Administrative Officer
JG “K”
JG “K”
Qualifications
·
Must be a Kenyan citizen
·
Bachelor’s degree in Public
Administration, Business Administration, Bcom or any Bachelors in Related
field.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and
Responsibilities
·
Planning of Office Accommodation and
layout
·
Lead budgeting process, procurement
and coordinate financial record information and reports.
·
Maintain and monitor staff
performance information as per service charter
·
Ensure staff training and welfare is
managed as per laid down municipal scheme of service.
·
Facilitating transport and travelling
services
·
Maintain and updating furniture and
office equipment inventory
·
Ensure payment of utility bills
·
Facilitate movement of assets
·
Facilitate general Maintenance of
building and furniture
·
Facilitating logistics for meetings,
conferences and other special events
·
Collection and collating data on
development activities
·
Providing input in organizing public
participation awareness.
·
Any other duties assigned by the
immediate supervisor
Revenue Officer (10 Posts)
JG “E”
10 Posts
Qualifications
·
Must be a Kenyan citizen
·
KCSE certificate with college
certificate from recognized institution preferably accounting or business
related.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
Collection of mapped and Authorized
Revenues
Records Management
JG “G”
Qualifications
For
appointment to this grade, a candidate must have:-
·
Kenya Certificate of Secondary
Education (KCSE) Examination mean grade C plain or its equivalent qualification
from a recognized institution
·
Diploma in Records/Information
Management or equivalent qualification from a recognized institution.
Responsibilities
·
Receiving, sorting, opening,
·
Filling,
·
Minting and distribution of mail;
·
Dispatching of mails; and
·
Guiding on file disposal.
Admin Officer
J/G ‘H’
Qualifications
·
Must be a Kenyan citizen
·
Computer literate
·
Diploma in Public Administration,
Business Administration, or any Diploma in Related field
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
Planning of Office Accommodation and
layout
·
Facilitating transport and travelling
services
·
Maintain and updating furniture and
office equipment inventory
·
Ensure payment of utility bills
·
Facilitate movement of assets
·
Facilitate general Maintenance of
building and furniture
·
Maintain staff performance and
welfare matters
·
Facilitating logistics for meetings,
conferences and other special events
·
Collection and collating data on
development activities
·
To work in Municipal Managers office
as PA
·
To take minutes during Board meetings
·
Maintain budget, procurement and
financial records
·
Providing input in organizing public
participation awareness.
·
Any other duties assigned by the
immediate supervisor
Land Rates Clerk
JG “H”
Qualifications
·
Must be a Kenyan citizen
·
Diploma in land related field like
Valuation, survey, land registry or planning.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
To maintain plot rates
register/record on allocated municipal leasehold lands, TOLS/Kiosks approved
record, rates/rent in town, town houses/ land within town.
Clerical Officer
JG ‘F’
Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) mean grade C- or its approved equivalent; and
·
Proficiency in computer applications
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity
Responsibilities
·
Compiling statistical records;
·
Sorting, filing and dispatching
letters;
·
Maintaining an efficient filling
system;
·
Processing appointments, promotions,
discipline, transfers and other related duties in human resource management;
·
Computation of financial or
statistical records based on routine or special sources of information;
Preparing payment Vouchers; Compiling data and drafting simple letters
Driver
JG ‘D’
Qualifications
For
appointment to this grade, an officer must have:
·
Kenya Certificate of Secondary
Education mean grade D plain or its equivalent qualification from a recognized
institution;
·
A valid driving license free from any
current endorsement (s) for class (es) of vehicle (s) an officer is required to
drive
·
Passed Suitability Test for Driver
Grade III;
·
Attended a First-Aid certificate
Course lasting not less than one (1) week at St. John Ambulance or Kenya
Institute of Highway and Building Technology (KIHBT) or any other recognized
Institution
·
Passed Practical Test for Drivers
conducted by the respective Ministry/Department
·
A valid Certificate of Good Conduct
from the Kenya Police; and
·
At least two (2) years driving experience.
Responsibilities
·
Driving a motor vehicle as
authorized;
·
Carrying out routine checks on the
vehicles cooling, oil, electrical and brake systems, tyre pressure, etc.;
·
Detecting and reporting
malfunctioning of vehicle systems;
·
Maintenance of work tickets for
vehicles assigned;
·
Ensuring security and safety for the
vehicle on and off the road; safety of the passengers and/or goods therein; and
·
Maintaining cleanliness of the
vehicle.
Inspector Roads
Qualifications
·
A diploma in civil engineering from a
recognized institution; and
·
Must have a KCSE mean grade minimum C
plain with KCSE C- in both Mathematics and Physics.
·
Must be computer literate.
Responsibilities
In charge of
road construction site;
·
Supervision and control of road works
in the officer’s area of jurisdiction.
·
Assisting in the selection and
location of suitable materials for road works.
·
Preparation and maintenance of master
rolls, pay sheets, store ledger tools plant ledgers, log sheets and tickets,
daily activity cards and any other records
·
Preparation of work plans and
progress reports.
Human Resource Management Officer I
J/G
‘K’
Qualifications
·
A Bachelors degree in any of the
social sciences from a recognized university/ institution;
·
Proficiency in computer application
·
Professional affiliation to institute
of Human Resource Management (IHRM) is a must.
Responsibilities
·
Verification of information relating
to recruitment, appointment, transfers; human resource records and complements
control.
·
Processing cases of human resources
management advisory / selection committees and implementation control;
·
Supervision and guidance of staff
working under him/her
Office Administrative Assistant II
J/G
‘H’
Qualifications
·
Served in the grade of office
administrative assistant III for a minimum period of three (3) years;
·
Business Education Single and Group
certificates (BES &GC) from the Kenya National Examination Council in the
following subjects:-
1.
Typewriting II (minimum of 40 p.m.)/
computerizing documentprocessing II.
2.
Business English II/communications I.
3.
Office Practice II,
4.
Secretary duties II
5.
Commerce II,
OR
1.
Craft certificate in secretarial
studies from the Kenya National Examinations council;
2.
Certificate in computer applications
from a recognized institution; and
3.
Shown merit and ability as reflected
in performance.
Responsibilities
·
Taking oral dictation; word and data
processing from manuscript;
·
Operating office equipment;
·
Ensuring security of office
equipment, documents and records;
·
Attending to visitors/clients;
handling telephone calls and appointments;
·
Keeping an up to date filling system
in the office;
·
Supervision of office cleanliness;
and undertaking any other office administrative service duties that may be
assigned.
Driver III
J/G
‘D’
Qualifications
·
Kenya Certificate of Secondary
Education will be an Added Advantage.
·
A valid driving license free from any
current endorsement(s) for classes (es) of vehicles an officer is required to
drive.
·
Attended a First Aid Certificate
Course lasting not less than one week at St John ambulance or Kenya Institute
of Highway And Building Technology (KIHBT) or any other recognized institution.
·
Passed Suitability Test for Drivers
Grade III;
·
Passed Practical Test for Drivers
conducted by the Respective Ministry/ Department.
·
A valid Certificate of Good Conduct
from the Kenya Police and,
Responsibilities
·
Driving a motor vehicle as
authorized;
·
Carrying out routine checks on the
vehicles cooling, oil, electrical and brake systems, and tire pressure etc.,
·
Detecting and reporting
malfunctioning of vehicle systems;
·
Maintenance of work tickets for
vehicles as assigned;
·
Ensuring security and safety for the
vehicle on the on and off the road; safety of the passengers and /or goods
therein; and
·
Maintaining cleanliness of the
vehicle.
Ward Administrator
J/G
‘H’
Qualifications
·
Must be a Kenyan citizen
·
Computer literate
·
Diploma in Public Administration,
Business Administration, or any Diploma in Related field
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
Coordinate, manage and supervise the
general administrative functions in the ward unit
·
Develop policies and plans
·
Service delivery
·
Developmental activities to empower
the community
·
Provision and maintenance of
infrastructure and facilities of public services
·
Coordination and facilitation of
citizen participation in the development of policies and plans and delivery of
services
·
Being responsible to the sub county
administrator
·
Exercise any functions and powers
delegated by the County Public Service Board under section 86;
Secretary
Job
Group H
Qualifications
·
Must be a Kenyan citizen
·
Served in the grade of office
Administrative Assistant II for a minimum period of three (3) years
·
Business Education Single and Group
certificate for the Kenya National Examinations
·
OR
·
Diploma in Secretarial studies from
KNEC
·
Certificate in computer applications
from a recognized institution
·
Show merit and ability as reflected
in work performance.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
Taking Oral dictation, word and data
processing,
·
Operating office equipment’s,
·
Ensuring security of office
equipment’s and documents,
·
Attending to visitors/clients,
·
Handling telephone calls and
appointments,
·
Maintaining an up to date filing
system in the office.
·
Supervising office cleanliness,
·
Managing petty cash and undertaking
any office administrative Services.
Town Planner I
JG
“K”
Qualifications
·
Must be a Kenyan Citizen
·
Should possess a degree in relevant
field of urban planning and physical planning
·
Must have experience of 3years in
relevant field of spatial urban and physical planning.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
Control of land subdivision within
the municipality
·
Municipal planning and development
control6
·
Capable of initiating development in
the Municipality
·
Municipal zoning and spatial plan
management and compliance
Accountant II
J/G
‘J’
Qualifications
Direct Appointment
For
direct appointment to the grade of Accountant II, candidate must meet the
following qualifications:-
·
A pass in Part II of Certified Public
Accountants (Kenya) Examination or any other acceptable professional
accountancy qualifications by virtue of which the holder is exempted from Part
II of the Certified Public Accountants (Kenya) Examination.
OR
·
A bachelor of Commerce Degree
(Accounting Option) from a recognized University or any other qualification
adjudged to be its equivalent and by virtue of which the holder is exempted
from Part I of the Certified Public Accounts (Kenya) Examination.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
An
officer at this level will be responsible for performing a variety of
accounting work of limited scope and complexity under guidance of a more Senior
Officer. Specifically Work will involve:
·
Verification of payment vouchers in
accordance with laid down rules and regulations
·
Collation of financial estimates;
determination of aggregate expenditures
·
Supervision of revenue collection
processes
·
Control of expenditure and below the
line group of accounts
·
General accounting work book keeping
and routine accounting entries.
·
The scope and complexity of work will
increase with experience and training but the officer will still be under close
guidance where new tasks are involved.
Accountant I
JG
“K”
Qualifications
For
direct appointment to this grade, a candidate must have :
·
Passed Part III (Final) of Certified
Public Accounts (Kenya) Examination.
Or
·
any other recognized professional
accountancy qualification by virtue of which the holder is exempted from Part
III of the Certified Public Accountants (Kenya) Examination.
·
Satisfy the requirement of Chapter
Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·
An Officer at this level will be
required to deal with a day to day accounting operations in an Accounting Unit.
·
Work at this level will be subject to
occasional checks rather than close supervision.
·
The officer will be expected to deal
with all accountancy procedures and routine matters effectively and with audit
guidance and accounting standards.
·
Responsibility at this level may also
include a limited range of management accounting; preparation of final
accounts, budgets and statements; and general supervision of staff including
their training and development.
Additional requirements
All
applicants are expected to attach copies of the following additional documents
·
Tax Compliance Certificate
·
Clearance from HELB where necessary
·
Clearance from the Ethics and
anti-corruption commission
·
Certificate of good conduct from the
police
How to Apply
Interested
and qualified persons are requested to make their applications attaching copies
of their certificates and testimonials, and send to the undersigned on or
before 5th March, 2019 at 5.00 p.m.:
THE
SECRETARY/CEO
BUSIA
COUNTY PUBLIC SERVICE BOARD
P.O
PRIVATE BAG -50400
BUSIA
(K)