Project Assistant
Ref. No. NRS/305/122018
Communications Officer
Ref. No. NRS/305/122018
Responsibilities
Programme Management
·
Maintains database of key contacts
for the Programme.
·
Handles maintenance of office assets
and keeps an inventory of equipment, vehicles and procured supplies.
·
Prepares and maintains lists of
staff, visiting scientists, consultants and students in the Programme.
·
Creates and manages electronic and
manual filing systems, and maintains and updates files and records, archiving
and storage.
·
Responds to routine correspondence,
and handles e-mail, telephone communication, requests, enquiries and other
communication systems and processes to appropriate parties.
Proposal Development
·
Coordinates the planning and
organising of internal and external meetings for proposal development and other
events (e.g. folders and materials, registration forms, workshop programmes and
name tags, follow up on payments and settlement of working advances,
documentation and proceedings).
·
Responsible for making payment to the
participants.
·
Maintains publications database.
Project Planning
·
Tracks the activities as per the
project work plan.
·
Supports the collection of documents
required in drafting partner and donor agreements.
·
Keeps electronic and manual records
for project agreements and other project documents.
·
Participates in preparing the annual
budget.
·
Participates in meetings and assists
in preparation of minutes.
·
Tracks information and document flow
between the project’s other units – e.g. the Legal and Communications Units.
Project Execution
·
Coordinates all project staff travel
arrangements and logistical support in conjunction with the relevant units,
including handling of travel requests and travel expense reports, accommodation
and travel advances.
·
Coordinates the preparation of
programmatic meeting materials.
·
Receives accounting reports from
partners and reviews them before submitting to supervisors for approval and
thereafter to finance for review. Once the reports are approved, in liaison
with the supervisor, initiates the process of replenishing the
collaborating/partnering countries’ imprests and/or installments as per the
agreement.
·
Maintains various databases, e.g.
funds transferred to partners for ease of follow-up and reference when
processing the requisitions and payments.
·
Follows up on any financial issues
within the Programme that need clarification.
·
Collates materials for project
reports.
Project Closure
·
Coordinates the maintenance of documentation
of all project assets and documents to facilitate project closure.
Qualifications
·
Diploma in Administration, Finance or
a relevant field. A first degree will be an added advantage.
·
At least 3 years’ work experience in
a business/project support role.
·
Project management training.
·
Experience working in an
international organisation.
Core competencies
·
Effective administrative skills.
·
Effective communication and writing
skills.
·
Finance or accounting knowledge is an
added advantage.
Other desirable attributes
·
Experience in facilitating teamwork
and collaboration across multiple functions.
Reporting
This
position reports to the RCU Project Support Officer.
The
selected candidate should be available to start as soon as possible.
Supply Chain Officer
Ref.
No. NRS/302/122018
Responsibilities
The
successful candidate is expected to:
·
Procure goods and services for the
RCU in line with icipe and World Bank policies and ensure timeliness in the
process;
·
Prepare procurement plans for the RCU
and seek approval from the relevant authorities;
·
Prepare bid documents, advertise
tenders, request quotations, organise relevant meetings (including pre-bid
meetings, bid evaluation meetings, contracts, committee meetings), and prepare
accurate and timely reports/minutes of the meetings;
·
Manage procurement logistics with
partner institutions;
·
Document the receipt of goods and
services, and ensure user acknowledgement of the goods and services;
·
Assess current RCU orders and
forecast future demand, to provide adequate supplies;
·
Review all RCU invoices and secure an
efficient billing process and timely payment of service providers and
contractors;
·
Manage the disposal of goods when
necessary;
·
Build the procurement capacity of
partner institutions;
·
Facilitate the disposal of the RCU
assets as per the icipe and World Bank procurement policies and procedures.
Qualifications
·
Bachelor’s degree in a relevant
field, including Logistics or Supply Chain Management, and Business
Administration from a recognised university.
·
At least 7 years’ relevant
experience, two of which should be in an international organisation working on
procurement of goods and services.
Core competencies
Work skills
·
Able to manage overlapping projects,
keep track of deadlines, and efficiently use time.
·
Strong analytical and problem-solving
skills.
·
Ability to negotiate contracts.
Computer Skills
·
Computer skills, including Microsoft
Office suite.
Other desirable attributes
·
Highly organised and meticulous.
·
Pays attention to detail.
·
Track record of impeccable integrity.
Reporting
This
position reports to the Procurement Manager.
The
selected candidate should be available to start as soon as possible.
ICT Specialist
Ref.
No. IRS/301/122018
Responsibilities
The
successful candidate is expected to:
·
Develop an ICT strategy for the
programme.
·
Design and implement ICT research,
product development and innovation in support of key priority sectors of the
programme.
·
Responsible for supporting digital
efforts including emerging areas like artificial intelligence and big data
analytics, internet of things and other internet applications.
·
Integrate ICT tools to increase
access to and improve the quality of training programmes.
·
Develop ICT systems to facilitate
management and reporting of Programme activities at the RCU and partner institutions.
·
Build ICT capacity of partner
institutions. Conduct outreach to RCU’s internal and external clients.
·
Organizing and sharing digital
knowledge and experience, contributing to the design of digital activities for
RCU.
·
Advice on and assist in procurement
of new RCU ICT systems and equipment.
·
Maintain currency of business
systems, documentation, website and other information portals.
Qualifications
·
Masters degree in computer science,
engineering or related field. PhD in the relevant field will be an added
advantage.
·
At least 5 years’ experience working
in relevant field.
Core competencies
·
ICT research and/or software
development.
·
Design of knowledge management
systems
·
Web design and development is an
added advantage.
Reporting
This
position reports to the RCU Manager.
The
selected candidate should be available to start as soon as possible.
Communications Officer
Ref. No. NRS/298/122018
Responsibilities
The successful candidate is expected
to:
·
Develop and implement a communication
and awareness strategy, in alignment with the mandate of the RCU, and the goals
and objectives of RSIF and that of icipe;
·
Set up the channels and tools
necessary for the implementation of the communication and outreach strategy,
including digital platforms (such as a programme microsite, social media
accounts and so on);
·
Support the creation of a brand
identity for RSIF to guide all representations of the Programme;
·
Synthesise and translate programme
information into targeted messages with definite calls-to-action, given the needs
of various stakeholders and audiences;
·
Oversee the development of
innovative, compelling and focused RSIF communication products, leading all
editorial, design, videography and photography aspects, for outputs including
news items, human interest features, case studies, newsletters, brochures, fact
sheets and so on;
·
Ensure synergies between all
communication products, tools and channels, and maintain efficient, proactive
and timely dissemination of information actively and assertively seeking
communication opportunities;
·
Support the conceptualisation and
implementation of exciting and impactful events as part of RCU and RSIF
outreach and awareness, making sure that they attract the active participation
of key stakeholders. Make strategies on the involvement and visibility of RCU
and RSIF in external regional and international events;
·
Manage all media aspects, including
the building of a comprehensive media database, designing of effective
strategies for continuous engagement, and media liaison (such as fielding
enquiries and requests for interviews);
·
Collaborate with RCU team members to
map stakeholders and audiences, create and manage a mailing database, and
identify strategies for extensive and effective distribution of communications
products, while facilitating multi-way communication with RCU;
·
Support internal and intra-agency
communication by assisting in the preparation and dissemination of programme
reports in a timely and effective manner, and effecting proper processes for
sharing, documenting and archiving of materials;
·
Support capacity building of RCU team
members to function as RSIF spokespersons, and to enhance their credibility and
legitimacy as thought leaders of the broader RSIF and PASET goals;
·
In all cases, coordinate with the
icipe Communications Unit to ensure adherence of the Centre’s set standards of
editorial quality, content accuracy, messaging, timing and so on;
·
Work with the icipe Communications
Unit and Social Science and Impact Assessment Unit to develop a framework to
monitor and evaluate RCU’s communications activities and compile regular
reports accordingly.
Qualifications
·
A relevant bachelor’s degree in
science, social science, journalism, communications or other related fields.
·
At least eight years of experience in
conducting communication function for an international organisation.
·
Qualifications in print and
electronic media, development communication and information management are
desirable.
Core competencies
·
Demonstrable experience in writing,
editing, designing, web design management, blogging, use of Web 2.0, and social
media tools.
·
Experience in supporting
communications and media relations in a knowledge-intensive organisation.
·
Ability to read, understand and
assimilate complex technical information to produce precise, well-written
summaries for a wide range of readership.
·
Proficient in Microsoft Office
packages.
·
Knowledge of and skills in desktop
publishing, HTML, photography and photo editing.
·
Fluent English language skills, both
written and spoken.
Other desirable attributes
·
Ability to work with
multi-disciplinary groups.
·
Excellent organisational and
documentation skills.
Reporting
This position reports to the RCU
Manager.
The selected candidate should be
available to start as soon as possible.
How To Apply
Applications will be accepted up to
28th February 2019. Shortlisting is ongoing. Interested applicants should
submit:
(a) a confidential cover letter;
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers); and
(c) a statement illustrating
suitability against the listed qualifications/competencies/abilities, and
skills.
Candidates are required to apply
online through: http://recruit.icipe.org
icipe is an equal opportunity
employer. It fosters a multicultural work environment that values gender
equity, teamwork, and respect for diversity