Administration Job in Nairobi

Administration Manager

Location: Ngong Road, Nairobi

Our client, a cloud-based merchant technology company, is recruiting for an Administration Manager to join their team..

Job summary: Ensure smooth running of the organization by managing office administration tasks, suppliers and customers

Duties & Responsibilities:

·         Manage internal suppliers which include rent, utilities, office consumables, professional services ( accounting, audit legal, insurance etc);

·         Work closely with all service providers for outsourced services;

·         Manage customer related supplies by managing Local and International Hardware and Software vendors to ensure optimum inventory levels are always maintained;

·         Manage customers by ensuring prompt collection of accounts receivables from new customers as well as renewals from existing customers;

·         Ensure Prompt delivery of hardware and liaise with deployment teams to ensure installations are done within stipulated SLA to minimise account receivable challenges;

·         Properly record all customer invoices and supplier bills for expenses in the company’s financial management system;

·         Manage and account for Petty Cash related expenses;

·         Assist in reconciling Directors advances for business related expenses;

·         Assist in Planning and execution of company events i.e team building,strategic planning retreats, in-house training sessions etc;

·         Maintain C level calendar, book appointments, and act as first point of contact for external customers;

·         Ensure proper coding of all company assets and maintain the register; keep track of all the office assets, allocate the assets to staff members and ensure asset allocation details are well maintained;

·         Ensure all company assets are included in the insurance cover;

·         Ensure that sellable inventory is secured

·         Develop, review, and improve administrative systems, policies, and procedures;

·         Submit bi-weekly collection reports to the management;

·         Perform any other duties as may be assigned from time to time.

Key Requirements & Competencies

·         Bachelor’s degree in Business Administration/Management, Communications or a related field;

·         3+ years of experience with at least 1 year in a supervisory role;

·         Positive attitude towards work;

·         Accountable and self-disciplined;

·         Experience using financial management systems such as Zoho books;

·         Able to thrive in an environment that values entrepreneurial ethic and transparency;

·         Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills;

·         Ability to plan for and keep track of multiple projects and deadlines;

·         Excellent numerical and report writing skills.

Deadline: Interested parties should send their online applications on or before 3rd May 2019

Correspondence: Detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.