Job Summary
Responsible for providing the Chief Finance Officer with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Finance Office ensuring professional and timely execution of all tasks.
Responsible for providing the Chief Finance Officer with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Finance Office ensuring professional and timely execution of all tasks.
Qualification
·
Communication skills – written and
verbal
·
Good planning and organization skills
·
Ability to prioritize
·
Good problem assessment and problem
solving
·
Ability to gather and monitor
information
·
Good attention to detail and accuracy
·
Flexibility
·
Adaptability
·
Good customer service skills
·
Good team player
Responsibilities
·
Responsible for daily communications
including maintenance of calendar and appointments for the CFO and ensuring
that schedules align with CFO’s priorities and commitments.
·
Serves as administrative liaison for
all positions reporting to the CFO. Acts as the CFO’s representative and first
point of contact to employees, executives, external partners and customers
·
Schedules and coordinates internal
and external appointments and meetings, agenda, presentations and report
preparations.
·
Compile, transcribe, and distribute
minutes of meetings.
·
Attend meetings in order to record
minutes
·
Provide administrative support for
the completion of documentation of Board agenda items.
·
Liaise with the heads of departments
to design and implement records management policies and retention schedules
·
Screening phone calls, enquiries and
requests, and handling them when appropriate;
·
Dealing with incoming email, faxes
and post, often corresponding on behalf of the manager;
·
Carrying out background research and
presenting findings;
·
Preparing documents, briefing papers,
reports and presentations;
·
Organising and attending meetings and
ensuring the CFO is well prepared for meetings
·
Organize daily/ weekly departmental
meetings.
·
Develop action list from department
meetings. Carry out follow-up jobs according to the time schedule/ tracking
assigned project steps/timetables and project documentation.
·
Devising and maintaining office
systems, including data management and filing;
·
Coordinate all CFO’s travel
arrangements. Arranges corporate travel and meetings by developing itineraries
and agendas; booking transportation and arranging meeting accommodations.
Initiates and coordinates travel schedules for all expatriates (flight,
accommodation & transfers