Payables Accountant
Our client in the FMCG Industry is
looking to hire a Payables Accountant. He/she will be tasked with the
day-to-day management of all payment cycle activities in a timely and efficient
manner by providing financial, administrative and clerical support to the
organization.
Responsibilities
o Writing and posting cheques in the system while ensuring
correctness of the information.
o To maintain Petty cash that is adequate for the petty expenses
and ensures timely cash reimbursement
o Issuing Purchase Orders on approved quotations including stock
purchases
o Maintenance of PO register, follow up on undelivered and problem
orders to ensure that the goods and services are adequately delivered
o To escalate any monthly outstanding orders so that further
action can be taken by the management.
o Authenticate quotations for main services and goods and also
maintaining a quotations file for future records.
o Reconciling supplier accounts for any reconciling
items/transactions to get the correct and updated statement
o Receipt of suppliers bills, verification and request for
approval. Posting and filing the approved invoice voucher in outstanding/unpaid
invoice file.
o Produce costing for department utilities e.g. fuel, spares,
stationeries etc.
o Analyze all company costs Comparing with the budget costs and
escalating to the management for course of further action.
o Monitoring the SLA and ensuring they are renewed on time after
they expire.
o Receipt of stocks in the sage system to ensure that the stock
ledger reconcile with the physically received goods.
o Be involved in production of financial reports, P&L, Balance
sheet and management reports
o Closing of GITs with all the costs and produce the GIT ledger
for Approval on monthly basis and escalate delays of the invoices from the
supplier
o Prepare Wages summary and ensure payment of the same to avoid
delays.
o Ensure back up of that all the data done on timely basis to
avoid loss of any data.
o Participate in Internal and External Audit in producing the
required data and support documents.
o GIT account – monitoring stock in transit. Making the relevant
entries on receipt of invoices and payment on purchase, clearing and receipt of
goods to warehouse. Closing GIT on arrival of stock to warehouse
o Monitoring actual cost vs budget and making adjustment in the
books on receipt of full consignment to warehouse
o Manage GIT supplier accounts i.e. Product supplier, clearing and
forwarding agents and external warehousing.
o Bank agent for collection of cash, statements and any other correspondence
o Participate in Internal and External Audit
o Involved in production of financial reports
o Any other assignment by the management
Qualifications
o University Degree in Bcom (Finance/Accounting)
o CPA(K/T/U)
o At least 3 years’ experience in a similar position
o Excellent interpersonal skills
o Analytical and problem solving skills
o Effective verbal and listening skills
o Very effective organizational skills
o Be flexible
o Strong business ethics
o Strategic focus
o Personal Credibility, Honest, Trustworthy & High Integrity
o Leadership
o Strong personality, excellent oral and written communication
skills.
Purchaser (Fruits and Vegetables)
Our client in the export and import
of fresh fruits and vegetables seeks to hire a Purchaser. S/he will look for
the best combination of quality, price, payment terms and delivery speed &
negotiate contracts and policies with suppliers. S/he will also monitor
deliveries to ensure compliance with contracts.
Salary: 32K- 35K
Responsibilities
o Develop purchasing strategies and identify buying trends to keep
the business profitable
o Conduct self-guided research to become familiar with what
products are available as well as their costs and benefits
o Search available products to find the best combination of
quality, price, and delivery
o Negotiate policies and contracts with various suppliers
o Manage deliveries to confirm compliance with contracts
o Monitor stock levels and verify purchase requisitions
o Identify damaged or defective goods and work out an alternative
solution with the supplier
o Keep detailed records and prepare and submit necessary reports
o Maintain professional relationships with all key suppliers
o Attend various conferences, supplier plants, and vendor
interviews to stay informed about changes and advancements in the industry
Qualifications
o Major in agriculture or relevant course, diploma and
above
o At least 3-5 years’
experience in veggies and avocados purchasing
o Good contact with veggies and avocados farmers
with coordination with the farm manager
o Ability to give priority to whom has resource of fruits &
veggies.
o Good physical condition and hard-working.
o Extensive knowledge of
products- veggies and avocados
o Strong communication, negotiation, and persuasion skills
o Analytical and mathematical capabilities in order to compare
prices and quantities and consider vendor contract terms
o Ability to evaluate market conditions and various suppliers
o Keen eye for detail
o Willingness to make quick and thoughtful decisions on behalf of
the business
o Effective relationship building skills
Packaging Officer ( Fruits & Vegetables)
Our client in the export and import
of fresh fruits and vegetables seeks to hire a packaging officer. S/he will be
tasked with analyzing and determining all standards for packaging lines and
ensure compliance to all schedule for processes and develop and maintain all
packing orders effectively.
Responsibilities
o Monitor and recommend improvements in processes to increase
efficiency of packaging department and monitor inventory for warehouse and
maintain records of all physical transactions and prepare documents for same.
o Maintain and ensure compliance to packaging schedule and assign
specific tasks to all employees and monitor all packing equipment’s and
supplies.
o Coordinate with quality and warehouse departments to monitor
everyday activities of units and ensure efficient working of both manufacturing
and packaging department and ensure continuous improvement in same.
o Manage all work according to packing schedule and maintain an
inventory of materials and completion of all projects with required timeframe.
o Develop team environment in department and resolve all packing
issues in coordination with quality department.
o Develop and maintain professional relationships with all
external vendors and contractors and improve efficiency process through
incorporation of new technology.
o Implements quality control check to ensure the packaging meets
environment, health, and safety regulations
o Responsible for stacking and piling goods into their correct
containers and preparing them for shipment using various equipment.
o Provides staff with directions on materials and equipment for
each package.
o Review packing lists as well as mark and label containers
Qualifications
o Major in agriculture or relevant course, diploma above
o At least 3 years’ experience in veggies/fruits packing
o Familiar with veggies and avocados packing process will be an
added advantage
o Can be well acquainted with the demands from each different
markets（Europe middle
east）
o Responsible for the total workshop management, secure each
customer`s order.
o The ability to work well with others
o Physical skills like movement, coordination, dexterity and grace
o Should be able to carry out basic tasks on a computer or hand-held
device
Accountant
Our client in the export and import
of fresh fruits and vegetables seeks to hire a competent candidate to fill the
post of an Accountant. S/he will be responsible for the administration of
management accounts, organizational budgeting and the administration of
accounting processes.
Salary: 35k
Responsibilities
o Preparation of budgets and forecasts
o Preparation of tax computations and statutory returns
o Assist with analysis of monthly financial reports and report on
variances
o Ensuring prompt payment to and from suppliers
o Stock reconciliation for farm produce
o Managing payroll, statutory deductions, and tax returns
o Responsible for calculating cost pricing of work in progress
stock items
o Assist management in budgeting, cash flow forecasts and
financial reporting
o Maintain general ledger
o Conduct month end and year end close
o Preparation of monthly and year end general ledger
reconciliations
o Maintains and updates fixed asset register
o Cash flow management
o Manage book keeping and financial systems
o Maintain general ledger
o Analyze and interpret monthly operating or project performance
against budget
Qualifications
o A diploma in agricultural business/accounting/finance
o CPA (Part 2
o At least 2 years’ accounting experience ,
familiar with agri-business,
o Reliable，honest and responsible, hard-working.
o Ability to work with accounting software
o Excellent working experience with Ms. Excel
Assistant Farm Manager (Fruits & Vegetables )
Our client in the export and import
of fresh fruits and vegetables seeks to hire an Assistant Farm Manager with a
good understanding of the modern farming methods. S/he will be tasked with
implementing strategies for maximum yield, organize farm administration, work
machinery and manage any associated businesses and staff.
Responsibilities
o Plan finances and production to maintain farm progress against
budget parameters
o undertake practical activities, such as driving tractors,
operating machinery, feeding livestock or spraying fields
o Market the farm’s products and Confers with purchasers and
arranges for sale of crops.
o Buy supplies, such as fertilizer and seeds
o Arrange the maintenance and repair of farm buildings, machinery
and equipment
o Maintain and monitor the quality of yield, whether livestock or
crops
o Understand the implications of the weather and make contingency
plans
o Make sure products are ready for deadlines, such as auctions and
markets
o Ensure current government regulations concerning farm activities
are complied with
o Maintain a knowledge of pests and diseases and an understanding
of how they spread and how to treat them
o Apply health and safety standards across the farm estate
o Protect the environment and maintaining biodiversity
o Records information, such as production, farm management
practices, and parent stock, and prepares financial and operational reports.
o Analyzes soil to determine type and quantity of fertilizer
required for maximum production.
Qualifications
o Major in agriculture or relevant course, diploma &
above
o At least 2 years above experience in farm
management
o Familiar with the planting of French beans, snow
peas, etc.
o The location of farm is in Mbooni, Mwea, Meru- can smoothly
communicate with local farmers and even effectively train them.
o Knowledge of food production and an awareness of customer
demand, food standards and sustainability
o Organizational and time-management skills
o The ability to work under pressure
Quality Controller (Fruits & Vegetables)
Our client in the export and import
of fresh fruits and vegetables seeks to hire a Quality Controller. S/he will be
Responsible for inspection on fruits & veggies to ensure that they meet the
quality requirements. S/he will implement and monitors procedures, standards
and specifications aimed at meeting a company’s food quality goals.
Responsibilities
o Contributes to development of department mission, strategy,
programs, and operating budget
o Collaborates with key internal customers in order to provide
effective and efficient support against project objectives and timelines
o Review customer feedback and respond to any complaints.
o Prepare reports on food quality status to relay to owners and
upper-level management and keep records of all tests and inspections that have
been conducted.
o Developing and reviewing existing safety and quality policies,
o Inspecting the workplace for compliance and identifying any
areas of concern,
o Provides support for achieving compliance to company
requirements.
o Selects and manages third-party auditing services to validate
supplier compliance. Uses auditing data to identify risks and opportunities for
improvement for each supplier.
o Monitors effectiveness of ongoing training program on in-store
safe food handling and sanitation practices.
o Inspect the food products to ensure they are safe and of a high
quality before releasing them to the market.
o Use a checklist to confirm products are packaged safely, and
have expiration dates and instructions about storage and use.
Qualifications
o Major in agriculture , food science or closely
related course , diploma and above
o At least 3-5
years above experience in veggies and avocados quality control
o Previous experience in sensory and quality evaluation of Fresh
Fruits and Vegetables will be an added advantage
o Have cutting-edge analytical skills,
o The ability to identify problems in products,
o A keen eye for details and consistent study on quality-related
issues.
o Familiar with include the Hazard Analysis and Critical Control
Points (HACCP) management system
o Ability to work as part of a team
o Ability to assimilate new information quickly and react
positively to new and challenging opportunities
o Ability to operate effectively in a fast-changing environment
o Familiarity with food regulations
How to Apply
Applicants who meet the requirements stated above
should send their detailed CVs with a day – time Telephone number to the email
address: jobs@hcsafrica.com with Quality
Controller –Fruits and Vegetables on the Subject
line. Candidates MUST indicate their Current &
Expected salaries
