SAPCONE is a Kenyan based
non–governmental organization whose mandate is to work with people particularly
pastoralist and fisher-folk communities in Northern Kenya as the main
beneficiaries of peace and development.
Since its inception in 2006 the
organization, has implemented several projects on good governance and social
accountability, increase access to education and child protection, support and
strengthen community projects for resilience and livelihoods, promote
innovative peace building and recurring conflict among Turkana and cross border
communities in South Omo zone in Ethiopia,
We do this through innovative project
implementation for purposes of attaining sustainable livelihoods. Formed in
2006 as community based organization and transitioned in 2011 as National
Public Benefits Organization.
SAPCONE is seeking a dynamic and
suitable qualified person for the position mention below.
Reference: SAP/CTP/06/2019
Position: Emergency
Response Officer (CTP)
Duty Station: Lodwar
# of Positions: 1
Qualification, Duties and
Responsibilities
·
Work closely with Food Security and
livelihood Manager to identify appropriate Cash transfer modalities for SAPCONE
disaster operations related interventions
·
Ensure targeting of the most
vulnerable families to benefit from cash assistance, including supervision of
the registration process and data entry to the database system, and ensuring
selection according to vulnerability criteria
·
Supervise household visits and ensure
procedures for beneficiary management and communication are followed
·
Supervision of the maintenance of the
records in hard and soft copy of all the beneficiaries as required and guiding
the project staff in SAPCONE
·
Ensure implementation of all project
guidelines with regard to disbursement of payments to the beneficiaries.
Administer and monitor cash transfer and payment mechanisms, including
follow-up of payments in the database and communication with the payment
service providers
·
Work closely with the SAPCONE
procurement, logistics and finance teams regarding identification of service
providers and procurement of beneficiary communication tools
·
Conduct any necessary market
assessment related to CTP.
Capacity Building
·
Participate in the capacity building
of SAPCONE staff to implement cash and voucher programs in a technically
appropriate way through knowledge transfer, training, development of good
practice and evidence based research
·
Capacity building for SAPCONE CTP
implementing teams (mostly volunteers & other partners such as traders
& Payment Service Providers) at the field
level on cash programming: provide technical support to SAPCONE staff on CTP (training and supervision)
level on cash programming: provide technical support to SAPCONE staff on CTP (training and supervision)
Review and develop systems, materials
and tools for Cash Transfer Programming (CTP)
·
Support the development of
Guidelines/Standard Operating Procedures for cash transfer programming (cash
for work, conditional and unconditional cash grants, vouchers programming) and
ensure its incorporated in the Disaster Management Policy and
implemented/followed in the subsequent CTP pilot projects
·
Contribute to the CTP Monitoring and
Evaluation (M&E) system set-up, in coordination with the field and M&E
teams
·
Undertake data collection, database
management, and tracking of M&E outputs
·
Analyze data collected from M&E
activities and utilize information to strengthen future work
Capture Monitoring and lessons learnt
·
Monitoring of all cash transfer
elements of the disaster operation in the target areas within the country,
ensuring targets are met
·
Follow the cash program and
activities ensuring that reports are completed on time and to a professional required
standard;
·
Carry out monitoring field visits and
support volunteers and other participating staff in adhering to the compliance
·
Carry out monitoring and evaluation
activities including process, market and impact monitoring and capture learning
and feedback to improve the Cash based response.
·
Document cash transfer processes in a
case study report to be shared internally and with partners
·
Support in the organization of review
meetings of CTPs to identify lessons learned.
Coordination and partnerships
·
Representation of SAPCONE at external
cash coordination forums at the County Level (CSG, Sectoral Working groups)
·
Attend programme progress review
events and contribute to future programmatic priorities.
Administrative roles
·
Compile & upload the CTP related
resources available on the intranet site (Tools, Documents, Lessons Learned,
etc)
·
Support the preparation of workshops,
trainings and meetings
Minimum Qualifications
·
Higher academic qualification on
development studies/relevant degree or equivalent experience (3 years)
·
Training in cash transfer programming
principles and best practices (CaLP or equivalent Cash ToT is an added
advantage)
Key Competencies
·
Experience in ensuring beneficiary
accountability in humanitarian programming.
·
Strong analytical and conceptual
skills in humanitarian programming, with experience in assessing emergency
needs, market analysis, response analysis and program design
·
An understanding of the project
management cycle including developing implementation plans and monitoring systems
and ensuring project activities are implemented to a high standard in a timely
and professional manner.
·
Proven skills in participatory
methodologies in assessment, program design and implementation.
·
Familiarity with HAP-I, CHS and other
accountability frameworks as well as humanitarian principles and international
codes of conduct
Reference: SAP/COM/06/2019
Position: Communication’s Officer Internship
Duty Station: Lodwar
# of Positions: 2
Qualification, Duties and Responsibilities
Documentation
and Project Communications
·
Manage knowledge documentation;
Spearhead documentation strategies and support documentation and publication of
work and lessons learned to help develop corrective measures for project
implementation.
·
Support report preparation for the
project that ultimately addresses best practices, challenges, and lessons
learned.
·
Develop and coordinate framework to
document stories to share about the project maintaining an effective social
media presence for the organization through blogs, Facebook, Twitter and other
means as appropriate; in the media.
·
Work in collaboration with SAPCONE
Project Managers and Officers to gather stories, photos and videos to support
the organization’s communications strategy
·
Write and produce high quality
communications materials and effectively communicate these across key audiences
while ensuring that they conform to the organization’s standards and promote
the image and objectives of the organization
Corporate
Communications and Media
·
Create and execute publicity plans to
improve the visibility of SAPCONE programme.
·
Create communication collaterals
(media brief, press release, etc.) for distribution to media and other target
audiences
·
Liaise with media and partners as the
media contact for the organization
·
Draft and create organizational
collaterals for public consumption in a timely manner (handouts, brochures,
flyers, Annual Reports etc).
Online
Communications
·
Assist in the administration, content
management and maintenance of the organizational website and online/social
media platforms
·
Assist in the content management,
content layout, production and dissemination of the organization’s eNewsletter
to promote the visibility of the project/organization
·
Multimedia content development
General
Program Support / Fundraising
·
Support the Programme Coordinator in
development and Fine tuning of new proposals and fundraising opportunities
·
Work in collaboration with the
Program Managers to support fundraising, Monitoring and Evaluation and
reporting for the project; including creating tools to track individual and
project progress.
·
Develop program specific materials
including organizational briefs etc. on an on-going basis, in consultation with
the Program Managers and other project staff.
·
Ensure effective communications
across different media and formats in adherence to the organization’s
standards.
·
Work to enhance internal and external
communication through various communication platforms.
·
Communicate clearly and in a timely
fashion with external audiences; either face to face, through email and
telephone conferences where appropriate, and using any other forms.
·
Reviewing organizations documentation
before sharing with the outside world including, reports, proposals etc.
Required Profile:
·
A graduate degree or equivalent in
mass communication, social science or its equivalent from any reputed
university and at least one-year experience in national/ international NGO or
aggressive organization in a similar position.
·
Experience working in a professional
capacity related to fundraising in developing countries.
·
Experience in a Monitoring and
Evaluation role.
·
Preference for experience working in
civil society, governance, advocacy, or rule of law sectors.
·
Must be flexible, willing to perform
assigned and additional duties and work irregular hours under unpredictable
conditions.
·
Demonstrated ability to integrate
corporate fundraising and/or involve local organizations in creative and
innovative ways of programming and measurement;
·
Exceptional communications,
interpersonal, as well as facilitation and coaching/mentoring skills applied
within multi-cultural contexts;
·
Demonstrated reporting, writing,
communication and relationship management skills;
·
Fluency in written and spoken
English, with the ability to prepare reports in English;
·
Ability and willingness to travel
frequently to the field are essential.
·
Must be detail-oriented, proactive,
and a problem solver
·
Excellent interpersonal skills and an
ability to manage a diverse range of professional relationships is essential.
·
Able to multitasks and prioritize
heavy workload
·
Strong commitment to the
organization’s mission, vision and strategies
·
Excellent computer skills in
Microsoft Excel, Word, PowerPoint, Outlook, Internet, etc.
Reference: SAP/GOV/06/2019
Position: Governance Program Officer
Duty Station: Lodwar
# of Positions: 1
Qualification, Duties and Responsibilities
1:
Strategic and Programme Development
·
Assist in the development and
implementation of SAPCONE programme strategy
·
Contribute to internal (within the
team and across the organization) discussions on thematic issues particularly
on peace, security and governance
·
Contribute to further develop, and
deepen understanding of the organization’s peacebuilding and governance
thematic issues and approaches.
2:
Programme Implementation
·
Support planning, development and
implementation of governance project
·
Organise and facilitate dialogue
meetings, workshops and forums with government representatives, civil society
and communities in efforts to prevent violent conflict and promote cooperative
approaches to peace, security and governance
·
Support the M&E coordinator in
assessing the Civic Educators set results, writing and filing of reports
·
Develop donor reports
·
Support Civic Educators and Social
Auditors to mainstream cross-cutting issues, among them, gender and youth in
their initiatives
·
Arrange for regular meetings with C.E
& S.A to review and reflect on progress and results in order to identify,
mitigate challenges and learn lessons for improved programme delivery
·
Participate in and contribute to
quarterly and other scheduled programme performance review meetings
·
Mentor and coach civic Educators
through accompaniment and quarterly site visits
·
Assist the Project Manager in
planning and implementing the governance project
3:
Communications and Advocacy
·
Contribute to documentation of
‘success stories’ and other anecdotal information to demonstrate results/impact
of initiatives undertaken.
·
Contribute to the development of
appropriate strategies for advocacy with the county government
·
Identify and develop relationships
with key strategic partners in government, civil society, media and the
international community for promoting peace, good governance and conflict
sensitivity in Kenya
·
Represent SAPCONE at meetings,
seminars, co-ordination forums and other events
Qualifications:
·
Bachelor degree in law
·
At least 3 years’ relevant work
experience with an emphasis on governance, legislative drafting, access to
justice and community engagement
·
Experience in project design,
implementation and management
Position: Human Resource Internship
Duty Station: Lodwar
# of Positions: 1
Qualification, Duties and Responsibilities
Services
and Administration
·
In a collaborative manner, work with
the HRM to maintain up-to-date records for all staff in relation to;
·
Update all personnel files for staff
with recruitment documentations per the recruitment tracking tool.
·
Update Recruitment files to ensure
that the documentation in the recruitment files contains all the documents as
per the checklist and follow up with the field HRO’s for missing documentation.
·
Support in filing pending staff
records to ensure up to date records on file.
·
Maintain centralized registers for
all documentation received and dispatched in relation to leave, training,
performance management, benefits enrollment, and staff files and advise the HRO
and/orHRM concerned of any gaps.
·
Manage all transactional processes
related, but not limited to,
-Maintain a stock of stationery for the department to ensure that all staff in the department have adequate supplies.
-Prepare payment requisitions when requested
-Maintain a stock of stationery for the department to ensure that all staff in the department have adequate supplies.
-Prepare payment requisitions when requested
Payroll
Management
·
Responsible for the preparation and
timely submission of information that contributes to the payroll e.g.
promotions, resignations, absconding, confirmation of hours etc.
·
Updates the payroll system and
records all the details of new employees, transfers, promotions and exits,
while ensuring accuracy of data and timeliness.
·
Ensures that all payroll changes are
authorized prior to implementation in relations to Salary adjustments
·
Payment preparations for all
subsidiaries as stipulated by the company plan i.e. Advance and End month
payments respectively.
·
Issue payslips to all staff.
·
Preparation and submission of all
statutory requirements to the relevant body while observing the deadlines date
as stipulated by the law.
·
Coordinate with HELB on staff
deduction and submission.
·
Review of the payroll system and
update on upgrade where necessary.
HR
& Office Administration
·
Developing and reviewing the
organizational human resources strategy, plans, policies and procedures in
compliance with the business strategy growth plan and all objectives.
·
Developing the HR budget and
co-ordinating the HR initiatives for the Group and subsidiaries ensuring the
activities are within budget, meet the dynamic business requirements which must
be aligned to the corporate strategic mandate.
·
Developing and managing the
recruitment and selection processes and channels across the Group to ensure
subsidiaries are provided with qualified talent.
·
Developing effective people management
policies, processes and systems including the performance appraisal, management
and recognition process, which aid the businesses in managing teams and
maintaining a high-performance culture.
·
Developing and enforcing policies and
procedures for employee relations management, enhancing employee communications
and ensuring proper management of staff amenities and occupational and health
safety across the subsidiaries.
Employee
Relations and Welfare
·
Handling grievances amicably from
members and ensuring summaries of undertakings are documented.
·
Providing guidance on company
policies and procedures and country legislation to the management and all staff
members
·
Continuously ensure that the company
is inline with the prevailing Labour statutes.
·
Develop staff welfare programs to
ensure retention
Qualifications
·
A Bachelor’s degree in Human
Resources Management, or Business Administration; An alternate Bachelor’s
degree with a PGD in Human Resources Management is also acceptable
·
Internship of at least 6 months continuously
in a similar position
·
Similar experience with an INGO will
be an added advantage
·
A solid understanding of the Labour
laws and Practices in Kenya is a must
How to Apply:
If
you believe you have the above skills and experience and desire to join SAPCONE
in the afore mentioned capacity, please apply by sending a detailed CV and
copies of certified testimonials addressed to the Human Resources Manager
via
the following address: hr@turkanapeople.org
please
clearly indicate the position title on the SUBJECT or the ENVELOP.
Hand-written
applications should be addressed to the
Human
Resource Manager
SAPCONE,
P.O Box 125 -30500
Lodwar
SAPCONE,
P.O Box 125 -30500
Lodwar
or
Hand delivered to SAPCONE HQ offices in Kanamkemer – Kampi Mpya area.
To
reach us by 5pm Monday 1st July, 2019
Only
shortlisted candidates will be contacted.
SAPCONE
is an equal opportunity employer.
Female
candidates are encouraged to apply