Principal Office Administrator
Job Reference: ACA/POA/6
Job Reference: ACA/POA/6
Responsibilities
The
Principal Office Administrator is responsible to the Executive Director and
will be :-
·
Supervising staff under the Executive
Director’s office;
·
Co-ordinating the general
administration of the Executive Director’s office;
·
Maintaining the standing imprest of
the Executive Director’s office;
·
Managing the Executive Director’s
diary;
·
Coordinating appointments and travel
itineraries for the Executive Director;
·
Attending to visitors/clients;
·
Handling telephone calls;
·
Coordinating schedules of meetings;
·
Ensuring security of office records,
equipment and documents including classified materials;
·
Maintaining an up to date filing
system in the office;
·
Establishing and monitoring
procedures for record keeping of correspondence and file movements;
·
Preparing responses to simple routine
correspondence;
·
Managing office protocol and
etiquette;
·
Supervising office cleanliness;
·
Managing petty cash;
·
Ensuring security, integrity and
confidentiality of data; and
·
Undertaking any other office
administrative services duties that may be assigned.
Qualifications
For
appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-
·
Served in the grade of Chief Assistant
Office Administrator, for a minimum period of three (3) years;
·
Bachelors’ degree in secretarial
studies or bachelor of business and office management from a recognized
institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
·
Certificate in secretarial management
course lasting not less than three (3) weeks from Kenya school of government or
any other recognized institution;
·
Certificate in senior management
course lasting not less than four (4) weeks from a recognized institution;
·
Certificate in computer applications
from a recognized institution;
·
Demonstrated professional competence
in management of office and administrative services.
How to Apply
The
candidate must attach copies of the following documents:
·
National Identity Card
·
Academic: Professional Certificates
and testimonials
·
Higher Education Loans Board (HELB),
·
Kenya Revenue Authority (KRA)
·
Criminal Investigation Department
(CID),
·
Ethics and Anti-Corruption Commission
(EACC); and
·
Credit Reference Bureau (CRB)
·
Any other relevant supporting
documents.
All
applicants MUST download the Bio Data Form, fill, print and submit to the undersigned.
Applicants
MUST also fill the Online Form and submit it online accordingly.
The
bio data form and copies of certificates MUST be sent through the post office
or hand delivered to our offices. All application envelopes MUST be referenced as per the position applied for.
Failure
to follow the instructions above will lead to automatic disqualification.
The
Anti-Counterfeit Authority is an equal opportunity employer. Persons living
with disabilities, from marginalized communities and female candidates who meet
the job specifications are encouraged to apply. Only shortlisted candidates
will be contacted.
Any
attempt to directly or indirectly canvas shall lead to automatic
disqualification. All applications should be received by the undersigned not
later than 30th April 2019 at 5:00pm.
Executive Director
Anti-Counterfeit Authority
3rd floor, National Water Plaza
Dunga Road, Industrial Area
PO BOX 47771-00100
Nairobi
Anti-Counterfeit Authority
3rd floor, National Water Plaza
Dunga Road, Industrial Area
PO BOX 47771-00100
Nairobi