Job Title: Accounts Payable
Department: Finance & Accounting
Department: Finance & Accounting
Reports to: Head Accountant
Location: Kisumu, Kenya
Gross Salary: KShs 35,000 – 40,000
Job Purpose: Assists the head accountant in
running accounting and control functions of the company and ensure proper funds
management.
Duties:
·
Liaise and follow up with suppliers
to request for invoices for payment for goods/services consumed.
·
Reconcile/review on daily basis,
accounts payable transactions in the suppliers’ accounts. Ensure that all
monthly suppliers’ statements tally with suppliers’ ledger in
·
Maintain vendor/suppliers files
clearly indicating the serialization or other form of filing. Suppliers’
invoices should be filed in chronological and alphabetical order. Cheque
payment voucher/Remittance advice should be kept in a separate file arranged in
serial Oder. Serial number should be cheque number.
·
Provide supporting documentation for
audits with regards to the suppliers/Accounts payables accounts.
·
Produced monthly aging reports for
all suppliers to determine the period it takes to make payments to suppliers.
·
Maintain listing of accounts payables.
·
Receive suppliers’ invoices from
store and confirm posting accuracy, all supporting documents such as LPO,
Delivery notes and GRN are attached.
·
Originate petty cash vouchers on
daily basis, ensure that they are serially numbered and post the same to the
fusion.
·
Maintain a petty cash expenditure
schedule in the format provided by Head Accountant. Ensure that all PCVs &
IOUs are properly authorized before posting. All PCVs should be filed in serial
order.
·
Ensure that Cash purchase control
account is reconciled against payments on daily basis. The account should
always read nil balance.
·
Preparation of suppliers’ payment on
weekly basis or on demand and posting the same to fusion.
·
Generate and send out Debtor’s
invoices on daily basis. Ensure that all checked out guest with balances are
furnished with invoices for payment on daily basis
·
Follow up on, collect and allocate
payments on daily basis.
·
Perform debtor’s reconciliations on daily
basis.
·
Monitor customer accounts details for
non-payments, delayed payments and other irregularities on daily basis.
·
Research and solve payment
discrepancies on daily basis.
·
Generate aged analysis of debtors on
monthly basis.
·
Maintain accounts receivable customer
files and records on daily basis.
·
Transfer and reconcile credit card
payments from credit card control account to bank on daily basis.
·
Ensure all other control account such
as direct bank deposit, M-Pesa, Cheque received and control accounts are zeroed
at end of the day.
·
Prepare bank deposits.
·
Develop a recovery system and
initiate collection efforts.
·
Communicate with customers via phone,
email or personally.
·
Update and report on debtor’s
collection schedule on Friday or upon request.
·
Perform bank reconciliation on daily
basis.
·
Prepare VAT online return by 16th of
every month.PAYE,NHIF,NSSF
·
Prepare NSSF, NHIF, Catering levy and
PAYE return by 5th of every month.
·
Follow departmental procedures,
policies and SOPs.
·
Perform any other duties that may be
allocated to you by head accountant.
Qualifications
·
CPA 3 or equivalent qualifications.
·
Knowledge of Material control and
SunSystems will be an added advantage
·
At least three (3) years of practical
experience in a busy commercial organization preferably Hotel.
·
Experience in hospitality industry
desirable.
·
Good analytical and communication
skills.
·
Have proven knowledge and work
experience in computerized accounting system
Email your CV to frank.recruit2016@gmail.com
