Our
client in the real estate industry is looking to recruit a Secretary to join their dedicated team.
Responsibilities
Responsibilities
·
Typing and responding to emails and
any enquiries and making use of email system (Outlook)
·
Company administration
1. Managing service providers (internet, office-cleaning
etc.)
2. Co-coordinating car usage
3. Develop and implement simple office procedures
4. Creating and maintaining an orderly environment in the
Head Office to facilitate productivity
·
Ability to multitask
·
Greet customers and direct them to
the appropriate departments or individuals.
·
Maintain general company record
systems and filing systems.
·
Organise, paperwork and scan it for
digitalization
·
Keep and maintain office diary and
follow appointments as diarized.
·
Arrange meeting room and conference
facilities Schedule also attend meetings, create agendas and take minutes
·
Order and maintain stationery and
equipment
·
Use content management system (CMS)
to maintain and update website
·
Arrange in-house and external events.
·
Preparing completion documents for
customers who have completed plot payment for the purposes of Title processing.
·
Alert customers when their documents
are ready for collection
·
Present Titles and relevant documents
to clients.
·
Send weekly messages to clients
via advantas
·
Screen documents and set up
conference calls and take messages
Qualifications
·
A distinction in Secretarial Studies
(KNEC) certificate preferred.
·
Events organization skills/project
management.
·
Minimum of 2 years’ clerical
experience in a busy environment preferably in real estate.
·
Excellent organization and diarizing
skills
·
Ability to write business letters and
documentation in good business English.
·
Knowledge of specific software
programs, including Word, Excel, Adobe Acrobat etc
·
Experience maintaining and
prioritizing a manager’s calendar
·
Exceptional verbal communication
skills
How To Apply
If
qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Secretary” on the subject line by 15th
March 2019.