Job Summary
The Executive Administration Officer
provides efficient administrative support to the Country Director and the
Senior Management Team (SMT) . S/he enhances effectiveness and efficiency
of the team by providing information management support and enhancing
coordination of the CD’s office and the Country Program.
Responsibilities
·
Efficient Management of the Country
Director’s calendar and scheduling appointments
·
Management of the work flow for the
Country Director’s office, maintaining and following up on action plans and
general office correspondences.
·
Coordinate meetings to include
setting the agenda, venue, minutes and managing deliverables from relevant team
members; closely and regularly collaborates and communicates with SMT members
·
Oversee Country Director’s travel,
including planning, management of logistics schedule, preparation, and
follow-up with key principals involved.
·
Country Program Support ensuring
follow through of actions agreed upon during SMT and other strategic meetings.
·
Working closely with the Project
Managers collate monthly management report and submit to the Country Director
and HQ office.
·
Working closely with Country
Communication and Advocacy Manager prepare draft speeches, talking points and
presentations for the Country Director as needed
·
Support planning of strategic events
such as breakfast stakeholder meetings, conferences, staff meetings among
others
·
Coordination of in country donor
reporting timeliness with relevant managers and HQ focal person (Country
Officer).
·
Liaise closely with the other staff
in facilitating operations and effectiveness of the Country Director’s office
·
Support Global Leadership Team in
country itinerary logistics.
·
Manage the consultancy documentation
and approval of training contracts by the Country Director
·
Maintain an updated database of key
stakeholders/ partners relevant to the Foundation Mission
·
Maintenance of the filing/archiving
system ensuring safekeeping of confidential materials.
·
Other duties as assigned
Qualifications
·
A Bachelor’s Degree in Business
Management, Communication, Social Sciences or other relevant qualification
·
Advanced degree in Project
Management, Communication, MPH will be an added advantage
·
At least 3 Years’ experience in
NGO/INGO preferably in the Development/ Corporate sector
·
Demonstrated, excellent communication
and report writing skills
·
Highly self-motivated, self-directed
and quick to respond to rapidly changing demands.
·
Highly organized with excellent
attention to detail and follow-through while managing multiple tasks.
·
Strong team player with good people
skills.
·
Proficient Computer skills (Ms Word,
Ms Excel, Ms Power Point).
Competencies
The Foundation expects all employees
to possess the fundamental competencies of interpersonal skills, communication,
accountability, continual learning, and driving results. The ideal candidate
will either be proficient or advanced in the following set of competencies, specific
to this position’s level of Individual Contributor:
·
Problem
Solving – Problem solving is a person’s
ability to use critical thinking to identify and analyze problems, weigh
relevance and accuracy of information, generate and evaluate alternative solutions,
and makes recommendations.
·
Flexibility – Flexibility is a person’s ability to be open to
change and new information and rapidly adapt to new information, changing
conditions, or unexpected obstacles.
·
Resilience – Resilience is a person’s ability to deal
effectively with pressure, remain optimistic and persistent under adversity,
and recover quickly from setbacks.
·
Time
Management – Time management is a person’s
ability to effectively manage one’s time and resources to ensure that work is
completed efficiently.
How To Apply
The closing date is 07 June, 2019.
Only short listed candidates will be contacted.
EGPAF is an equal opportunity
employer. Please visit our website www.pedaids.org for more information about
the Foundation
EGPAF does not require applicants to
pay any fee at whatever stage of the recruitment and selection process.
