Scope:
Reporting to Operations Manager.
We
are a leading company in petroleum, cosmetics and manufacturing of Home care
and Personal care products and are urgently looking to fill the position of a Secretary /
Receptionist
Qualifications
·
Diploma/Degree in Business
Administration and/or secretarial/Management
·
At least 2 years working experience
as an office receptionist from a reputable and busy office Competencies
·
Good typing skills, email
correspondence, meeting preparation and office supplies management.
·
Typing speed of (40 w.p.m.)
·
Preference given to those with some
administration background and a sense of responsibility
Responsibilities
·
Welcomes visitors by greeting them,
in person or on the telephone; answering or referring inquiries.
·
Directs visitors by maintaining
employee and department directories; giving instructions.
·
Maintains security by following
procedures.
·
Maintains telecommunication system by
following manufacturer’s instructions for house phone and console operation.
·
Maintains safe and clean reception
area by complying with procedures, rules, and regulations.
·
Maintains continuity among work teams
by documenting and communicating actions, irregularities, and continuing needs.
·
Serve as the Office Administrator and
an assistant to the team by accomplishing related results as needed.
·
Computer literacy, good typing
skills, accuracy and attention to details.
·
Assist and offer support for tasks
for Office management, procurement support
·
Assist and offer support for tasks
for Office management, procurement support
·
Management and follow up of the
office shared email
·
Entering stock sheets, keeping stock
of office supplies and place orders when necessary
·
Provide front office support
including answering telephone calls and receiving visitors
·
Arrange mail delivery as requested
and provide proper documentation thereof.
·
Make calls and rally up stakeholders
whenever there are scheduled meetings.
·
Ensure that the front desk and
telephone have constant coverage and that visitors receive excellent customer
service and are made to feel welcome and are treated with respect
·
Bookings and reservation of venue for
office activities and events
Qualifications
·
At least 2-3 years’ experience in a
similar administrative position
·
Diploma/Degree in business
Administration or other relevant fields
·
Smart, presentable, confident and
well-spoken
·
Team player and self-driven
·
An organized approach and excellent
time management skills
·
Excellent communication skills
·
The ability to work well as part of a
team
How to Apply
Interested
applicants should send their CV to hr@ycl.co.ke before close of business 30th May 2019.
Clearly indicate the position applied for on the subject line and attach a
passport photo.
Kindly
only apply if you meet the above requirements. Only shortlisted candidates will
be contacted.