Audit Clerk
Job
Group H
This
position is responsible for the update and substantiating of the Polytechnic
accounting records, substantiate records posted by other staff and to check all
figures and documents to ensure they are accurately and properly coded.
Responsibilities
·
Record all the Polytechnic’s
financial information and update information to ensure the audits conducted are
well informed.
·
Receive and record bank checks and
cash vouchers so as to code them in the Polytechnic system for future
reference.
·
Prepare and calculate all
Polytechnic’s checks meant for taxes, payment and other utilities to bring
together the bank transaction records.
·
Update the institution balance,
status of its loans and accounts to ensure all payments are current and
accurate for the preparation of accurate financial statements and t support
informed decision making.
·
Verify the accuracy of calculations,
Postings and figures of the institution transactions to ensure the financial
records are clean
Requirements
·
CPA section 4
·
Served in a similar position for at
least I year
·
Minimum grade of C+ in KCSE
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
·
Relevant computer packages
Senior Accountant
Job
Group L
This
position is responsible for management of the accounting system to ensure
efficiency and effectiveness in delivery of financial services to user
departments.
Responsibilities
·
Coordinates the preparation of final
accounts and statements to present the fair view of financial status/position
of the polytechnic.
·
Interpret financial policies and
regulations to enhance sound accounting decisions and compliance to the
statutory requirements/regulations.
·
Coordinate the administration of
statutory accounts to ensure full compliance with laws and regulations, in
order to reduce risks from non-compliance.
·
Maintain accounts records for
accountability purposes.
·
Coordinate preparation of timely and
proper bank reconciliation statements to show the correct liquidity of the
Polytechnic.
·
Monitor and control the Polytechnic’s
expenditure as per the allocated budget for accountability purpose and to
ensure that there is no misuse of funds.
·
Monitor the Polytechnic’s cash flow
to ensure availability of funds at all times, to support smooth operations in
the institution.
·
Generate monthly financial
statements/reports/accounts for the management to make informed financial
decisions.
·
Coordinates management accounting and
preparation of final accounts and statements to present the fair view of
financial status/position of Polytechnic.
·
Interpret financial policies and
regulations to enhance sound accounting decisions and compliance to the
statutory requirements/regulations.
Requirements
·
A Bachelor’s Degree in Finance /Accounting
Option
·
CPA (K)
·
Served in a similar for at least five
years
·
Minimum grade of B plain in KCSE
·
Membership to a professional body
·
Relevant computer packages
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
Senior Internal Auditor
Job
Group N
This
position is responsible to develop and monitor the implementation of the
internal audit strategy, budgets policies and procedures.
The
position co-ordinates the implementation of the internal audit work plan to
ensure delivery of audit services that meet set timelines and quality
standards.
Responsibilities
·
Co-ordinate the preparation of the
audit budget to ensure sufficient allocation of resources critical for the
timely implementation of the audit strategy.
·
Develop an annual programme of audit
review works, to ensure audit reviews are done in a timely manner for quality
managemt purposes and compliance to the relevant statutory requirement.
·
Present findings of audit reviews to
management to assist in the implementation of strategies to address the issues
or gaps identified.
·
Report to the audit committee in
relations to the adherence to the internal systems, Policies and procedures to
avert risk that may arise.
·
Co-ordinate the application of risk
based approach to review the institutions systems and controls to identify any
gaps in the management of risks and recommend the appropriate strategies.
·
Monitor the implementation of
recommendations to ensure appropriate interventions are implementation for any
challenges identified in the implementation.
·
Coordinate the training of users on
risk management practices across the institution to ensure the organization is
aware of the rules and regulations governing risk at all times.
·
Conduct internal checks across all
the Polytechnic Departments in order to migitate any risks that might expose
the Polytechnic.
·
Examine the payment documents to
eliminate errors.
Requirements
·
A Bachelor’s Degree in Finance
/Accounting Option
·
CPA (K)
·
Served in a senior Audit position for
at least five years
·
Minimum grade of B plain in KCSE
·
Membership to a professional body
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
·
Relevant computer packages
System Administrator
Job
Group L
This
position is responsible for installation, upkeep, configuration and reliable
operations and maintenance of business enterprise system for effective delivery
of services in the Polytechnic.
Responsibilities
·
Coordinate the automation process and
user support activities to ensure effective delivery of the ICT services to the
Polytechnic.
·
Maintain and administer computer
networks and related computing components such as computer hardware, system
software, application software and all configuration to ensure system dependent
institution operations functions as per SLA’S.
·
Ensure that virus protection software
is installed in all computers and are updated regularly.
·
Perform regular diagnosis, trouble
shooting and resolve hardware and software problems that may slow down or fail
operations in the Polytechnic.
·
Analyse information to determine,
recommend and plan installation of new systems or modification of an existing
system.
·
Monitor and minimize software
deviations through test routine system backups and restores to ensure optimum
system.
·
Conduct regular network and security
audits to continuously manage systems security to avoid data loss.
·
Assess, gather and analyses user
needs and requirements and provide solutions on daily basis.
Requirements
·
BSc in Information Technology or
Computer Science or Computer Engineering from a recognized University.
·
Minimum grade of B plain in KCSE
·
5 years’ experience as a system
Administrator
·
Professional certification in
Microsoft Certified Systems Administrator (MCSA) and Cisco Certified Network
Associate (CCNA)
·
Proficient skills in hardware
configuration not limited to firewall, routers, switches, wires and other
essential equipment.
·
Knowledge of IP addressing and some
common networking protocols like IPv4 and IPv6.
·
Knowledge in script language like
python, pearl and PHP
·
Experience with networks LAN, WAN)
VLAN configuration and patch management
·
Knowledge of system security (e .g
intrusion detection systems)
·
Skills to Manage and optimize the use
of windows servers while backing up / recovering all the important data.
·
Knowledge of databases and database
servers like MySQL and Sql Server.
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
Accountant I
Job Group K
This
position is responsible for co-ordination of revenue, management and
reconciliation accounting to ensure the delivery of quality and timely
accounting services.
Responsibilities
·
Verify vouchers and committal
documents in accordance to the set requirements and guidelines to ensure
compliance.
·
Capture data and posting to primary
record books/document i.e. cash books and ledger.
·
Prepare information to banks on all
the institution’s payments to ensure the banks discharge funds as appropriate
to correct bank account.
·
Account for all expenditure and
ensure that it is within the policies and procedures of the institution to
provide transparency and integrity in the process.
·
Prepare information on payment claims
to ensure approval is supported by relevant documentation to enhance integrity,
efficiency and effectiveness in the payment process.
·
Provide reports on the Polytechnic’s
budget performance to ensure gaps in performance are identified and appropriate
strategies developed and implemented in a proactive manner.
·
Produce periodic cash flow and
forecasting reports to advice on the availability of funds critical for the
implementation of the Polytechnic budget
·
Prepare accurate year-end financial
statements to assist with the preparation of financial statements, and with
planning for resources.
·
Process payment in a timely manner
and in line with the Polytechnic’s policies and procedures, to ensure minimal
disruptions of its operations due to non-payment.
·
Monitor the Polytechnic’s payments
and receipts on a day to day basis.
Qualifications
·
A Bachelor’s Degree in Finance
/Accounting Option
·
CPA (K)
·
Served in a similar for at least 3
years
·
Minimum grade of B plain in KCSE
·
Relevant computer packages
·
ICPAK membership
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
Accountant II
This
position is responsible for preparation of payment to creditors and to maintain
records of debtors as well as to provide assistance to other departments in
preparation of financial management reports.
Responsibilities
·
Prepare payment vouchers to ensure
payments are made in a timely manner for minimal disruptions to business
operations.
·
Enter financial data of all the
Polytechnic’s transactions and routine accounting works such as balancing of
cashbooks, ledgers and imprest.
·
Ensure safe custody of the
institution’s accounting records for reference purposes to enhance easy
retrieval of the information when preparing statements.
·
Monitor payments to creditors i.e.
suppliers and maintain its records.
·
Update the creditor’s accounts to
provide timely, accurate and complete information for efficiency in the
management of the institution’s creditors.
·
Prepare imprest to enhance business
efficiency and effectiveness due to ready availability of resources required
for the Polytechnic’s operations.
Qualifications
·
CPA (K)
·
Served in a similar for at least 3
years
·
Minimum grade of C+ plain in KCSE
·
Relevant computer packages
·
ICPAK membership
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
HR & Admin Assistant
Job Group J
This
position will provide assistance in supervision of staff in the various
administrative support areas and promote staff welfare.
Responsibilities
·
Provide assistance in the
implementation of Human Resource Management and Administrative policies
·
Coordinate office services in the
Polytechnic to ensure operations run smoothly
·
Assist in supervision of
administrative service areas including catering, boarding, secretaries and
transport to ensure operation in the Polytechnic are carried out smoothly.
·
Draft letters for review approval and
validation by the Human Resources Officer.
·
Record data for each employee which
include information on absences, supervisory reports on performance to ensure
accurate data is maintained.
·
Gather and compile all information
relating to training needs from all departments to facilitate proper planning
of training programmes.
·
Check and process transport accounts
for payment purposes
Qualifications
·
Higher Diploma in Human Resources
Management
·
Served in a similar for at least 3
years
·
Relevant computer packages
·
Minimum grade of C+ plain in KCSE
·
IHRM membership
·
Resourcefulness and problem-solving
aptitude
·
Excellent communication skills
Welding Technician
JOB GROUP F
This
position is responsible for provision of technical support to the Departmental
Head and trainees, contributing to students learning experience by assisting
with the preparation of materials and apparatus for practical work.
Responsibilities
·
Provide support to trainers and
trainees in solving technical problems and practical’s.
·
Maintain workshop inventories by
receiving, issuing tools and materials in the workshop and ensure sufficient
materials in the workshop.
·
Observe and ensure health and safety
procedures are practiced and enforced and accidents reported to the section
head.
·
Requisition for consumables to ensure
they are replenished in timely manner and organize in a way that they are
easily traced.
·
Prepare maintenance schedule for all
the workshop equipment for approval by section head and maintain requisite
records on servicing schedule on various equipment and machinery to ensure the
schedule is adhered to.
·
Advise the section head on the
budgeting requirement of the workshop to ensure that all the requirements of
the workshop are budgeted for
·
Segregate non-financial equipment and
machinery to promote safety on the workshop
·
Provide procurements specification
for workshop equipment to be purchased to ensure purchase of the correct
equipment/machinery
·
Report breakdown of machinery and
equipment to the head of the section to advise on replacement needs.
Qualifications
·
KCSE certificate with a minimum grade
of D+
·
Grade test I in Welding and
Fabrication
·
Served in a relevant position for at
least three (3) year
Maintenance Technician
JOB GROUP F
This
position is responsible for coordination of the day to day operations in the
Polytechnic to ensure conducive and optimal utilization of the institutions
facilities.
Responsibilities
·
Assure prompt and timely completion
of assigned work orders by efficiently directing the appropriate personnel to
various jobs
·
Provide technical assistance to
maintenance and custodial crews
·
Use hand and power tools necessary to
perform the duties assigned in a safe manner
·
Assure cost effective operations
through proper care and maintenance of
·
Equipment, tools, materials and
supplies
·
Performs basic maintenance such as
repairing walls floors, painting and exterior maintenance.
·
Implement safety regulations and
accident prevention programs within the work responsibility areas.
·
Estimate materials and labour
requirements to complete assigned tasks
·
Responds to staff, customers, in a
positive and respectful manner
·
Work independently without
supervision in the normal course of duties.
·
Fulfill any other related duties as
assigned.
Knowledge and Skills and abilities
·
Basic knowledge of principles and
practice of building maintenance and safety practices
·
Ability to read, understand and
complete written and verbal requests and work assignments.
·
Ability to perform on call duties as
assigned
·
Ability to take initiative and work
efficiently to complete tasks with limited supervision.
·
Skill in safe and proper use of tools
and equipment necessary to perform various maintenance and repair tasks
Qualifications
·
Trade test Grade 1 in masonry or
equivalent.
·
KCSE certificate with a minimum grade
of D+
·
Candidates with considerable
experience in other trades will have an added advantage.
·
At least three years’ experience in a
similar position
Technician (Hospitality)
JOB GROUP J
This
position is responsible for the provision of support routine duties in the
workshop to ensure that the operations are running smoothly.
Responsibilities
·
Requisition workshop consumable to
ensure they are replenished in a timely manner to ensure laboratory operations
run smoothly.
·
Advice the section head on the
budgeting requirement for the laboratory to ensure that all the laboratory
requirement are factored in the budget to promote smooth trainings.
·
Maintain all requisite records on the
use of various laboratory equipment and chemicals for accountability and future
reference.
·
Perform demonstrations and provide
technical support to the trainees during practical’s.
·
Ensuring that all health and safety
procedures are understood and followed correctly in the laboratories.
·
Segregate non-functional equipment
and machine to ensure safety in the laboratory.
·
Report any breakdown of equipment to
the section head for purposes of decision making on replacements.
·
Supervise cleaning of the laboratory
and equipment therein to ensure efficient operation of the laboratory
·
Keep up to date with relevant
scientific and technical developments that will save on time and improve
reliability.
Qualifications
·
A Diploma in Food and Beverage
·
KCSE certificate with a minimum grade
of C plain
·
At least three years’ experience a
similar role
·
Proficiency in Laboratory Operations.
Electrical Technician
JOB GROUP J
This
position is responsible for provision of technical support to the Departmental
Head and trainees, contributing to students learning experience by assisting
with the preparation of materials and apparatus for practical work.
Responsibilities
·
Lay out, build, test and troubleshoot
electronic and electrical components, equipment and units.
·
Perform inspections on electronic
equipment and components to determine problems and need for troubleshooting.
·
Troubleshoot and repair mechanical,
hydraulic, pneumatic and electrical systems including controls, power supplies
and test equipment.
·
Install, start up and shut down
equipment and units to test their functionality according to the polytechnics
protocols.
·
Assemble electronic systems based on
established technical specifications and ensure that correlating repair and
maintenance needs are fulfilled.
·
Create cable and wiring connections
in a safe and accurate manner, and perform regular inspections to identify
defects and replacements.
·
Provide recommendations for upgrades
and modifications to improve system performance.
·
Develop prototypes to provide
feasibility analysis and conduct correlating product presentations
·
Create and maintain inventory of
tools and equipment required for testing and repairing purposes.
·
Perform tests on electronic equipment
and analyze and interpret test data, creating reports for review.
·
Provide support in adjusting,
calibrating and aligning components and units and record performance metrics.
·
Have practical experience in repair
of measuring equipment’s and soldering.
Qualifications
·
A Diploma Electronics,
Telecommunication/Instrumentation
·
KCSE certificate with a minimum grade
of C plain
·
At least three years’ experience a
similar role
·
Proficiency in workshop Operations.
Polytechnic Matron
JOB GROUP J
This
position is responsible for ensuring that the Students facilities meet the set
standards.
Responsibilities
·
Take responsibility with other
members of the Deans office for supervising students.
·
Maintain close liaison with the
Polytechnic Management at all times concerning students issues.
·
Ensure that the buildings, halls and
hostels are used for the right purpose.
·
Report repairs required immediately
to the Estates and Maintenance Department.
·
Participate in a programs of
continual risk assessment within the Polytechnic as required by Health and
Safety guidelines.
·
Maintain close liaison with the
Dispensary at all times concerning students medical provision.
·
Monitor standards achieved by
cleaners and other support agencies within the Boarding Department and report
on any deficiencies to Operations.
·
Undertake such other duties as the
Dean of students may reasonably require.
Qualifications
·
A Diploma in Catering and
Accommodation from a recognized institution.
·
At least five years’ experience in a
similar position.
·
A person who loves working with young
adults and have previously engaged with teen and youth
programmes to help them develop holistically.
·
Friendly and loving, sensitive and
responsive for the needs of young adults.
·
Patient, flexible and open minded
with excellent communication and listening skills.
·
Discreet and adhere to
confidentiality.
·
Ready to learn and a great team
player
How to Apply
All
Applications should include a cover letter, CV, Copies Certificates and
Testimonials to be addressed to:
The Chief Principal,
Kabete
National Polytechnic,
P.O.
BOX 29010-00625,
Nairobi.
NB
All
applications should be received by 11th June 2019.
KNP
is an equal opportunity employer, women and persons with disabilities are
highly encouraged to apply.