Internal Auditor
Job Reference: ACA/CIA/5
Job Reference: ACA/CIA/5
Starting
Basic Salary: – Kshs 103,394
Responsibilities
The
Chief Internal Auditor is responsible to the Assistant Manager, Internal
Auditor for: –
·
Carrying out routine Audits in
accordance to policies and procedures.
·
Preparing timely and accurate
reports.
·
Participating in preparation of audit
procedures of a given assignment in collaboration with supervisors
·
Drafting audit reports on assignment
for review with supervisor
·
Carrying out audit tests and
procedures as instructed
·
Carrying out verifications of payment
documents as per approved procedures
·
Checking maintenance of accurate
accounting records
·
Conducting special audit assignments
as assigned
·
Participating in preparation of
annual audit programme.
·
Perform any other duties as may be
assigned.
Responsibilities
For
appointment to this grade, an officer must have: –
·
Masters degree in Business
Administration or related disciplines;
·
Bachelor’s degree in Commerce,
Business Administration, Economics, Statistics, Sociology, or related
disciplines;
·
Obtained Certified Public Accountants
CPA(K) or its equivalent from a recognized Institution;
·
At least six (6) years working
experience, three (3) of which must have been at a managerial level in Auditing
·
Attended a Senior Management Course;
and
·
Membership to the Institute of
Certified Public Accountants of Kenya
HR & Admin Officer
Job Reference: ACA/CHRAO/5
Starting
Basic Salary: – Kshs 103,394
Responsibilities
The
Chief Human Resource and Administration Officer is responsible to the Assistant
Manager Human Resource and Administration for:-
·
Implementing strategies, policies,
and standards pertaining to human resource planning, recruitment and staff
establishment.
·
Reviewing and implement training
programme and development policies and strategies for Human resource of the
Authority.
·
Ensuring implementation of
disciplinary process for management staff and maintenance of policies that
foster industrial peace.
·
Administering staff insurance
policies; and medical scheme.
·
Compiling and monitor staff numbers
vis-à-vis approved establishments.
·
Maintaining of staff data base and
records, ensuring confidentiality of data therein.
·
Coordinating personnel issues such as
leave schedules, and keeping records of the same; coordinate staff welfare
activities
·
Ensuring compliance with labour laws
and other government regulations on workforce in consultation with the legal
department
·
Implementing sound employee relations
and job satisfaction programmes including incentives scheme
·
Preparing and coordinating of payroll
data (include taxation remittance to KRA)
·
Staff training and careers
development programs
·
Implementing of HR work plans, and
generation of quarterly reports
·
Perform any other duties as may be
assigned.
Qualifications
For
appointment to the grade of Chief Human Resource and Administration Officer, a
person must have:
·
Masters degree in Human Resource
Management or its equivalent from a recognized institution;
·
Postgraduate Diploma in
Personnel/Human Resource Management or its equivalent from a recognized
institution;
·
Bachelor of Arts degree in Social
Sciences (Sociology, Economics, Public/Business Administration, Commerce) or
its equivalent from a recognized institution;
·
at least six (6) years working
experience, three (3) of which must have been at a managerial level in Human
Resource and Administration;
·
Membership of a relevant professional
body in good standing; and
·
Senior Management Course.
Supply Chain Officer
Job Reference: ACA/CSCMO/5
Starting
Basic Salary: – Kshs 103,394
Responsibilities
The
Chief Supply Chain Management Officer is responsible to the Assistant Manager,
Supply Chain Management for:-
·
Preparing papers for relevant tender
committees as per Authority’s guidelines;
·
Preparing of contracts agreements as
per established procedures;
·
Participating on tender opening and
commercial analysis in liaison with other departments, Section and Units;
·
Participating in the development, implementation
of the procurement policy and procedures for the Authority.
·
Receiving requisitions from the
departments/units for development of procurement schedule;
·
Preparing and send out tender bidding
documents/requests for regular and specialized supplies of goods and services;
·
Scheduling procurement in line with
the budget;
·
Participating in ensuring that Best
Practices are employed in the supply chain management;
·
Facilitating prompt and accurate
delivery of goods, services or equipment following the award of tenders or
orders;
·
Facilitating receipt, verification,
inspection and posting (into stock cards) of ordered goods, to ensure
compliance to order specifications;
·
Preparing inventory coding and
classification and maintain it on equipment and tools, and ensure proper
inventory control;
·
Monitoring usage of purchases and
supplies to ensure that irregularity, duplication and wastage is minimized;
·
Preparing tender schedules before
awarding of local purchase orders, and local service orders;
·
Participating in carrying out
periodic stock takes;
·
Perform any other duties as may be
assigned.
Qualifications
For
appointment to the grade of Chief Supply Chain Management Officer, a person
must have:-
·
Masters degree in Business
Administration procurement/ Social Sciences/ Purchasing/Commerce/ Economics or
related discipline
·
Bachelor degree in Business
Administration procurement/ Social Sciences/Purchasing/Commerce/ Economics or
related discipline;
·
At least six (6) years working
experience, three (3) of which must have been at a managerial level in Supply
Chain Management
·
CIPS professional final stage
·
Membership of KISM in good standing;
·
Attended a senior Management Course.
Legal Services Manager
Job Reference: ACA/MLS/3
Starting
Basic Salary: – Kshs 154,439
Responsibilities
The
Manager Legal Services is responsible to the Deputy Director Enforcement, Legal
Services for:-
·
supervising, managing and
administering legal matters in the Authority;
·
formulating, implementing and
evaluating policies on research, enforcement and legal matters;
·
developing strategies for stakeholder
consultations and engagements;
·
taking legal action where necessary
to protect the interests of the Authority in pursuance of its mandate;
·
liaising with external law firms on
litigation involving the Authority either in pursuance of its mandate or other
claims;
·
providing legal counsel on legal and
legislative issues impacting on the Authority;
·
providing legal support and services
to the programmes in which the Authority will be involved and advising
theAuthority on legal issues;
·
preparing budget estimates, work plan
and procurement plans for the Division;
·
being responsible for the
implementation and realization of the Division’s strategic plans and
objectives;
·
review of files and drafting of legal
opinions;
·
implementing performance appraisal
systems in the Division; and
·
performing any other duty as may be
assigned by the Executive Director
Qualifications
For
appointment to the position of Manager, Legal Services, a person must have:-
·
Masters degree in Law or Business
Management/Administration;
·
Bachelor of Laws (LLB) degree from a
recognized institution;
·
Must be an advocate of the High Court
of Kenya in Good standing
·
At least ten (10) years working
experience, five (5) of which must have been at a managerial level in
litigation;
·
Demonstrated managerial,
administrative and professional competence in work performance;
·
Attended a strategic leadership
course not lasting less than four (4) weeks.
Accountant
Job Reference: ACA/SA/6
Starting
Basic Salary: – Kshs 98,958
Responsibilities
The
Senior Accountant is responsible to the Chief Accountant and will be: –
·
Processing payments as per
established procedures and policies
·
Capturing invoices/certificate of
contract into the system
·
Reviewing payments vouchers to ensure
compliance to approved procedures
·
Supervising daily cash count and
posts transactions as per approved systems
·
Liaising with suppliers to facilitate
reconciliation of accounts
·
Sorting out the reconciliation items
in the bank statements, payroll and accruals accounts
·
Processing payments and making
appropriate entries into staff bank accounts
·
Carrying out reconciliations of
salaries and wages accounts as per approved procedures and policies
·
Preparing payroll as per approved
procedures and policies
·
Maintaining accurate accounting
records
·
Ensuring that all revenues/incomes
are receipted and banked intact as per laid down procedures.
·
Ensuring that all banking
reconciliation is done promptly and timely follow-ups made on any identified
discrepancies
·
Ensuring proper accounting for the
petty cash and effective management of imprest system from various departments.
·
Participating in the process of
conducting annual stock takes and reconciliation of the same to the respective
ledger accounts.
·
Maintaining a fixed asset register
ensuring that assets purchased are properly recorded on the register.
·
Reconciling accounts of debtors as
per policy and procedures
·
Preparing of external audit schedules
as directed by the Head of Finance.
·
Preparing monthly management accounts
for the management
·
Ensuring statutory deductions and
payments are remitted to the respective authorities
·
Perform any other duties as assigned.
Qualifications
For
appointment to the grade of Senior Accountant, the officer must have:-
·
Bachelor’s degree in Commerce,
Business Administration, Economics, Statistics, Sociology, or related
disciplines;
·
Obtained Certified Public Accountants
CPA(K) or its equivalent from a recognized Institution;
·
At least four (4) years working
experience in Finance & Accounting;
·
Attended a Senior Management Course;
and
·
Must be a member of Institute of
Certified Public Accountants of Kenya.
Office Administrator
Job Reference: ACA/POA/6
Responsibilities
The
Principal Office Administrator is responsible to the Executive Director and
will be :-
·
Supervising staff under the Executive
Director’s office;
·
Co-ordinating the general
administration of the Executive Director’s office;
·
Maintaining the standing imprest of
the Executive Director’s office;
·
Managing the Executive Director’s
diary;
·
Coordinating appointments and travel
itineraries for the Executive Director;
·
Attending to visitors/clients;
·
Handling telephone calls;
·
Coordinating schedules of meetings;
·
Ensuring security of office records,
equipment and documents including classified materials;
·
Maintaining an up to date filing
system in the office;
·
Establishing and monitoring
procedures for record keeping of correspondence and file movements;
·
Preparing responses to simple routine
correspondence;
·
Managing office protocol and
etiquette;
·
Supervising office cleanliness;
·
Managing petty cash;
·
Ensuring security, integrity and
confidentiality of data; and
·
Undertaking any other office
administrative services duties that may be assigned.
Qualifications
For
appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-
·
Served in the grade of Chief
Assistant Office Administrator, for a minimum period of three (3) years;
·
Bachelors’ degree in secretarial
studies or bachelor of business and office management from a recognized
institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
·
Certificate in secretarial management
course lasting not less than three (3) weeks from Kenya school of government or
any other recognized institution;
·
Certificate in senior management
course lasting not less than four (4) weeks from a recognized institution;
·
Certificate in computer applications
from a recognized institution;
·
Demonstrated professional competence
in management of office and administrative services.
How to Apply
The
candidate must attach copies of the following documents:
·
National Identity Card
·
Academic: Professional Certificates
and testimonials
·
Higher Education Loans Board (HELB),
·
Kenya Revenue Authority (KRA)
·
Criminal Investigation Department
(CID),
·
Ethics and Anti-Corruption Commission
(EACC); and
·
Credit Reference Bureau (CRB)
·
Any other relevant supporting
documents.
All
applicants MUST download the Bio Data Form, fill, print and submit to the undersigned.
Applicants
MUST also fill the Online Form and submit it online accordingly.
The
bio data form and copies of certificates MUST be sent through the post office
or hand delivered to our offices. All application envelopes MUST be referenced as per the position applied for.
Failure
to follow the instructions above will lead to automatic disqualification.
The
Anti-Counterfeit Authority is an equal opportunity employer. Persons living
with disabilities, from marginalized communities and female candidates who meet
the job specifications are encouraged to apply. Only shortlisted candidates
will be contacted.
Any
attempt to directly or indirectly canvas shall lead to automatic
disqualification. All applications should be received by the undersigned not
later than 30th April 2019 at 5:00pm.
Executive Director
Anti-Counterfeit Authority
3rd floor, National Water Plaza
Dunga Road, Industrial Area
PO BOX 47771-00100
Nairobi
Anti-Counterfeit Authority
3rd floor, National Water Plaza
Dunga Road, Industrial Area
PO BOX 47771-00100
Nairobi