Vacant Position: Executive Personal Assistant
The successful candidate will support the Vice Chairman by
providing a high standard of personal executive level assistance to meet the
needs of the VC’s objectives, including a significant amount of diary
management, setting up meetings, hospitality, travel, visa arrangements and
other matters by performing the following duties;
Location: Nairobi, Kenya
Industry: Manufacturing
Our Client, the most innovative paint company in East Africa
providing tailor made solutions to the construction and retail segments of the
market with innovative products, services and world class after-sales support
is urgently seeking to hire a versatile, enthusiastic and well organized
Executive Personal Assistant.
Essential Duties &
Responsibilities:
·
Act as the point of contact among executives, employees, clients
and other external partners
·
Comply with data protection legislation; manage company files
and filing (both electronic and hard copy), archiving or disposal of documents
when appropriate
·
Produces information by transcribing, formatting, inputting,
editing, retrieving, copying, and transmitting text, data, and graphics
·
Prioritize and follow up on issues and concerns addressed to the
Chairman including those of a sensitive or confidential nature and determine
the appropriate course of action
·
Monitor and respond to incoming communications (including
complaints) to VC’s office including phone calls, emails and walk-ins, ensuring
correct department distribution
·
Maintain customer confidence and protects operations by keeping
information confidential
·
Provides historical reference by developing and utilizing filing
and retrieval systems; recording meeting discussions
·
Maintain office supplies inventory by checking stock to
determine inventory level; anticipating needed supplies; evaluating new office
products; placing and expediting orders for supplies; verifying receipt of
supplies
·
Secretarial support for meetings as and when required by the VC,
including drafting and circulating meeting agendas, preparing minutes,
communicating meeting reminders, confirming venues and arranging refreshments
·
Responsible for managing VC’s personal driver’s daily schedule
in line with VC’s daily requirements
·
Organize and maintain the board room and Vice Chairman’s office
·
Other duties and responsibilities as assigned
Key Competencies &
Qualifications:
·
Bachelor’s Degree in Business Administration or any other
related field from a recognized institution
·
Must have at least 2-3 years’ of experience as Personal
Assistant or similar role
·
Discretion and trustworthiness: you will often be party of
confidential information
·
IT savvy and proficient in Microsoft Office
·
Ability to effectively communicate written and verbally to all
levels of management and to external stakeholders
·
Results-oriented, detail-oriented, organized, able to
multi-task, meet tight deadlines, and willing to work beyond normal scheduled
work hours as necessary
·
Organizational skills and the ability to be proactive and take
initiative
·
Calm character, able to prioritize and ensure smooth execution
of tasks
If you’re up to the challenge, kindly send CV and cover letter
only to recruitment@linkarkconsultants.com before close of business 31st May
2019.
Clearly indicate the position applied for and expected salary on
the subject line.