Administrative Secretary
Supervisor: Head Finance and Administration
Supervisor: Head Finance and Administration
Duty Station: Jumuia
Hospitals Huruma
Main Purpose Of The Job
This position is responsible for
performing routine administrative functions such as drafting correspondence,
scheduling appointments, organizing and maintaining paper and electronic files,
and providing information to callers and answering administrative enquiries.
Key Objectives
·
Effective office management
·
Timely message delivery
·
Safety of office equipment
·
High customer service
Responsibilities
·
Arrange conferences, meetings, and
travel reservations for office personnel.
·
Compose, type, and distribute meeting
notes, routine correspondence, and reports.
·
Attend to visitors and callers,
handle their inquiries, and direct them to the appropriate persons according to
their needs.
·
Locate and attach appropriate files
to incoming correspondence requiring replies.
·
Maintain scheduling and event
calendars.
·
Make copies of correspondence and
other printed material.
·
Open, read, route, and distribute
incoming mail and other material, and prepare answers to routine letters.
·
Schedule and confirm appointments for
clients, customers, or supervisors.
·
Operate office equipment such as fax
machines, copiers, and phone systems,
·
Any other duties assigned by the
supervisors.
Qualifications
·
At least Secondary School Education
(KCSE).
·
Diploma in Business and Office
Management with 3 years in the same position
·
Secretarial training
·
Excellent typing skills
·
Computer training
·
Excellent Communication skills
·
Confidentiality and integrity
Competencies/Abilities/Skills Required
·
Good communication skills
·
Flexible
·
Reliable
·
Able to work under minimal
supervision.
How to Apply
Qualified and interested candidates
should download the NCCK Job Application Form(Click Here to Download). Candidates
are advised to STRICTLY send the application form ONLY, duly filled in PDF
format to recruitment@ncck.org indicating job title in the email subject line. The
application forms to be received not later than 12.00
noon on 15th February 2019. Only short listed candidates will be contacted.
DISCLAIMER
The Public is advised that NCCK does
NOT charge any fee whatsoever for application, processing, interviewing or
securing employment.