Imports Officer Seafreight
Declaration Officer
Exports Officer
Procurement Officer
Onboarding & Global Mobility Advisor
To undertake the timely process of
shipments arriving via sea-freight, ensure the clearing and forwarding of
catering stores to meet business requirement while ensuring they are securely delivered
in accordance with air worthiness and Kenya Airways quality standards to
support scheduled requirements of Kenya Airways.
Responsibilities
·
Ensure all documents required; Bill
of Lading, Commercial Invoice, KEBS certificate and any other relevant
documentation are on hand to commence on clearance.
·
Ensure the relevant shipping line has
the necessary deposits in place to ensure fast release of the containers.
·
Ensure Kenya Ports Authority (KPA)
account is up to date and fully reconciled before the shipment arrival.
·
Correctly prepare folders per
shipment.
·
Proactively ensure Manifest details
are provided 7 days before vessel arrival.
·
Proactively check KWATOS to confirm
date of container arrival.
·
Update the Tracker continuously to
ensure correct information is sent out by customer service team to internal
customers.
·
Follow up and ensure containers are
returned to Inland Container Depot (ICD) and or Mombasa.
·
Confirm container seals whether
customs or shipping line seals are intact.
·
Ensure to handle the shipment and
process with utmost care and maintain high quality work.
·
Where possible anticipate any costs
incurred and move it immediately to ensure cost savings.
·
Expedite the clearing process to
ensure no additional costs are accrued or incurred especially demurrage,
customs warehouse rent amongst others.
·
Reconcile all payments by Kenya Ports
Authority (KPA) and bank where necessary.
Qualifications
·
Diploma in Purchasing & Supplies
Management and
·
Diploma in Clearing and Forwarding.
·
Training on Basic Cargo
·
Training on Dangerous Goods
·
3 Years.
·
Computer proficiency
·
Organization, problem solving and
analytical skills
How to Apply
Declaration Officer
To undertake the timely process of
preparing Kenya Bureau of Standards (KEBS) declarations for all imports and
exports when required for clearing and forwarding of overseas Aircraft spares
& catering stores to meet business requirement whilst ensuring they are
securely delivered in accordance with air worthiness and Kenya Airways quality
standards to support scheduled requirements of Kenya Airways.
Responsibilities
·
Ensure for both normal and Aircraft on
Ground (AOG) shipments all documents are on hand. These include Airway Bills
(AWB), Item Part Catalogue (IPC) and commercial invoice.
·
For all dutiable items apply in a
timely manner for Import Declaration Form (IDF).
·
Confirm that if pre-inspection is required
letter is on hand to confirm exemption.
·
Ensure to review tariff book
carefully to ensure to apply correct Tarif Index (TI).
·
Prepare bank reconciliations daily
highlighting any extra costs.
·
Correctly prepare declaration and use
the correct TI to ensure 0 penalty charges.
·
Ensure to meet timelines as per the
Key Performance Indicators (KPI’s) given for AOG and normal clearance.
·
Once declaration is done and costs
provided pay National Bank within the same day.
·
Proactively anticipate problems and
address immediately and follow up with customs where necessary.
·
Monitor Bond in Force for moving
bonded goods to the warehouse.
·
Update daily status reports and
Tracker to ensure correct information to internal customers.
·
Apply for IDF where required and
proactively follow up to ensure fast delivery
·
Ensure bond reconciliation is done
and prepare the C36 timely.
·
Correct declaration and capturing all
weight and packages contained therein.
·
Ensure 0 fines for customs.
·
Ensure correct Tarif Index (TI) used
at all times
·
Where possible anticipate any costs
incurred and move to immediately ensure cost savings.
·
Ensure correct declaration and TI 100
is at 100% accurate.
Qualifications
·
Diploma in Purchasing & Supplies
Management
·
Diploma in Clearing and Forwarding.
·
Computer proficiency
·
Training on Basic Cargo
·
Training on Dangerous Goods
·
3 Years.
How to Apply
Exports Officer
Responsible for the administration
and supervision of clearing and forwarding activities while ensuring that all
company materials i.e. catering stores and spares are availed and delivered on
time at optimum cost to maintenance areas to meet operational requirements of
Kenya Airways and Third-party operators.
Ensuring full compliance with Kenya
Civil Aviation Authority (KCAA) requirements, Kenya Revenue Authority under
East African Customs Management Act and relevant civil aviation regulations and
Laws of Kenya. This involves handling of both Air freight at the JKIA and Sea
freight at Inland Container Depot (ICD) for both imports and exports.
Responsibilities
·
Ensure all relevant documentation and
pre-alerts are provided by the user desks to ensure smooth and fast export
clearance of shipments.
·
Ensure for all shipment types the
process for export clearing is articulated and well understood by the team.
·
Provide day to day support to the
Aircraft on Ground (AOG) team to ensure to meet 1-day Key Performance Indicator
(KPI) and normal export at 3 days.
·
Keep contacts for all authorities who
make decisions at the airport for customs to facilitate quick intervention to
support team.
·
Ensure all documentation for
re-importation certificates where required are properly filed.
·
Ensure on a daily basis the export
tracker fully and correctly updated.
·
Ensure all reports are fully updated
and reflecting all details of Proof of Delivery (POD’s) to destination and
ensure 100% correct information.
·
Manage the team to ensure all Key Performance
Indicators (KPI’s) are exceeded and met.
·
Manage all bonds and ensure
cancellation on time.
·
Proactively engage to ensure all team
perform to ensure efficiency on the chain. Tyres delivery for export. Catering
delivery for export.
·
Ensure all loan items are exported as
(Aircraft on Ground) AOG to ensure costs are managed.
·
Ensure items for repair and return
are followed up for delivery.
·
Ensure all IS / Marketing / other
department items are dispatched as per request.
·
Ensure relationship with Cargo is well
developed with proper communication.
·
Understand fully all flight schedule
to provide all possible solutions for shipments and maintain database.
·
Develop and maintain effective
relationships with customers, regulatory bodies and suppliers that results in
timely delivery of spares and catering for customer satisfaction.
·
Ensure AOG’s exports are dispatched
within 1 day.
·
Ensure normal export
clearance is done in 4 days.
·
Ensure all pre-alerts including
documentation are sent to receiving agent or station upon shipment
dispatch.
·
Adhere to normal export clearance
target of 4 days measured weekly.
·
Update reports on daily basis
·
Maintain costs for loan items at
target 0.
Qualifications
·
Business related or relevant degree.
·
Minimum 5 years relevant with
Clearing and Forwarding experience with 3 years at supervisory level.
·
Diploma in Purchasing and Supplies
Management or equivalent from recognized institution.
·
Knowledge of aircraft part
airworthiness requirements.
·
Dangerous Goods Handling.
·
East African Customs Clearing &
Forwarding Practicing Certificate.
·
Ability to interpret aircraft
materials documents (IPCs, CMMs).
How to Apply
Procurement Officer
Implement and maintain functional,
tactical and Strategic cost-effective procurement requirements for the Kenya
Airways Group of companies in order to achieve a safe, sustainable and reliable
Supply Chain and increase shareholder value and organizations profit:
Responsibilities
·
Review Purchase Demand Indent
(PDI) requirements and confirm need before processing the Purchase Order (PO).
Ensure internal customer need is correctly captured. Confirm internal user
understand impact to his/her own budget. Document confirmation from user plus
cost.
·
Process Purchase Order(PO) within
approved Turn Around Time (TAT) 4 hours for Aircraft on Ground (AOG)
items,12 hours for stock items, 72 hours for non-stock item to ensure 100%
delivery to the business.
·
Ensure all suppliers are on
I-Supplier portals and prequalification databases and Purchase Order (PO) are
sent through System.
·
Review suppliers for categories
assigned and ensure timelines provided for delivery of goods is commensurate
with internal customer needs and where Turn Around Time (TAT)
does not match escalate for support.
·
Proactively follow up on released
orders to ensure timely delivery to the business as per schedule provided
identify risks for late delivery.
·
Monitor delivery of the orders and
liaise with stores to ensure quality, compliance and invoice accuracy.
·
Liaise with planning to ensure stock
items are managed and raised on time.
·
Sourcing when required to monitor
market trends and build database.
·
Proactively undertake market search
for Maintenance and Repair Organization (MRO) and vendors who can bring
value and positive collaboration with our business.
·
Manage day to day relationship with
the supplier e.g. communication and feedback, query analysis and response to
ensure that suppliers support business operations.
·
Prepare reports on supplier
performance to ensure timely deliveries and quality assurance. Organize reviews
as per provided schedule.
·
Support finance on timely payment of
suppliers by availing all related documents, process and system closure.
·
Evaluation of supplier performance
against specified performance indicators and Service Level Agreements (SLA’s)
to ensure adherence to key contract milestones.
·
Ensure buying Key Performance
Indicators (KPI’s) are met and exceeded by using the system 100%.
·
Ensure the currency terms for all
local Suppliers is matched on the Purchase Orders (PO) and Kenya Airways
(KQ) gets value for money.
·
Ensure safety, ethical, legal,
insurance and tax exposure is mitigated before awards of Purchase Orders (POs)
and/or contract.
·
Provide monthly and ad-hoc reports on
procurement Key Performance Indicators(KPI’s) against internal the business
targets to ensure there is corporate alignment.
·
Support the warehouse to identify
items for disposal within each category and ensure there is compliance to the
company’s disposal policy. Prepare regular report for Management decision.
·
Ensure buying Key Performance
Indicator’s (KPI) are met and exceeded by using the system 100%.
·
Ensure the currency terms for all
local Suppliers is matched on the Purchase Order (PO) and Kenya Airways KQ gets
value for money.
·
Implement cost saving measures as per
category target to support the business financial objectives.
Qualifications
·
Degree in Business, Engineering or
related field.
·
At least 5 years working in
procurement
·
Graduate diploma in Supplies
Management or equivalent.
·
Membership of KISM, CIPS or any other
recognized SC body.
·
Computer literacy.
·
Negotiation skills.
·
Analytical skills.
·
Research skills.
·
Knowledge of Public procurement and
disposal procedures.
·
Track record of Integrity and ability
to commit to driving compliance and accepting responsibilities of new SC values
How to Apply
Onboarding & Global Mobility Advisor
This role’s purpose is to act as the
Global Mobility and onboarding advisor within the HR function, ensuring the
successful delivery of relocation, global mobility management and exceptional
onboarding support to employees. This role is also expected to be delivering
both operational and strategic international assignment solutions to assignees,
expatriates and business functions.
Responsibilities
·
Serving as the advisor within the
global mobility and onboarding function providing guidance and advice regarding
the company’s international expatriate and assignee population.
·
Managing the international assignment
life cycle from start to finish for employees Serving as a specialist on
matters relating to expatriate management.
·
Partnering with stakeholders to
provide on-going HR support within the business
·
Sharing knowledge and providing
advice to internal stakeholders on International Mobility policies and compliance
topics.
·
Preparing international assignment
documentation and managing instructions to payrolls and shadow payrolls.
·
Managing the external supplier
network including vendors of; visa and immigration, relocation and expatriate
taxation.
·
Liaising with assignees throughout
the relocation/assignment process, ensuring compliance throughout.
·
Supporting in tax, social security
and immigration management and compliance for international assignments
·
Working on ad-hoc projects to support
the business global mobility Global Mobility and HR team
Qualifications
·
Experience working within Global
Mobility and onboarding.
·
Knowledgeable of Global Mobility
practices and procedures.
·
Degree or equivalent ideally in Human
Resources or related discipline.
·
Ability to work independently and
meet deadlines.
·
Excellent communication skills both
written and verbal.
·
Analytical, numerate and a quick
learner.
·
Proficient user in MS Office; Excel,
PowerPoint and Word.
·
High attention to detail.
·
Strong relationship building skills.
·
Cultural awareness.
How to Apply