Job
Title: Depot Administrator
Reporting
To: Stock & Credit Control Manager
Job Overall Purpose
In
charge of the depot operations
Qualifications
·
Graduate in Business Studies or
Diploma in Sales and Marketing or Accounting. A strong background in sales
accounting background and data analysis and accurately interpretation would be
a definite advantage.
·
Possession of a professional
Accounting qualification.
·
Computer literate with strong
competence in MS office package to include Excel, access and power point.
·
Experience with the accounting
packages to include QuickBooks, Sage, pastel & ERP
·
Effective and impactful communication,
sales negotiation, problem solving and presentation skills.
·
Must have minimum 3 years’ experience
in warehouse management/inventory management.
Responsibilities
·
Receiving orders for salesmen within
the region as well as the distributors through the RSM, and in liaison with
Credit Control authorize the release of the said orders after checking their
credit worthy, and thereafter printing their invoices.
·
When dispatching to the market,
follow the FIFO (first in first out) principle unless otherwise advised by (QA)
Quality assurance Dept.
·
Reconcile the direct salesmen both
for cash and stocks, and ensure no accumulation in the account.
·
Ensure physical stocks are accounted
with zero stock loss in the depot by maintaining stock dashboard and updating the
Syspro system to reflect correct stock status in the depot.
·
Returns management-vetting of returns
in the depot and recommending for disposals to the RSM.
·
Confirm payments made by salesmen
from the printed bank statements.
·
Ensure that payments are properly
allocated and posted into the correct accounts as and when paid.
·
Verify accuracy of invoices before
posting to the relevant accounts.
·
Petty cash payment and balance
management in the depot. Ensure no losses.
·
Verification of all incoming milk
supply contracts forms before remitting them to the head office for account
creation in the system.
·
Reporting to the SCM on weekly and
monthly basis the activities in the depot.
·
Preparing the statements and
dispatching them to various customers as and when their credit period is
due/required.
·
Verifications of the yellow copies
key accounts/supermarkets as and when they are collected by the area
representative/Salesman.
·
Fueling and maintaining mileage
records for all trucks within the region.
·
Always furnishing the RSM with the
updated ageing customers’ debts within the region for payment follow up
purposes.
·
Maintaining cleanliness, orderliness
in the Depot store and offices
·
Manage all staff in the Depot as well
as having authority over the route drivers and salesmen.
·
Any other assignment as may be guided
and directed by the s/RSM from time to time.
Communication & Working Relationships
·
Region Sales Manager – Immediate
indirect Supervisor
·
Stock & Credit Control Manager
(SCC) –Direct Supervisor.
·
Area Representative –Liaising on
regular basis to update them on the account status and solve any complaints.
How to Apply
If
qualified, kindly send your CV to vacancies@jantakenya.com clearly indicating ‘Depot Administrator’ on the subject
line by 22nd July 2019. Do not attach any certificates.Only shortlisted
candidates shall be contacted.
