Finance Officer
Grade 14
Grade 14
REF:
MMU/DFO/06/2019
Permanent
and Pensionable terms.
Qualifications
·
Have a Master of Business
Administration (MBA) (Accounting/Finance option) or its equivalent plus CPA(K)
or its equivalent;
·
Have Eight (8) years’ experience,
three (3) of which must have been as a Senior Accountant grade 13 or
equivalent;
·
Be a member of a recognized Professional
Accounting body;
·
Have outstanding professional
competence in Public Sector Financial Management;
·
Be a person of integrity and good
management skills;
·
Have practical knowledge of ICT and
ERP Accounting systems;
·
Meet requirements of Chapter six of the
Constitution.
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Be a visionary result oriented and
innovative thinker.
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Have firm, fair and transparent
management style.
·
Have demonstrable communication and
interpersonal skills.
Responsibilities
·
Deputizing the Finance Officer in the
management of day to day activities of the department;
·
Implementation of an adequate
accounting system through maintenance of accurate financial records, which must
recognize, classify, summarize, post and report transactions.
·
Supervision and development of staff
in the department.
·
Monthly and on adhoc basis generate
the following reports: budget utilization, students’ fees collection status,
projects implementation status, rolling cash flow forecast, catering unit
performance, consultancy and research funds income and utilization.
·
Timely and correctly generate annual
report and financial statements and quarterly management reports in compliance
International Public Sector Accounting Standards, Public Finance Management Act
2012, Public
·
Finance Management Regulations 2015,
other relevant circulars and Generally Accepted Accounting Principles.
·
Annually, prepare the University-wide
annual estimates of revenue and expenditure in compliance with Public Finance
Management 2012.
·
Advice ways of raising additional
internal and external revenue for the University and ensure such revenue is
timely recognized in the books of accounts.
·
Participate in formulation and
implementation of the departmental strategic plan.
·
Ensure timely General Ledger
reconciliations especially students financial accounting, bank reconciliations,
projects accounts reconciliations, fixed assets reconciliations and
research/consultancy funds accounting.
·
Co-ordinate both internal and
external audit exercises by ensuring timely and correct availability of audit
schedules.
·
Drive strict implementation of
student’s fees payment policy so as to ensure that all fees due is collected
and correctly captured in a timely manner. Implement all banks accounts
integration with the ERP system.
·
Maintain accurate records of
University projects and timely reconcile the same in line with the funding
received and payments made.
·
Check both recurrent and development
expenditure of the University to ensure that they are within budget,
authorized, reasonable, are in compliance with Public Procurement and Asset
Disposal Act 2015 and value for money is received. Ensure that pending bills
are monitored and payments made on aging basis.
·
Carry out efficient Treasury
Management of the University by ensuring real time update of the cash book,
sufficient funds in bank before payment process, daily banking of all receipts
and placements in short term deposits of any excess funds.
·
Ensure tax compliance. All statutory
deductions and other payroll deductions are remitted timely to minimize
exposure of the University.
·
Check the University payroll
especially staff in payroll against head count, earnings in line with specific
grades, allowances paid having been duly authorized, deductions to be properly
supported and in compliance with applicable laws, circulars and regulations.
Senior Accountant
Grade
13
REF:MMU/SA/07/2019
Qualifications
·
A Master’s degree in Accounting,
Finance or Business related field from a recognized University and CPA(K);
·
Be a member of recognized
Professional Accounting body;
·
Served progressively for five (5)
years, three (3) of which should be an Accountant I or equivalent in a similar
or reputable Institution;
·
Have outstanding professional
competence in Public Sector Financial Management;
·
Be a person of integrity and good
management skills;
·
Have practical knowledge of ICT and
ERP Accounting systems;
·
Meet requirements of Chapter six of
the Constitution.
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Be a visionary result oriented and
innovative thinker.
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Have firm, fair and transparent
management style.
·
Have demonstrable communication and
interpersonal skills.
Responsibilities
·
Supervision of Staff in sections;
·
Preparation of financial statements
and accounts;
·
Compiling of the University annual
plan;
·
Participate in budgetary control and
administration;
·
Review all the general ledgers
reconciliations;
·
Accounting for revenue of the
University and ensuring students finance is properly managed.
·
Participate in improving the system
and processes in the department.
·
Responsible for the timely
preparation and submission of periodic financial reports.
·
Responsible for the preparation of
adhoc management reports for decision making.
·
Any other duties as may be assigned
by immediate supervisor.
Accountant
Grade
12
REF:MMU/A1/08/2019
Qualifications
·
A Bachelor’s Degree in Commerce
(Accounting) or equivalent from a recognized University and CPA(K);
·
Membership registration with ICPA(K);
·
Served progressively for five (5)
years, three (3) of which should be an Accountant II or equivalent in a similar
or reputable Institution;
·
Have outstanding professional
competence in Public Sector Financial Management;
·
Have knowledge and experience in ERP
accounting systems;
·
Shown merit and ability reflected in
work performance and results.
·
Meet requirements of Chapter six of
the Constitution.
Core Competencies
·
Ability to portray and uphold positive
national image and work in a multi- cultural and multi- ethnic environment with
sensitivity to and respect to diversity.
·
Be a visionary result oriented and
innovative thinker.
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Have demonstrable communication and
interpersonal skills.
Responsibilities
·
In charge of a section;
·
Reconciliation of general ledger
accounts;
·
Custodian of accountable documents;
·
Prepare final accounts and periodic
management reports;
·
Ensure correct supporting schedules
to the financial reports.
·
Verify accountable documents in the
section.
·
Ensuring timely bank reconciliations
and daily confirm all postings are done correctly.
·
Reconcile tax related matters.
·
Any other duties as may be assigned
by immediate supervisor.
Internal Auditor
Ref:
MMU/IA/09/2019
Grade 13
Grade 13
Qualifications
·
A Master’s degree in relevant field
from a recognized University;
·
CPA(K) or CIA(K) (Certified Internal
Auditor);
·
Membership registration with ICPA(K);
·
Served in the grade of Internal
Auditor I for at least a period of three (3) years;
·
Demonstrated merit and ability as
reflected in work performance and results;
·
Shown unquestionable integrity;
·
Shown merit and ability in work
performance and results.
·
Computer literacy.
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Have the capacity to work under
pressure to meet strict deadlines.
Responsibilities
·
Prepare audit reports for
presentation to the University Management Board and University Council;
·
Review and revise existing internal
audit control systems;
·
Develop audit techniques;
·
Carry out audit transactions;
·
Management of staff matters in the
department;
·
Perform any other duties as may be
assigned from time to time.
Internal Audit Assistant
Ref:
MMU/IA/10/2019
Grade 7
Grade 7
Qualifications
·
KCSE mean grade C or its equivalent
and
·
CPA II (Section III&IV) or CIA II
(Certified Internal Auditor)
·
At least three (3) years relevant
experience
·
Proficiency in relevant computer
applications
·
Demonstrated merit and ability as
reflected in work performance and results.
·
Shown unquestionable integrity
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Have the capacity to work under
pressure to meet strict deadlines.
Responsibilities
·
Vouch payroll and verify accuracy of
creditor’s documents
·
Collect and compile data for audit
report
·
Perform audit checks
·
Perform any other duties as may be
assigned from time to time
Executive Secretary
Ref:
MMU/ES/11/2019
Grade
11
Qualifications
·
KCSE Certificate (C-) with at least
(C-) in English.
·
Typewriting III (50 w.p.m)
·
Office Management III
·
Business English III
·
Secretarial Studies II
·
Commerce II
·
Shorthand III (120 w.p.m)
·
Office Practice II
·
The above qualification should be
from KNEC.
·
Proficiency in Microsoft Office
programs.
·
Exemplary work performance.
·
Bachelor’s Degree/ Higher Diploma in
relevant field from a recognized institution.
OR
·
Bachelor’s Degree in Secretarial
Studies from a recognized institution
·
3 years’ experience as a Senior
Secretary I
·
Master’s degree in relevant field is
an added advantage
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Have demonstrable communication and
interpersonal skills.
Responsibilities
Reporting
to the head of department
·
Prepares and books all meetings for
the officer to whom assigned
·
Operates and manages Office Float for
the office to whom assigned
·
Orders and controls office stationery
for the office.
·
Manages, administers and coordinates
all in-coming and out-going mails/correspondence.
·
Books appointments/updates and
maintains the Diary for the officer to whom assigned
·
Public relations/Front desk operation
for the officer to whom assigned
·
Filling/Retrieval and maintaining of
records for the office.
·
Act as Secretariat to some meetings
·
Supervise staff under him/her
·
Access and utilize online
information.
·
Any other duties that may be
assigned/directed by the immediate supervisor.
Secretary
Grade
10
Ref:
MMU/SS/12/2019
Qualifications
·
KCSE Certificate (C-) with at least
(C-) in English.
·
Typewriting III (50 w.p.m)
·
Office Management III
·
Business English III
·
Secretarial Studies II
·
Commerce II
·
Shorthand III (100 w.p.m)
·
Office Practice II
·
The above qualification should be
from KNEC.
·
Proficiency in Microsoft Office
programs.
·
Exemplary work performance.
·
Diploma in Secretarial studies will
be an added advantage
OR
·
Bachelor’s Degree in Secretarial
Studies from a recognized institution
·
3 years’ experience a Senior
Secretary II.
Core Competencies
·
Ability to portray and uphold
positive national image and work in a multi- cultural and multi- ethnic
environment with sensitivity to and respect to diversity.
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Have demonstrable communication and
interpersonal skills.
Responsibilities
Reporting
to the head of department:
·
Receive telephone calls and perform
public relations duties.
·
Type from manuscripts
·
Take dictation in shorthand and
transcribe
·
Operate the office petty cash.
·
Supervise staff under him/her
·
Undertake routine office duties with
little or no supervision.
·
Access and utilize online
information.
·
Draft official correspondence and
handle confidential documents.
·
Assist in coordinating training,
workshops and conferences.
·
Take charge of documents and files
including classified materials
·
Ensure security of the office
documents and equipment
·
Guide and supervise junior staff and
where necessary give counsel
·
Any other duties that may be
assigned/directed by the immediate supervisor.
·
Appointment/Promotion to this post
will be subject to availability of a vacancy in the establishment.
How to Apply
Applications
in ten (10) copies, should be submitted together with a detailed curriculum
vitae detailing academic qualifications, professional experience, leadership
and management roles, publications/awards/scholarships/funding, membership of
professional associations, linkages and community service; copies of relevant
certificates, email address and telephone contacts.
Applicant
must obtain clearance from Higher Education Loans Board, Ethics and
Anti-Corruption Commission,
Kenya
Revenue Authority, certificate of Good Conduct and Credit Reference Bureau
Certificate.
Applicants
are required to give names, addresses and contacts of three (3) referees and
should indicate on the envelope the Reference number and the position applied.
Applications
for the position of Accountant I, Executive Secretary II, Senior Secretary and
Senior Internal Audit Assistant II should reach the Deputy Vice- Chancellor,
Administration, Planning and Finance on the address indicated below on or
before 5:00pm on 28th, January 2019.
Deputy Vice- Chancellor Administration, Finance &
Planning,
Maasai Mara University
PO. Box 861-20500
Email: dvc.afp@mmarau.ac.ke
Maasai
Mara University is an equal opportunity employer.
Canvassing
will automatically lead to disqualification.