Job
Title: Admin & Event Planner
Location: Nairobi
Salary: 60K – 80K
Our client is a Global Leadership
organization whose members include influential and innovative business leaders
who run diverse business while providing innovative solutions to communities.
The organization is member based and
provides global networking activities, training and growth opportunities for
their members.
They seek to hire an Administrator
cum Event Planner and will be tasked to efficiently plan office operations,
coordinate and manage member interaction activities, smooth running of events
and trainings, while adverting any crisis at hand.
Responsibilities
·
Assist with the planning and
development of annual learning calendar
·
Upload and maintain all events via
CVent; targeting a minimum of 4 events per annum
·
Work collaboratively with Learning
Officer through regular planning meetings/telecoms
·
Manage event together with Chapter
chair by; Selecting Vendors; venue, service providers; sending invitations,
confirmation/logistics and collate RSVP’s
·
Prepare, track and maintain Learning
budget while controlling expenditure
·
Management of Chapter Membership, and
updating details of member’s Spouse details, Children name(s) and age(s) and
Dietary requirements
·
Event Logistics – Assist with
preparation of ‘run order/program’, special guests etc.
·
Planning for Seating plans and name
badges, Resource requirements e.g. AV etc, Gifting, Post- event Evaluation
forms (via CVent)
·
Post Event Administration i.e.;
sending Thank you, letters, Collate overall evaluation and update E-Bank
·
Reconciling all invoices paid, pending
invoices to Wrap up event
·
Reporting on Record the Actual
expense of event vs budget variance, RSVP vs member attendance
·
Assist Learning officer with
quarterly and final year end “BOB” award submission
·
Pay vendors/suppliers in accordance
with local chapter finance policy
·
Ensure that Finance officer approves
the signing of any contracts, in writing or alternatively sign the contract
him/herself
·
General administration: Maintain the
chapter home page (introduction, events, discussions etc), maintain all data and
history of Chapter, Filing of meeting minutes, Partner files and project files
·
Update chapter health dashboard every
quarter on Salesforce
·
Keep regular back-ups of computer
data
·
Manage email account, respond to
general email queries sent and annual anti-virus updates, etc.
Qualifications
·
A Bachelor’s degree in Business
related field
·
3-5 years’ professional experience
working with chief executives or supporting high-level customers
·
Professional certificate in
event/project management is added advantage;
·
2 years’ membership, association, or
non-profit organization experience preferred
·
Basic financial management course or
experience is desired
·
Proficient in Microsoft Office
(Google drive, Word, Excel, Power Point, Outlook)
·
Working knowledge of social media platforms
and use of salesforce and CVent is an added advantage
·
Strong office administration skills
·
Ability to manage multiple tasks and
projects simultaneously in an environment of changing priorities
·
Ability to meet critical deadlines
and set priorities in a timely fashion – excellent time management
·
Excellent written and verbal
communication skills
·
Excellent organizational skills and
commitment to detail
·
Ability to work independently and be
self-motivated.
·
Ability to work flexible and/or
extended hours as needed
·
Works collaboratively in a
multi-cultural organization with diverse membership base
Skills
·
Mature, diplomatic, Poised, Confident
and Responsible individual
·
Service and detail oriented, positive
attitude, creative and good problem solver
·
Eager to learn, grow and adapt to a
fast-paced environment
·
Ability to think out of the box
·
Good interpersonal and social skills
How to Apply
If you are up to the challenge,
possess the necessary qualification and experience; please send your CV only
quoting the job title on the email subject (Admin & Event Planner) to
jobs@corporatestaffing.co.ke before 9th July 2019
Kindly indicate current/last salary
on your CV.
N.B: We do not charge any fee for
receiving your CV or for interviewing.
Only candidates short-listed for
interview will be contacted.