a Bachelor’s degree in any of
the following disciplines:-Commerce (Accounting/Finance Option), Finance,
Economics, Business Administration, Business Management or its equivalent
qualification from a recognized institution;
·
Have Master’s degree in any of the
following disciplines:- Business Administration preferably in Finance or its
equivalent qualification from a recognized institution;
·
Have Part III of professional Exams
such as CFA, CPA, ACA, ACCA, ACMA or equivalent membership to a relevant
professional body;
·
Be a Member in good standing of the
Institute of Certified Public Accountants of Kenya (CPAK) or any other
recognized professional body;
·
Attended a Strategic management
Course or an equivalent management course from a recognized institution;
·
Proficiency in Computer Application;
and
·
Have demonstrated administrative and
professional competence in work performance.
·
Demonstrate thorough understanding of
the mission, vision, and strategies of MSEA and the ability to clearly
interpret and apply role of Micro and Small Enterprise in Kenya’s social
economic development and particularly in line with vision 2030 and Big 4 Agenda
In
addition, all prospective candidates MUST satisfy the requirements of
leadership and integrity as set out in Chapter six (6) of the constitution of
Kenya and attach the following documents to their applications:-
1.
Ethics and Anti-corruption Commission
clearance Certificate (EACC)
2.
Kenya Revenue Authority Tax
compliance Certificate (KRA)
3.
Higher Education Loans Board
clearance Certificate(HELB)
4.
Certificate of Good Conduct from
Criminal Investigation Department (CID)
5.
Certificate from Credit Reference
Bureau
How to Apply
If
you clearly believe that you to meet the criteria given above, please submit
your sealed application letters with detailed CV, copies of academic
certificates, 3 referees with their e-mail addresses and telephone contacts;
quoting the Reference Number for the job being applied on both the envelop and
the application letter.
All
applications should either be sent through the post office or hand delivered or
emailed to the Chief Executive Officer not later than 30th July, 2019.
The Chief Executive Officer
Micro and Small Enterprise Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823-00100
NAIROBI.
Email: recruitment@mseauthority.go.ke
MSEA
is an equal opportunity employer .Only shortlisted candidates will be
contacted. Canvassing in any form or failure to attach any of the stipulated
documents shall lead to automatic disqualification