DirectLine Assurance
Vacancy Advertisement
We are looking for a motivated and
qualified professional to fill the position of Personal Assistant to the Managing Director.
Overall Purpose of the Job: This role will be responsible for the provision of
administrative support to the Managing Director / Board Members by ensuring
smooth operation of their functions. The role holder will also act as the point
of contact between the Managing Director and other executives, employees,
clients and other external partners.
Key Roles and Responsibilities
General Duties
·
Acting as first point of contact to
the Managing Director/Board Members
·
Assist primarily the Managing
Director/Members of the Board with organizational and administrative support
·
Manage the Managing Director’s
communications, schedule and coordinate meetings
·
Lead short-term projects and
initiatives as requested by the Managing Director
·
Respect the need for confidentiality
and sensitivity of information
·
Have a proven ability to exercise
good judgment in recognizing the scope of authority
·
Assist the Managing Director with all
other related assigned tasks
Communication
·
Communicate and handle incoming and
outgoing communications on behalf of the Managing Director
·
Follow up on responses to requests
and emails to/from the Managing Director
·
Greet visitors, create a good
personal image through a neat, clean, business-like professional appearance and
a positive, cheerful attitude
·
Screen & direct phone calls in a
professional manner to appropriate parties promptly, efficiently, accurately
recording messages and reliably passing messages to recipient in a timely
manner.
·
Maintain and present reports on a
timely manner
Scheduling of Meetings
·
Work with the Managing Director to
manage her calendar and schedule board meetings and travel itineraries
·
Organize all other meetings to be
attended by the Managing Director, including staff lunches and refreshments.
·
Ensures that key dates and events are
highlighted to the Managing Director ahead of time
·
Prepare materials, packets and
presentations for Managing Director’s meetings, senior management team meetings
and the Board Members
·
Organize the logistics of board
meetings and other key internal meetings
·
Coordinate and distribute notes at
management meetings as requested
·
Type up notes of the Managing
Director as requested
·
Organize and arrange venues for all
other meetings requested by the Managing Director
Records Management and Documentation
·
Maintain records of decisions and
ensure action items are clearly recorded for the Managing Director
·
Organize documents for signatures of
Managing Director and members of the Board if related to relevant projects
·
Keep accurate records and files at
all times and as appropriate
·
Update and maintain database of
executive key contacts
Person Specifications
Academic Qualifications
·
Diploma/University degree in Business
Administration or its equivalent from an institution recognized by Commission
for Higher Education will be an added advantage
Professional Qualifications
·
Diploma in Business Administration or
equivalent
·
Member of relevant professional body
eg (KISM)-Kenya Institute of Supply Chain Management; KIM (Kenya Institute of
Management)
Experience
MUST have at least Five (5) years
data entry or general office management experience in a busy commercial
environment. Experience in the insurance industry will be an added advantage.
Skills and Attributes
·
Work experience as an Executive
Assistant, Personal Assistant or similar role
·
Exceptional written and oral
communication skills
·
Excellent Ms Office knowledge and IT
skills,
·
Ability to work under pressure and
meet tight deadlines
·
Outstanding organizational and time
management skills
·
Ability to research, digest, analyze
and present material clearly and concisely
·
Excellent interpersonal skills
·
Ability to take initiative and pay attention
to detail
·
High level of integrity and
reliability
·
Flexibility and adaptability to
juggle a range of different tasks and to work extra hours to meet deadlines
·
Discretion and an understanding of
confidentiality issues.
Application Instructions
If you qualify for the above
advertised role, kindly send us a detailed CV and Application Letter clearly
demonstrating your fit as per the roles & responsibilities and the person
specifications (academic / professional qualifications, experience, skills
& attributes) listed above.
Applications that do not conform to
the Application Instructions will not be considered.
Kindly send your application
documents to human.resource@directline.co.ke to reach us on or before 5.00pm
Friday, 24th May 2019.
We
are looking for a motivated and qualified professional to fill the position of Sales Manager – Non Motor.
Overall
Purpose of the Job: Responsible
for driving sales in the organization and ensuring the sales team meet the
sales targets set for the Non Motor portfolio.
Key
Roles and Responsibilities
·
Manage Sales/Marketing budgets for
non-motor products and ensure sales targets are met.
·
In liaison with the MD formulate,
implement and monitor the Sales Department strategic plans.
·
In liaison with HR recruit and
motivate employees in line with the organization strategic plans and ensure
compliance with company HR policies/ procedures.
·
Ensure accurate preparation, and
timely submission of sales and marketing reports to management and the Board.
·
In-charge of product innovation and
development of new products.
·
Grow the business portfolio, oversee
operation of marketing activities/programs, and development of marketing
strategies in the company.
·
Periodically conduct external and
internal business analysis to understand, and adapt to changing client needs.
·
Implementing branding strategy to
ensure Directline brand visibility.
·
In liaison with the Claims Manager
and other heads of departments, manage claim Loss Ratios within set parameters
for sustainable profitability of the company.
·
Build and maintain strategic
relationships with key stakeholders
·
Align the operations of the marketing
with appropriate technology to increase operational efficiency.
·
Prepare periodic reports for
marketing/sales to the management and Board
·
Implement marketing policies and
ensure efficient administration.
·
Understanding the customers and their
needs.
·
Any other responsibilities will be
communicated to the Officer from time to time.
Person
Specifications
Academic
Qualifications
·
Sales and/or Marketing university
degree from an institution recognized by Commission for Higher Education
·
Minimum Overall Grade of C+ in KCSE
Professional
Qualifications
·
Certificate of Insurance (COP)
·
AIIK Diploma/CII Diploma or any
insurance related qualification will be an added advantage
Experience
·
At least 3 years’ working experience
in preferably within an Insurance Company OR Intermediary.
·
Experience in dealing with PSV will
be an added advantage.
·
Business/Department strategy
formulation and execution
·
Supervisory and leadership skills
managing team/department performance and staff
·
Report writing and Presentation
Skills
Skills
and Attributes
·
High level of integrity; able to
maintain utmost confidentiality of information in their possession
·
Excellent communication and marketing
skills with a pleasant personality
·
Excellent interpersonal and public
relations skills
·
Excellent knowledge of insurance
operations
·
Have great attention to detail
·
Ability to drive sales
·
Able to work as part of a team
·
Working knowledge of spreadsheets or
accounting software
Application
Instructions
If you qualify for the above
advertised role, kindly send us a detailed CV and Application Letter clearly
demonstrating your fit as per the roles & responsibilities and the person
specifications (academic/professional qualifications, experience, skills &
attributes) listed above.
Applications that do not conform to
the Application Instructions will not be considered.
Kindly send your application
documents to human.resource@directline.co.ke to reach us on or before
5.00pm Friday 24th May 2019.
