Chief ICT Officer
Reporting To: Director Corporate Services
Senior Accountant
Reporting To: Director Corporate Services
Directorate:
Corporate Services
Unit/Department:
Information & Communication Technology
Grade:
CAJ 4
Terms
of Employment: Permanent and Pensionable
Duties
and responsibilities entail:
Responsibilities
·
Develop corporate Information
Communication Technology (ICT) strategy, policies and procedures by evaluating
the organizational strategic objectives, identifying challenges, evaluating
trends, and anticipating requirements.
·
Define standards associated with
information management on appropriate hardware and software and maintain
quality service by establishing and enforcing high-quality in ICT delivery and
management.
·
Develop and manage ICT budgets in
line with the organization’s overall objectives of government sector audits
·
Design and implement the data
protection and security strategy to ensure data security and disaster recovery
measures are in place
·
Effectively lead business processes
automation by conducting automation feasibility studies, requirements analysis,
and cost comparisons & benefit analysis
·
Ensure disaster recovery systems are
fully operational at all times to assure business continuity of all digital
information in the Commission.
·
Manage the ICT department and advice
the commission on practical ICT requirements
·
Ensure staff development and arrange
for user training programs to ascertain that all system users are conversant
with the relevant skills necessary to output on assignments.
·
Manage service level agreements and
other contract for the ICT unit in order to acquire comprehensive service
delivery
·
Oversee the application and
enforcement of the ICT procedures for the efficient operation of all the
Commission’s systems
Operational and Project Management
·
Design, implement and manage the
network infrastructure for local and wide area networks (LAN/WAN) for the
Commission’s communication
·
Provide the technical support for
maintenance of the Commission’s intranet, website and other online platforms in
support of the communications department of the Commission
·
Assess and carry out proactive market
research and recommend on new technology to be adopted
·
Oversee the provision of technical
support for all hardware and software by external suppliers and ensure quality
merchandising for the Commission
·
Monitor ICT projects by reviewing
their progress and evaluate the milestones achieve.
·
Plan, deliver and report regular ICT
performance improvement programs and any ad-hoc changes that may need to be
implemented;
·
Ensure that the Commission’s ICT
systems are performing effectively, efficiently and any changes made are in
accordance with best practice standards;
·
Plan and coordinate the installation
and maintenance of efficient and effective audio and video communication
systems linking the Commission’s headquarters with the regions;
·
Monitor, diagnose and troubleshoot
the ICT network, which includes but not limited to routers, switches,
application & database servers and telephony communication systems for
optimal service availability;
·
Review and recommend approval for
software and solutions requests to assure compatibility with the technical
environment, security and accessibility;
·
Ensure proper management of
organizational systems i.e. patch management, antivirus management and change
management as guided by best practices and approved change management policy
& procedures;
·
Responsible for all systems/data
protection in line with approved data protection procedures and best practice
standards;
IT Security and Risk Management:
·
Preserve t h e Commission’s information
assets by developing and implementing disaster recovery and assurance
procedures as well as information security and appropriate control structures;
·
Provide leadership, direction and
guidance in assessing and evaluating information and data security risks;
·
Develop, implement and administer ICT
security standards as well as services and tools to address and mitigate ICT
security risks;
·
Responsible for day to day
maintenance of the DR plan, ensuring that any system changes are reflected in
the plan;
·
Conduct and/or coordinate systems IT
audits of new and existing technologies not limited to vulnerability and
penetration testing.
Qualifications
·
Master’s degree in Information
Systems, Information Technology Management, Computer Science or any other ICT related
discipline from a recognized institution
·
A Bachelor’s degree in Computer
Science, Information Technology, Information Systems; or any other ICT related
discipline from a recognized institution
·
At least 10 years’ experience, 5
years of which must be in a similar role preferably in management within the
public sector
·
Microsoft Professional Certification
(MCP/MCITP/MCSE/MCSA);
·
Cisco Certified Network Professional
(CCNP)
·
Be a member of a professional IT and
/or computing body such as ISACA
·
Meet the requirements of Chapter 6 of
the Constitution of Kenya 2010.
Other Key Skills:
·
Knowledge of Cisco Router, switch and
firewall configuration in LAN and WAN environments backed up by relevant
professional certifications;
·
Knowledge of Windows Server 2008/12
environments and administration;
·
Be proficient in Microsoft Office
applications;
·
Have proven leadership and
supervisory experience
·
Have a proven track record in
delivering business application and process automation projects with key
interfaces to management and senior management within an organizational
setting;
·
Have excellent communication,
interpersonal and problem solving skills;
·
The job holder must be self-
motivated and be able to work with minimal supervision
Legal Officer
Reporting
To: To Director Legal & Advisory Thro’ Manager, Legal &
Advisory
Directorate:
Legal & Advisory
Unit/Department:
Legal
Grade:
CAJ 6
Terms
of Employment: Permanent And Pensionable
Responsibilities
·
Attend to clients on matters relating
to Commission’s mandate and offering legal advice thereon;
·
Represent the Commission in legal
proceedings including amicus briefs;
·
Assist the Commission in conducting
hearings, inquiries and investigations in matters falling within its mandate;
·
Conduct legal research on matters
relating to administrative justice and other legal matters;
·
Promote and facilitate resolution of
complaints and disputes through mediation and reconciliation;
·
Prepare periodic reports on
complaints investigated and remedial action taken by the
Commission;
·
Prepare Legal and Advisory opinions;
·
Provide recommendations or remedial
alternatives for resolution of disputes;
·
Any other duty assigned by the
Commission.
Qualifications
·
Have a Bachelor of Laws Degree (LL.B)
from a recognized university.
·
A current and valid practicing
certificate
·
Post graduate diploma in Law
·
Be an Advocate of the High Court of
Kenya with a current practicing certificate.
·
Ability to undertake research and
provide sound legal opinions
·
At least 5 years of post-admission
experience
·
Knowledge and exposure to Alternative
Dispute Resolution will be an added advantage
·
Have excellent interpersonal,
presentation and communication skills.
·
Meet the requirements of Chapter six
of the Constitution of Kenya 2010.
Records Officer
Reporting
To: Senior Records Management Officer through Manager HR
&
Administration
Directorate:
Corporate Services
Unit/Department:
Records Unit
Grade:
CAJ 9
Terms
of Employment: Permanent and Pensionable
Responsibilities
·
Implement the outlined records
management information and manual system for all documents as directed by the
senior management
·
Ensure safe custody of records
through the facilitation of retrieval of records and prompt record filing
·
Conduct regular file audit and
creation of new records as appropriate to maintain an accurate classification
scheme
·
Receive all incoming mail to action
officers, sort, file and disseminate as necessary
·
Ensure safety and security of all the
commission’s record and update electronic databases
·
Ensure closed and on-going files are
sequentially arranged for easy access to the commission staff when sought out
·
Prepare complaints master lists for
the legal department to support them to meet the mandate of the Commission
·
Offer technical support to the
secretariat staff on classification of records
·
Oversee the periodic records audit
and appraisals to determine those to be archived or disposed
·
Replacement of worn out file folders
as part of the records maintenance procedures
·
Any other duty assigned by the
Commission.
Qualifications
·
Diploma in records management OR any
related field
·
At least three years of service in a
comparable position in a reputable organization.
·
Knowledge of the Records Disposal Act
Cap 14 of the Kenyan law
·
Meet the requirement of Chapter six
of the Constitution of Kenya 2010.
·
Good Communication, interpersonal and
problem solving skills
·
Ability to work under pressure and
work well with teams.
Research & Investigations Officer
Reporting
To: Director Research and Investigations
Directorate:
Research and Investigations
Grade:
CAJ 6
Terms
of Employment: Permanent and Pensionable
Responsibilities
·
Undertake detailed research and/or
specific and systemic investigations on cases at the Commission;
·
Collect information, gather, recover,
analyse evidence and organize it in statements, sets of records and facts to
inform investigations;
·
Compile, produce and submit
investigations and research reports;
·
Record statements from complainants,
witnesses and respondents;
·
Coordinate and ensure safe custody of
all investigative records and evidence;
·
Conduct undercover investigations and
surveillance operations as need be;
·
Gather necessary information for
purposes of vetting of persons appointed to public offices where applicable;
·
Implement best practices, policies,
procedures and systems for research and investigations on administrative
justice and access to information matters;
·
Documenting all research and
investigations carried out in concise, factual and timely manner;
·
Monitor and evaluate the status and
nature of various complaints as tracked over time to determine trends and note
patterns of maladministration and access to information matters to predict
future practices and mitigate occurrences;
·
Any other duties as may be assigned
from time to time.
Qualifications
·
A Bachelor’s degree in any of the
following disciplines: Forensic Science, Criminal Justice, Criminology, Law
(Human Rights) and any other related Social Science degree qualifications from
a recognized institution; and
·
Diploma in forensic/ fraud/criminal
investigations from a recognized institution will be an added advantage
·
Certificate in Fraud Examination,
Forensic investigations or any related investigations field
·
A minimum of 5 years work experience
in forensic investigations, fraud prevention/fraud risk governance is essential
·
Meets the requirements of Chapter six
of the Constitution of Kenya.
Other Key Skills:
·
The candidate must demonstrate
excellent interpersonal and communication skills;
·
The candidate must demonstrate
unquestionable integrity and confidentiality in their work.
·
The candidate must have an in-depth
understanding of research and investigation processes with excellent analytical
and interviewing skills
Senior Accountant
Reporting To: Finance Manager
Directorate: Corporate Services
Unit/Department: Accounts
Grade: CAJ 5
Terms of Employment: Permanent And
Pensionable
Responsibilities
·
Supervise the accounts staff in the
finance unit of the Commission to ensure utmost output
·
Ensure the financial records and monthly
reports of expenditure are properly examined when processing payments in
accordance with the public financial accounting procedures
·
Ensure the commission complies with
statutory deductions such as Pay As You Earn (PAYE),
·
National Hospital Insurance Fund
(NHIF) and corporate tax payments in a timely manner
·
Bank reconciliation of the various
accounts operated by the Commission
·
Ensure the cash books are properly
maintained to guarantee proper cash management controls as per the laid down
policies and procedures
·
Prepare periodic financial statements
as required by management and the statutory bodies for presentation to the
Commission Secretary by the Finance Manager
·
Maintain updated records of accounts
·
Follow up on endorsed vendor payments
and other transactions with the National Treasury and Central Bank of Kenya for
timely exchequer releases
·
Participate in budget making process
·
Authorize payments to suppliers,
service providers and employees of the Commission as required
·
Process vendor payments in International
Financial Management Systems (IFMIS)
·
Any other duty assigned by the
Commission.
Qualifications
·
A Bachelor’s degree in Commerce
(Finance or accounting option) or any other relevant degree from a recognized
institution
·
Must be a certified Public Accountant
(CPA K) or a member of Association of Chartered Certified Accountant (ACCA
Finalist)
·
Must have at least five (5) years of
service in a comparable position from a reputable firm
·
Knowledge of public sector budgeting
·
Knowledge of public financial management
act
·
Knowledge of professional code of
conduct for accountants in the public sector
·
Good Communication, interpersonal,
organizational, problem solving and supervisory skills
·
Meet the requirements of Chapter six
of the constitution of Kenya 2010.
Clearance/Compliance Certificates
Successful candidates will be
required to provide copies of clearance or compliance certificates from:
·
Kenya Revenue Authority
·
Ethics & Anti-Corruption
Commission
·
Directorate of Criminal
Investigations (CID)
·
A credit reference bureau
·
Higher Education Loans Board
How to Apply
Visit our website www.ombudsman.go.ke for
detailed job specifications and other requirements. People living with
disability are encouraged to apply.
The closing date is on 3rd May 2019
at 4.30pm.
The applications should be addressed
to:
THE COMMISSION SECRETARY/CEO
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WEST END TOWERS – WAIYAKI
WAY
P.O. BOX 20414 CITY SQUARE, 00200
NAIROBI
The Commission on Administrative Justice
is an Equal Opportunity employer.
Only shortlisted candidates will be
contacted.
