Assistant Factory Accountant
Accountant
Job Purpose
·
Partner with Factory Accountant and
Production team and procurement team to execute the proper factory accounting
and stock keeping
·
Provides required financial
information to Management
·
Drive strong Governance and Internal
Controls in the Factory
·
Manage factory Budgets and costs
under jurisdiction
·
Provide direction & leadership
Stock control team
Responsibilities
Stock Movement
·
Direct and supervise Warehouse clerks
based at Factory in the proper execution of stock control tasks.
·
Check the proper filling and updating
of relevant files ( sales File, Goods return, credit note requests
·
Maintain/extract from Navision and
consolidate stock movement reports and circulate the same on daily basis.
·
Review production posting transfer
files to ensure correct quantities are captured on trial balance.
·
Review Good Receipt Note file for
material receipts against vendor invoices & LPOs
·
Check and Validate proper posting of
receipts to correct codes and LPOs
·
Weekly perform factory spot checks
and stock cycle counts including validation of production related stock for raw
materials, WIP (if any) and Finished goods
·
Perform reconciliation of inventory
at Factory considering all relevant changes.
·
Flags up redundant/obsolete stock to
management for disposal
·
Supervise inventory Movement and
Sales at Factory and manage stock transfers by location.
·
Update inventory trial balance with
Finishing of jobs ( Review & Change status) against Product Transfer
Note(PTN)
Project Management- IT and Related Improvement
·
Assist in carrying out manufacturing
trials from the finance perspective, perform cost comparison.
Cost Accounting
·
Calculation of Cost Production in a
timely and accurate manner (
·
Timely and accurate reporting of
factory results ( Actual inputs & outputs)
·
Perform Final landed cost of
materials( additional charges until stored at relevant bay)
·
Review material cost and changes per
consignment and impact on margin
·
Perform analysis and utilization of
trucks and perform costs and benefits ( generate P&L for each; 3 HINOs
& prime Mover)
·
Provide production related proposals
for input into the annual budget preparations
·
Identifies cost and asset utilization
improvement opportunities, and co-development of solutions
·
Effective use of BOM for product
costing.
Vendor Management
·
Check Transport invoices against
delivery notes and agreed rates ( transport invoices)
·
Perform 3 match (LPO/Delivery Note
& Invoice): Check proper posting of receipts into Navision as per delivery.
·
Manage posting of Petty Cash &
checking
Safety, Health, Environment
·
Observes all Safety, Health &
Environmental related issues as per the company’s documented Policies and
Legislation
Key Stakeholders
Internal
·
TTFA Staff
·
TTEA Corporate Team
External
·
Customers
Qualifications
·
Proven experience in successful Cost
accounting and Inventory Control role from manufacturing background a must.
·
3+ years’ experience hands on in the
same position.
·
Degree in finance/Accounting/
Business related
·
Candidates must be a CPA / ACCA
finalist
·
Proven ability to utilize Finance
systems accurately and efficiently
·
Able to manage own workload, set and
meet deadlines and operate independently with minimum supervision.
·
Excellent Microsoft Excel
·
Strong computer skills, including
experience with Microsoft Office applications and ERP system experience
(Navision preferred), implementation knowledge will be an added advantages.
Knowledge Skills & Abilities
·
Good understanding of accounting
practices & related software with emphasis on Navision
·
Good knowledge of Internal Control
System
·
Strong in numeracy.
·
Fluent in English (spoken &
written)
·
Ability to ensure task completion
& meet stated deadlines
·
Good delegation skills
·
Good interpersonal &
communication skills including report writing
·
Strong analytical skills
Attitudes / Behaviors
·
Innovative
·
Proactive “Can do” attitude
·
Eye for detail & analytical
·
Good team builder & player
·
Disciplined
·
Honesty & integrity
How To Apply
Send
your applications to peris.oloo@ttea.co.ke
Applications
close on 17th May 2019.
Accountant Development Manager
Company Profile
Tyre
Distribution Africa Limited (TYDIA) is a company incorporated in Kenya as a
Joint Venture between CFAO Group and Michelin Group both with Head Quarters in
France. TYDIA’s core business is the importation and distribution of Michelin
Tyres to Its customers in Kenya.
Job Purpose
The
incumbent will be responsible for developing his/her business portfolio
(geographical or segmentation, etc) through the sales of offers
(product/service/solution) to Customer (Direct, Indirect, Professional
End User, Dealer, Fleets, OE maker)
Responsibilities
Account Management
·
Gathers information from the customer
to understand their needs and detailed requirements.
·
Oversees monitoring of relationships
including lessons learned and appropriate feedback (close the loop).
·
Develops/generates new leads by
monitoring trends, conducting research, identifying opportunities, cold calling
and making appointments.
·
Educates and develops rapport with
internal and external customers, promoting partnerships, seeking feedback and
proactively addressing customer needs and requests.
·
Expands customer buying centers and
use cases, while leading the customer account planning cycle and ensuring that
all customer needs and expectations are met.
·
Develops communication and training
programs to inform sales and marketing teams of new product launches and
changes in organizational strategy.
·
Develops processes and procedures to
optimize account management efforts and ensure sales goals are achieved.
·
Monitoring of the credit of the
customer following the policy of the company.
Opportunity Management
·
Develops sales action plans for
targeting leads, converting them into sales.
·
Manages own territory by allocating
time and resources.
·
Develops and maintains mid-term
territory plans.
·
Gathers and disseminates competitor
market intelligence.
·
Maintains and updates customer target
list.
·
Participates in strategic lead
generation and development of target markets.
·
Identifies new, profitable business
potential in specific markets.
·
Monitors partnership arrangements to
ensure that the objectives of the partnership remain on target.
·
Influences various partnerships to
meet multiple goals.
·
Analyzes complex information,
identifies patterns and implications; understands that the root cause of an
issue may initially appear to be unrelated to the issue.
Product, Service & Industry Knowledge
·
Pitches own organization against
competition in generic terms.
·
Identifies related industries that
may have an impact on own industry
·
Matches product knowledge to the
implicit needs of the customer.
·
Troubleshoots product related
problems.
Negotiating
·
Reaches mutually acceptable solutions
in straightforward, formal negotiations with internal or external stakeholders
(e.g., negotiates with external contractors on straightforward service
delivery; negotiates with other departments on cost sharing).
·
Selects an approach to negotiation
based on an understanding of each party’s interests and priorities.
Customer Value Management
·
Develops and executes channel and
customer promotions/programs that leverage national brand ideas/thinking and
consumer insights to drive increased consumer preference and customer activity.
·
Works with sales strategy and
planning partners to ensure forecast accuracy, maximization of opportunities
and development of plans to deliver against organization’s objectives.
·
Identifies business opportunities
based on knowledge of clients, markets, products and services.
·
Coordinates planning activities with
other functions and stakeholders within the organization.
Key Relationships
Internally
TYDIA
– Sales and Marketing Team, Customer Service Team, Supply Chain Team
Group
Companies – Toyota Kenya Limited, Toyota Tsusho East Africa Limited, Toyota
Tsusho Fertilizer Africa Ltd, Toyotsu Automart Kenya Ltd, Tsusho Capital, DT
Dobie
Externally
·
Customers (Distributors, Fleet)
Qualifications
·
BCOM Degree or any other relevant
Degree
·
5 Years of relevant work experience
·
Experience in the automotive industry
is an added advantage
Competences
·
Professional Competencies
·
Customer Service Relationship
·
Account Management
·
Opportunity Management
·
Time and Territory Management
·
Sales Planning
·
Business Partnering
·
Industry Knowledge
·
Negotiating
·
Product & Service and Technical
Knowledge
·
Customer Value Management
Behavioral Competencies
·
Impact and Influence
·
Networking
·
Resilience
·
Teamwork
·
Working with autonomy
How to Apply
Send
your applications to peris.oloo@ttea.co.ke
Applications
close on 17th May 2019.
Accountant
Job Purpose
To ensure proper accounting of all
financial processes including: creditors, financial reporting and stock. The
incumbent will also be responsible to ensure that all reporting is done within
company and group accounting policies.
Responsibilities
Monthly reporting
·
Ensure timely reporting to CFAO for
total company and divisions.
·
Ensuring preparation of monthly
management accounts, expenses & variance analysis.
·
Ensure preparation of Monthly margin
analysis for the products sold in the month.
Accounts Payable management
·
Ensuring only authorized and valid
payments are made by observing the purchases and payments procedures and vendor
payment terms.
·
Ensuring payments are correctly
posted and allocated daily so as to record the correct cash book balances.
·
Reimbursement of petty cash and
posting the same to the ledger once the payment is raised and ensuring
correctness of the supporting documents.
·
Ensuring company utilities are paid
before due dates
·
Ensuring provisions for utilities,
telephones are made on time every month
·
Ensuring filling of payments
documents is done properly for ease of retrieval by giving proper guidance
·
Ensure payments are for approved suppliers,
with agreed terms and are fully authorized.
·
Ensuring all the direct payment
complies with government requirement as far as VAT/ Withholding tax is
concerned.
·
Importing payment runs texts into
Citi direct system promptly after confirming they`re as per approved preformats
as generated in NAV remittances and in accordance with authorized practice.
·
Ensuring Staff payments by M-PESA or
direct transfer are to authorized payees only.
·
Ensure monthly reconciliation of
vendor accounts.
·
Vendor account opening as per
approved vendor forms.
Costing
·
Costing – processing of customs
duties/port charges/transport invoices and any other costs associated with the
products.
·
Provisions management for any
provisions associated with products sold by the company.
·
Adhoc costing of products for
tender/one off supply as required.
Invoicing
·
Invoicing of all products against
approved sales orders.
·
Proper filing of delivery notes for
all sales made.
·
Calculation of quarterly rebates to
be issued to customers.
·
Invoicing of any other income as per
signed agreements.
Stock Management
·
Posting of all product invoices for
tyre and other adhoc items.
·
Daily reconciliation between
warehouse stocks/system stocks and provide variance reports.
·
Monthly reconciliation of system
stocks/physical stocks.
Any other duties as may be assigned
from time to time.
Key Relationships
Internally
·
Toyota Tsusho East Africa Limited
Divisions- Agribusiness Division, Energy and Infrastructure Division,
Automotive Division, Corporate Division
·
Group Companies Accounting teams –
Toyota Kenya Limited, Toyota Tsusho Fertilizer Africa Ltd, Toyotsu Automart
Kenya Ltd, Tsusho Capital, DT Dobie, Tyre Distribution Africa Ltd
·
Staff Members – Toyota Tsusho East
Africa Limited Staff; Tyre Distribution Africa Limited Staff, Toyota Tsusho
Fertiliser Staff Members
Externally
·
Suppliers
Qualifications
·
Bachelor of Commerce Degree (Finance,
Accounting, Economics or any other relevant qualification)
·
CPA Section III
·
Very Good Communication
skills.(Essential)
·
Excellent MS Office Skills
(Essential)
·
Experience in using financial ERP
would be desirable.
·
Internship or entry level
professional experience will be an added advantage.
·
Capable to work under extreme
pressure and meet tight deadlines.
·
Build Customer relationship and
deliver customer satisfaction.
How To Apply
Please visit https://toyotatsusho-ea.com/vacancies/ to apply.
Applications close on 17th May 2019