Our client is an established group of
companies dealing comprising of an insurance brokerage firm, a microfinance and
a Real Estate firm. They seek to hire an Office administrator assist the management team in administrative roles.
Title: Office
Administrator – Insurance Firm
Gross Salary: 40k
Location: Nairobi
Responsibilities
·
Serve as an assistant to the team
·
Ensure the front desk, and telephone
have constant coverage and that visitors receive excellent customer service and
are made to feel welcome and are treated with respect.
·
Professionally handling client
enquiries via telephone and email correspondence
·
Assist and offer support for tasks
for Office management, procurement support
·
Payment of utilities and assisting
with payment of suppliers when requested
·
Management and follow up of the
office shared email
·
Ensure that the field staff are
adequately supported to accomplish their tasks effectively
·
Supervise all repair and maintenance
of equipment and the office in general
·
Keep stock of office supplies and
place orders when necessary
·
Conducting office support tasks,
including, but not limited to, the use of telephone and office equipment; mail
and filing; and maintaining office equipment.
·
Arrange mail delivery as requested
and provide proper documentation thereof.
·
Make calls and rally up stakeholders
whenever there are scheduled meetings.
·
Bookings and reservation of venue for
office activities and events
·
Ensure the office is clean and
presentable at all times
Qualifications
·
At least 3-4 years’ experience in a
similar administrative position preferably in the Insurance industry
·
Diploma in business Administration or
other relevant field
·
Smart, presentable , confident and
well spoken
·
Female candidates who are not working
are advised to apply
·
Team player and self-driven
·
An organized approach and excellent
time management skills
·
Excellent communication skills
·
The ability to work well as part of a
team
·
Computer literacy and good typing
skills
·
Accuracy and attention to detail